Location: Baltimore, Maryland
Internal Number: 108244-en_US
The Grants and Contracts Analyst is responsible for the end-to-end management of all contractual actions, including awards and subawards, modifications, vendors, consultants, and compliance within the designated portfolio. Liaison with donors and federal agencies, JHU, all Jhpiego departments, and partners/subrecipients for contractual issues, negotiations, required approvals, payments, etc.
Specific duties & responsibilities:
Grants & Contracts Management
- Provides guidance on USG and other donor rules and regulations, including updates and revisions
- Assists with developing and negotiating contractual documents
- Problem-solve the complexities of contractual situations, common issues, or audit findings
- Collaborates with key donor staff, including the AO/AOR/ applicable donor counterparts
- Assists with submission of prior approvals, waivers, extensions and all other critical contractual actions
- Communicates with project teams on requirements, timing, status and results of contractual actions
- Ensures compliance with contractual requirements particularly in terms of reporting
- Identifies and reviews components of required financial and programmatic reports for donor submission
- Assists with preparation, and/or participates in audits.
- Applies knowledge of Office of Management and Budget (OMB) Code of Federal Regulations (CFRs) and Federal Acquisition Regulation (FAR) regulations
- Applies knowledge of Jhpiego and JHU policies and procedures to grants and contractual documents, procurements, all other items related to grants and contracts management, etc.
Grant/Subgrant and Contractual Funds Management
- Monitors spending for awards and subawards
- Reviews subaward invoices and liaises with JHU to ensure payments and resolve issues and delays
- Supports Finance Manager with work plan and budget development.
- Communicates with stakeholders' relevant rules, regulations, standards and guidance governing subawards and financial management.
Proposal and Post-Award
- Provides guidance on the basic proposal process from start to finish (pre-award, award and post-award)
- Assists with transition from proposal to award set-up and post-award
- Identifies and reviews various components and documents for submission, including the proposal and cost proposal, and their roles in the process.
- Navigates and submits documents in contractual databases including JHU specific (e.g. JHURA Agreement Workflow System (JAWS), Subaward Workflow Information Tracking System (SWIFT), SAP, Jhpiego (e.g. DocuVantage, CRM) and donor (e.g. Grants.gov Workspace, GrantSolutions, FFATA, SAM.gov)
- Manages submission process and maintain quality control
- Assists with need-based trainings on contracts and compliance topics and systems for U.S. and field-based staff
- Facilitates onboarding for new staff.
- Assists CMCD colleagues with reviewing and refining Standard Operating Procedures (SOPs), manuals, templates, and other CMCD-managed reference materials
- Assists CMCD colleagues with developing process and system manuals, guides, and reference materials as needed.
- Provides guidance on contractual elements of procurements (e.g. Technical Service Contracts (TSCs), Consultants, Leases, Master Agreements and Task Orders)
- Provides guidance on vendor selection process, documentation (e.g. Basis for Vendor Selection (BVS)), and requirements as per Jhpiegos and JHUs policies and procedures
- Provides guidance on donor requirements for procurements, and manage submission of procurement prior approval requests to donors
- Liaises and collaborate with Jhpiego Procurement, JHU, etc. as needed to resolve issues and provide training
Special Skills, Knowledge & Abilities:
- Demonstrated experience managing USAID funded projects
- Advanced knowledge of post-award process
- Strong understanding and interpretation of OMB, CFRs (Code of Federal Regulations), and FARs (Federal Acquisition Regulations)
- Strong understanding of cooperative agreements including relevant terms and conditions, EMMPs, cost share reporting, and family planning compliance
- Demonstrated ability to learn quickly, read analytically and write well and fluently
- Demonstrated ability to work with professionals at all levels of the organization
- Demonstrated high-level skills in planning, organizing and managing multiple tasks
- Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines
- Ability to work independently and exercise independent judgement
- Ability to work in a fast-paced complex team environment with multiple projects/tasks, short deadlines, competing deadlines and intense pressure to perform
- Strong problem-solving skills and ability to thrive in environment of changing deadlines and priorities
- Strong decision-making skills and results-oriented approach
- Strong interpersonal communication skills including excellent organizational, presentation and verbal and written communications skills
- Demonstrated ability to maintain a high level of professionalism and confidentiality
- Highly organized with attention to detail and ability to prioritize multiple responsibilities
- Demonstrated ability to work in fast-paced, complex environment with multiple tasks and short deadlines
- Proficiency in MS Office 365
- Bachelor's degree
- Two years of administrative/budgeting experience
- Additional education may substitute for required experience andadditional related experience may substitute for required education, tothe extent permitted by the JHU equivalency formula. Successfulcompletion of the RAT program (13-15 months) is equivalent to two yearsof relevant experience for this position. If an employee does notsuccessfully complete the program, no additional experience will beapplied.
Classified Title: Grants & Contracts Analyst
Working Title: Grants & Contract Analyst
Starting Salary Range: $55,470 - $66,564 - Commensurate with Experience
Employee group: Full Time
Schedule: M-F 8:30 am - 5:00 pm
Exempt Status: Exempt
Department name: 60000070-Contracts Management CMD
Personnel area: Academic and Business Centers
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
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