Location: Baltimore, Maryland
Internal Number: 108844-en_US
The Johns Hopkins Radiation Oncology and Molecular Radiation Sciences offers a number of educational avenues: 1) Radiation Oncology Residency - A four-year radiation oncology ACGME accredited residency program available. Residents work at the Johns Hopkins Kimmel Cancer Center in an academic clinical setting, community settings and in the laboratory. 2) Medical Students Clerkship and Research Familiarize students who are interested in radiation oncology to the specialty. 3) Medical Physics Residency - This three-year residency program, accredited by the Commission on Accreditation of Medical Physics Education Programs, provides strong competency in clinical medical physics, along with clinically oriented research and development experience. 4) Proton Clinical Fellowship Fellows may choose a number of research projects to work on throughout the year with mentors in the department and will be given opportunities to participate in clinical design of proton plans and care of proton patients. In order to maintain these programs, we are seeking a Medical Training Program Administrator.
Specific Duties & Responsibilities
- Oversee daily operation and administration of the training programs; schedule, manage, and evaluate all clinical and research rotations and related educational activities for GME residents, medical physics residents, medical student rotators, and fellows.
- Oversee all aspects of onboarding all clinical and non-clinical learners.
- Serve as the first line of contact to the Johns Hopkins training programs and coordinate training needs with the GME office.
- Facilitate and manage yearly resident and fellow recruitment by working in New Innovations, screen applications and personal statements.
- Oversee all aspects of the Medical Physics Residency Program, including supporting the director, coordinating annual interviews, coordinating end-of-rotation presentations, processing reimbursements and orders for residents, oversee budget, record steering committee meeting minutes, and schedule ad hoc physic resident meetings.
- Coordinate and oversee fellowship program, including applying for new programs, scheduling interviews, tracking and onboarding recruits.
- Organize and develop orientation for new residents, students, and fellows.
- Assist in program budget planning and financial management.
- Electronically maintain all information and documents in New Innovations, and Johns Hopkins share drives.
- Assist with the design and development of educational curriculum for all four Johns Hopkins training programs.
- Assist in the development of collaborative training with the department fellowship programs.
- Assist with the development and implementation of a systematic process to evaluate the quality of training and education (clinical and non-clinical).
- Monitor and ensure compliance of residents and the training programs with ACGME regulations and requirements (GME residents) and CAMPEP (physics residents).
- Complete program survey and organize yearly program evaluation and supervisors meeting.
- Assist in the implementation of educational courses, lectures, programs, and tools for the training programs.
- In charge of maintenance for a teaching database with relevant education materials.
- Acts as a liaison with outside institutions and outside rotation site personnel regarding rotating trainees.
- Work with the clinical competency committee to collect and analyze data for biannual review and data input to ACGME database and ensure full compliance with ACGME requirements.
- Comply with reporting requirements of the University and ACGME.
- Maintain compliance with national organizations and reports program information to these organizations.
- Review fellowship appointment paperwork from Medical Staff Office, Post Doc Office for accuracy and completeness prior to submission for Director's sign-off.
- Liaison with the JHU International Office for visa matters.
- Ensure all involved in the programs all are aware of appropriate policies and procedures in accordance with Johns Hopkins policies.
- Work with the credentialing specialist on ensuring appropriate licensing and credentialing has been conducted.
- Oversee annual fellowship and reappointment process for JHU and submits appropriate documentation to Registrar annually.
- Interact with fellows, trainees to meet application requirements. Obtains primary source degree verification. Submits completed application and required documents to SOM Registrar's Office, Hospital or International Office.
- Advise applicants, sponsoring faculty, various administrative staff of status of appointments throughout process and when approval is obtained.
- Screen credentials file prior to submission to MSO liaison. Alerts appropriate person/office about concerns in file. Flags non-standard delineation of privilege forms. Anticipates questions and works with applicant and Director to resolve potential issues prior to submission.
- Prepare in final form appropriate appointment request forms for all new appointments, reappointments, termination and changes to fellows/trainees. Obtains signature by Director or his designee and submits to JHU Registrar's Office
- Attend JHH Medical Staff Department Coordinator Meetings. Serve as a liaison to Departmental Director and Clinical Director with respect to guidelines or procedures set forth by the JHH or JHU Registrar Offices. Attends other meetings as needed.
- Demonstrate excellent communication and interpersonal skills to work with all levels of staff.
- Possess great problem-solving and management skills to work on multiple projects simultaneously.
- Be highly organized and detail-orientated to function efficiently in an academic environment.
- Demonstrate the ability to represent the program effectively and professionally.
- Be highly motivated and interested in program building and residency education.
- Show good work ethic and utilize constructive criticism to improve own work performance.
- Bachelor's Degree.
- Four years related administrative experience.
- Additional education may substitute for required experience and additional experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
Classified Title: Medical Training Program Administrator
Starting Salary Range: $46,560-$64,100-$81,650 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8:30am-5:00pm
Exempt Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Rad Onc General Administration
Personnel area: School of Medicine
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
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