Career Center
Towson, Maryland
Posted: 04-Jan-23
Location: Baltimore, Maryland
Salary: Open
Internal Number: 107171-en_US
We are seeking a Budget Analyst to provide financial and administrative support for the Laboratory of Computational Sensing and Robotics within the Whiting School of Engineering. The position focuses on assisting Sr. GCA and GCA with post award transactions, and non-sponsored funds including account reconciliation, compiles ad hoc financial reports, assist with student payroll, and provides administrative support as detailed in this job description.
Specific Duties & Responsibilities
Administrative
- On a monthly cycle, perform reconciliations of financial transactions for sponsored (grants and contracts) and non-sponsored funds (i.e., general funds, discretionary and gift) accounts.
- Review/approve expenses on a monthly basis for departmental procurement cards to ensure all charges are allowable and have been allocated appropriately.
- COEUS/FIBI backup for Grants and Contracts Analysts as needed. This includes assistance with developing and preparing budgets, budget justifications (to ensure their relationship to budgeted dollars) for PI review. Update bio sketches, letters of support, consortium & contractual agreements, other support pages, and other administrative data for submission to appropriate funding agencies or prime institutions.
- Must be able to use COEUS/FIBI to access or submit proposals, including past submissions within the proposal routing systems.
- Providing support for other administrative services of the center as needed.
- Provide support for special projects and duties as assigned.
Financial
- Assist Grants and Contracts Analysts and the Sr. Administrative Manager in the development and monitoring of discretionary and sponsored budgets.
- Assist in developing budgets and budget projections, based on a basic knowledge of funding sources, by performing basic calculations and analyses, generating standard reports, and applying approved processes and procedures.
- Complete transfers as needed to assure that the correct expenses are charged to the appropriate accounts.
- Assist with formatting and preparation of quarterly financial reports and ad hoc reports for review by the Sr. GCA, GCA, and faculty. These documents will be the basis of the required quarter faculty financial meetings.
- Assist Sr. GCA and GCA with review and processing of sub award invoices and modifications.
- Manage and maintain electronic filing system and records for reconciliation. Ensures proper recordkeeping to comply with JHU and federal audit policies.
- Exercise discretion and judgment in the resolution of budget problems.
- Ensure compliance and university regulations and restrictions.
- Communicate with appropriate internal and external administrative offices to ensure that established policies and procedures are followed. Offices include Accounts Payable, Supply Chain, Accounts Receivable, Sponsored Projects, Internal Audits, Johns Hopkins University Research Administration, and other JHU departments and service centers.
- On a regular and continuous basis, exercise administrative judgment and assume responsibility for decisions, consequences and results having an impact on people, costs and/or quality of service within the functional area.
- Provide support for other financial services of the center as needed.
- Assist with special projects as assigned.
Minimum Qualifications
- Bachelor's Degree in Finance, Accounting, Business or related field.
- One year of related progressively responsible experience.
Preferred Qualifications
- Knowledge and skill in Excel, Word, and SAP is preferred.
- Experience with sponsored awards preferred.
- Background in customer service, finance and/or communications
Special Knowledge, Skills, & Abilities
- Exercise mature judgment, sensitivity, and diplomacy when dealing with all internal and external constituents.
- Ability to work effectively with faculty, staff, students, and administration within the University as well as external contacts.
- Ability to exercise administrative judgment and discretion and assume responsibility for consequences and results of actions.
- Ability to work for long periods of time without direction, prioritize own work and to work with flexibility on several tasks simultaneously in order to meet various concurrent deadlines.
- Excellent organizational skills, analytical and problem-solving abilities, and attention to detail.
- Must be able to set and manage multiple priorities and respond quickly to changing needs and goals.
- Must be collaborative with excellent interpersonal and customer service skills.
- Strong verbal and written communication skills; with the ability to communicate effectively with a broad cross-section of clients.
- Understanding and demonstrated use of financial reporting, budget preparation and account reconciliation.
- Knowledge of University financial policies, practices and procedures.
- Experience working with various software applications such as Microsoft Office (Word, Excel, Power Point, and Outlook) is required.
- Essential to the position is the ability to verify that transactions are allowable, allocable, and compliant with University, Federal, and Private sponsoring agency guidelines. This requires strong analytical skills, attention to detail, ability to exercise discretion and judgment, and identify and solve problems.
Classified Title: Budget Analyst
Working Title: Budget Analyst
Role/Level/Range: ATP/03/PB
Starting Salary Range: $44,850-$61,600-$78,360(Commensurate with experience)
Employee group: Full Time
Schedule: 8:30-5:00
Exempt Status: Non-Exempt
Location: 01-MD:Homewood Campus
Department name: 50000500-LCSR
Personnel area: Whiting School of Engineering
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports the health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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