Location: Baltimore, Maryland
Internal Number: 109243-en_US
The Johns Hopkins Department of Psychiatry and Behavioral Sciences is currently seeking an experienced Grants & Contracts Analyst to be responsible for various pre and post awards and administrative activities.
- Grants & Contracts Analyst will work within a team but independently the majority of the time, with support from Sr. Clinical Research Program Manager and/or other department/division staff. General proficiency with grant/contract preparation and management is expected and interaction with internal and external research/administrative professionals.
Types of sponsored awards for which the position is responsible
- This role functions at an intermediate level, with responsibility for independent management of simple to moderately complex grants/contracts, including sub award agreements. These grants, contracts and awards may involve detailed budgets, sub awards, pharmaceutical company clinical trials and private sponsors.
Specific Duties & Responsibilities
- Coordinate submission of grant proposals to include new applications, resubmissions, continuing projects, and Just-In-Time submissions using electronic (COEUS, grants.gov) and paper formats for final review and approval by Psychiatry Administration.
- Prepare and assist in the development of the budget and budget justification.
- Use appropriate cost rates such as indirect and benefit rates.
- Ensure compliance with all relevant University and/or agency regulations and restrictions.
- Assure regulatory compliance by faculty, fellows, and staff related to HIPPA, Joint Commission, etc. and other training modules.
- Track proposals and other sponsored research documentation through the signature/approval processes to ensure deadlines are met.
- Advise faculty and staff on changes in sponsored research policies.
- Serve as a liaison between research administration, faculty, development office and funding agencies.
- Advise faculty and staff on changes in sponsored research policies (Cost Principles Regulation OMB Circular A21 and Uniformed Administration Requirement OMB Circular A-110).
- Verify compliance with sponsoring organization's guidelines, as well as with relevant University policies and procedures.
- Distribute/reallocate budgets making necessary changes to original budget.
- Prepare, submit and track all subcontract documentation.
- Reconcile monthly statements for assigned accounts according to sponsoring organization stipulations and University guidelines.
- Use SAP and Excel, prepare financial reports and analysis when requested (e.g.: prepare detailed budget summaries on a monthly basis to review accounts, etc.).
- Meet with faculty and Sr. Clinical Research Program Manager on a regular basis regarding the status of grants/accounts to project spending plans and forecast financial outcomes, and communicates to the appropriate faculty or staff member.
- Work with sponsored projects to ensure that all financial reporting and billing is accurate and submitted to funding agencies in a timely fashion.
- Provide support for on-line payments, setup of independent contractors, purchasing, and other tasks as deemed necessary to the success of the program.
- Manage and reconcile non-sponsored accounts.
- Gain knowledge on how to prepare and process payroll documents needed to implement personnel transactions.
- Initiate and track credentialing process for fellows, trainees, and students.
- Maintain professional confidentiality in regard to employee issues, payroll concerns, etc.
- Prepare electronic forms such as payroll, journal vouchers, check deposits, check requests, and purchase orders.
- Process weekly timesheets via CAT2.
Special Knowledge, Skills & Abilities
- Ability to make independent judgments and to act on decisions on a daily basis.
- Ability to interact with faculty and staff on research teams, in clinical programs, and with educational outreach initiative to strategize about their communication needs.
- Attention to detail a must. Good proofreading skills.
- Excellent oral communication skills to deal effectively within and outside the department.
- Excellent written communications skills in a variety of forms, print material, website content, speeches, and publicity materials.
- Skilled in computer programs such as Microsoft Word, Outlook, PowerPoint, Excel and Publisher.
- Knowledge of accounting and budgeting theory and practices required. Ability to interpret financial reports.
- Enthusiasm and willingness to learn about the work of the department as well to acquire new technical skills as needed.
- Excellent organizational skills to work effectively in an environment that requires balancing multiple assignments.
- Ability to interact effectively with individuals at all levels and from diverse cultures.
- Thorough knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.
- Able to sit in a normal seated position for extended periods.
- Able to reach by extending hand(s) or arm(s) in any direction.
- Finger dexterity required, able to manipulate objects with fingers rather than entire hand(s) or arm(s), e.g., use of computer keyboard.
- Communication skills using the spoken word.
- Ability to see within normal parameters.
- Ability to hear within normal range.
- Ability to move about.
- With oversight from the Sr. Clinical Research Program Manager the position will be responsible for the management of the Center for Psychedelic and Consciousness Research (CPCR) of approximately $2,000,000 annually.
- Bachelor's Degree.
- Two years of administrative/budgeting experience.
- Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
- Successful completion of the RAT program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
- Preferably experience in an academic or medical setting.
Classified Title: Grants & Contracts Analyst
Starting Salary Range: $52,230-$71,890-$91,550 Annually (Commensurate with experience)
Employee group: Full Time
Exempt Status: Exempt
Location: Johns Hopkins Bayview
Department name: SOM Psy Bay Behavioral Pharm Rserch Unit
Personnel area: School of Medicine
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
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