Location: Baltimore, Maryland
Internal Number: 107378-en_US
The Center for Clinical Trials and Evidence Synthesis (CCTES) consists of a group of researchers and educators, centered in the Department of Epidemiology of the Johns Hopkins University (JHU) Bloomberg School of Public Health (BSPH), and engaged in the conduct of clinical trials. Faculty lead coordinating centers (CC) for multicenter clinical trials, educate graduate students in clinical trials and evidence synthesis methodology, and provide a consulting service to the University embedded in the Institute for Clinical and Translational Research (ICTR). The CCTES supports ~20 staff positions, most of whom receive 100% funding via Center projects. The CCTES manages multiple research studies, currently ~30 in number, including large clinical trials networks, most of which are federally funded. These networks typically involve over 30 clinical centers, often in multiple countries. The conduct of these trials requires complex financial management, including budget planning, ongoing budget management, contracting with individual clinical centers and support service providers, tracking clinical center recruitment, and providing timely reimbursement, and grants management at the JHU BSPH, other academic centers, and research sponsors.
Because of the size and complexity of the financial arrangements, we are seeking a Sr Financial Manager who will oversee individuals assigned to individual projects, anticipated to be >5 in number. The Senior Financial Manager will be responsible for CCTES financial planning as projects are submitted, funded, renewals submitted, and closed out. Given the goals of the CCTES to expand its faculty and research portfolio, it is anticipated that this position's responsibilities will grow, including the number of individuals supervised. This individual will be housed in CCTES space and work closely with the CCTES director, but also be an integral member of the financial administration team of the Department of Epidemiology, involved in resource allocation and management, and planning for the future of the CCTES.
Specific Duties & Responsibilities
- Oversee financial activities of the CCTES.
- Provide and/or oversee individuals involved in providing monthly, quarterly, and annual reports to faculty and sponsors, regarding expenditures, liabilities, and projected budgets.
- Develop budgets, budget justifications, and prototype subcontracts for grant, cooperative agreement, and contract applications
- Establish and manage subcontracts and renewals with multiple clinical centers, vendors, and other relevant sub-awardees.
- Partner with Office of Research Administration (ORA) as appropriate.
- Develop and oversee sub-award expenditure tracking, including managing individual project related personnel, and ensuring timely payments.
- Develop, maintain, and instruct others in financial reporting systems for feedback to Center and sponsors.
- Maintain accurate financial records to ensure compliance with sponsors requirements.
- Be cognizant of, instruct other staff on, and maintain compliance with federal and other sponsor financial requirements.
- Maintain a repository of all financial documents, including grants, contracts.
CCTES financial planning & management
- Oversee CCTES grant, contract, & cooperative agreement portfolio, including oversight and management of individuals handling finances on individual projects.
- Work with CCTES Director and faculty on financial management of CCTES, including budget planning, and personnel support.
- Facilitate communications with JHU BSPH Business Office, Office of Research Administration, Sponsored Projects, JHU BSPH Human Resource Services Office, Deans Office, JHU Controller's Office, Tax Office, etc.
- Assist CCTES Director with recruitment of new faculty and development of new programs.
- Work with CCTES Director on ad hoc CCTES projects as needed.
Administrative & Staff Management
- Manage CCTES employee's lifecycles, in collaboration with and in assistance to the BSPH Human Resource Services Office, including recruitment, onboarding, performance management, and off-boarding.
- Develop staff job descriptions in collaboration with the BSPH Human Resource Services Office for new hires, restructure current positions as needed.
- Manage hiring and oversight to students, post-docs, and fellows.
- Supervise performance of administrative and relevant finance staff, conduct performance reviews, identify professional development opportunities, and establish a matrix of the organizational structure.
- Oversee event planning for research group meetings, site visits, and Data and Safety Monitoring Committee (DSMC) meetings.
- Oversee individuals performing these activities for individual research projects to ensure compliance with federal and other sponsor guidelines and to ensure fiscal responsibility.
- Develop and revise departmental standard operation procedures as needed and maintain proper documentation.
- Keep abreast of laws and regulations that apply to research, education, and staff functions within dedicated areas of responsibility.
- Ongoing maintenance of sufficient professional expertise in all areas of financial and administrative management to ensure compliance with university and/or sponsor/agency policies, regulations, procedures, and restrictions.
- Lead and coordinate team meetings and work groups, including presentation and discussion of issues and problems, facilitation of discussion, and development of plans/solutions to problems.
Special Knowledge, Skills, & Abilities
- Excellent attention to detail, follow-up, and organizational skills.
- Ability to demonstrate a commitment of high-quality organizational standards.
- Ability to work independently and as part of a team.
- Ability to make independent judgements and act on decisions on a daily basis.
- Ability to perform at a high level in a complex environment with multiple tasks, multiple projects, and multiple deadlines.
- Ability to manage personnel effectively.
- Strong analytical, problem-solving, and financial skills.
- Proficiency with Excel, Word, and Outlook.
- Competency with Microsoft Windows and the internet/world wide web, including eRA Commons, CRISP, Federal Grants database, and JHU administrative computing.
- Work-hour flexibility to handle communications with overseas sub-awardees may be required.
- Bachelor's Degree in Finance, Accounting, Business or related field.
- Five years related progressively more responsible financial/accounting and financial management experience, e.g. planning, directing, monitoring, organizing and controlling the monetary resources of a department, center or unit. Requires experience working on a complex budget.
- Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
- Experience with budgetary planning.
- Experience with grant, cooperative agreement, and contract applications .
- Supervisory experience.
- Master's degree (e.g., MBA) a plus.
- Experience with JHU financial accounting system (SAP) desired.
Classified Title: Sr. Financial Manager
Starting Salary Range: $83,100-$114,230-$145,360 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday to Friday: 8:30 am – 5:00 pm
Exempt Status: Exempt
Location: Hybrid/School of Public Health
Department name: Epidemiology
Personnel area: School of Public Health
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
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