Germantown - Silver Spring, Maryland
Location: Baltimore, Maryland
Internal Number: 108216-en_US
We are seeking a Sr. Research Assistant who will be high-level administrative support for gender-based violence programs and research management support for a new NIH-funded research study at the Johns Hopkins University School of Nursing (JHU). The study focuses on prevention of and response to gender-based violence and economic health disparities in sexual and reproductive health, such as HIV infection. The study is important because adolescents and young adults, particularly women, sexual minorities, and racial/ethnic minorities, are disproportionately impacted by economic hardship and its association with intimate partner violence and other adverse sexual health outcomes.
The Sr. Research Assistant will work closely with two principal investigators (PIs), Drs. Nancy Glass and Larissa Jennings Mayo-Wilson, and several internal and external research team members to ensure program, research and administrative needs are met. The Sr. Research Assistant will coordinate the successful implementation of EMERGE, led by Dr. Larissa Jennings Mayo-Wilson (PI), which aims to (1) implement a community-based economics and health behavioral intervention to reduce economic hardship and sexual risk behaviors in Black young adults in Baltimore, Maryland and (2) to quantitatively and qualitatively evaluate the efficacy of the EMERGE intervention using surveys, interviews, and focus groups. In addition, the Sr. Research Assistant will provide administrative support for Dr. Nancy Glass gender-based violence programs including multiple global research studies, academic courses, and other projects related to the prevention of and response to intimate partner violence. The Sr. Research Assistant will fulfill the responsibilities needed for day-to-day operation of the study aims and administrative needs for a variety of projects (split 50/50). The position includes application of public health research skills (about 40%), grant administration (30%), and program management responsibilities (30%).
This 36-month (~3 years) position is funded by a limited-time grant and is expected to end on or about November 31, 2025, depending on the candidates start date. A continuing position may be possible pending available funding.
Specific Duties & Responsibilities
- The primary duty of the Sr. Research Assistant is to provide administrative support and work closely with the study PIs to coordinate, implement, manage, and evaluate the research strategy. Specifically, the responsibilities are to,
Research Coordination & Support
- Review and edit research study documents such as data collection instruments, consent forms, recruitment flyers, or community project reports.
- Coordinate study meetings with relevant partners, such as scheduling and setting up videoconferencing calls or setting up in-person campus or community meetings. Order snacks, reserve room(s), post flyers, and print materials, as needed.
- Track the progression of key study activities, such as recruitment, enrollment, and follow-up of study participants by liaising with study PIs and community partners, sending reminders accordingly.
- Conduct routine site visits to two Baltimore study sites (i.e., youth centers) to review inventory of study supplies and conduct quality control observations of data collection or intervention activities.
- Assist, as needed, in participant recruitment, enrollment, or data collection. Duties may include greeting and screening potential study participants, setting up interviews, checking data tools, offering snacks, or coordinating payment of participant incentives.
- Conduct reminder telephone calls or email notifications to participants, mentors, community partners, or guest speakers, as needed.
- Assist in basic data management activities, such as qualitative data transcription, quantitative data entry, or file merging and raw data review for accuracy.
- Support study dissemination activities, such as preparing, printing, and posting flyers, sending event reminders, ordering catering, taking pictures, and/or escorting meeting attendees.
- Assist in preparation of research literature reviews, manuscripts, and slide presentations, as needed, of study activities and findings. Format references for manuscripts using software such as Endnote or Mendeley. Edit and apply advanced formatting and graphics to documents, reports, presentations, and manuscripts.
- Other duties as assigned by the PIs.
Grant Administration & Proposal Development
- Assist PIs to manage grant award and sub-award budgets, including communicating budget updates across projects.
- Liaise with sub-contract organizations and other academic institutions, community partners, or international NGOs to gather required grant administration and proposal development documents, such as acquiring signatures, forms, invoices, budget approvals, letters of support, scopes of work, CVs, or other needs to fulfill grant requirements. Route items accordingly.
- Liaise with Johns Hopkins Nursing Office of Research Administration (NORA) and Johns Hopkins University Research Administration (JHURA) as needed to provide updates on sub-awards, grant proposals, and timelines.
- Keep calendar of key grant deadlines, such as research progress report due dates, and send reminders accordingly.
- Assist PIs with HR communications for hiring temporary work positions, such as hiring graduate students, staff, or independent consultants.
- Coordinate communications and the completion of forms to set up independent contractors and other vendors and track the collection and payment of invoices.
- Coordinate proposal development for new opportunities: carefully review requests for proposals to determine application requirements, work with PIs to determine workflow for completing the proposal, communicate with team to ensure milestones and deadlines are met, organize the collection and review of required proposal materials, and format materials. Implement systems to streamline processes as needed.
- Other duties as assigned by the PIs.
Program Management & Support
- Provide administrative support as needed for project specific meetings, such as taking meeting minutes, follow-up on action items, circulating meeting documents, etc.
- Maintain appointment schedule for PI and handle scheduling meetings and teleconferences.
- Coordinate travel schedules for project teams: prepare materials for individual and group meetings and trips (international and domestic), book hotels and transportation, create itineraries, garner visas, and manage travel reimbursement for team members.
- Use purchasing card for project expenses and complete monthly reconciliation of expenses.
- Analyze program practices and suggest revisions to streamline processes as needed.
- Coordinate internal and external communications activities about study projects as assigned.
- Other duties as assigned by the PIs.
Special Knowledge, Skills, & Abilities
- Advanced computer skills to include MS Office applications, as well as experience with software such as Adobe Acrobat and EndNote (or other reference manager).
- Ability to work via phone, virtual, and/or video-conferencing platforms (Zoom, Microsoft Teams)
- Able to work autonomously and meet required deadlines, including having independent decision-making and trouble-shooting abilities.
- Strong communication and organization skills with attention to detail and accuracy.
- Highly motivated individual with ability to work on multiple and competing priorities.
- Excellent interpersonal skills and the ability to quickly build relationships with diverse team members and community partners.
- Able to travel, as needed, to one or more youth centers in Baltimore, MD. Travel costs will be reimbursed. Travel effort is expected to be 15%.
- Bachelor's Degree in related discipline.
- Two years of related experience.
- Additional graduate level education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
- MPH or other Master's Degree in economics, communications, sociology, or related field.
- Experience working in academic research setting.
- Experience working in a setting handling sensitive topics with confidentiality concerns such as gender-based violence or HIV infection.
- Experience working with underserved young adults.
- Experience or training in quantitative and/or qualitative research methods.
- Proficient in meeting and event coordination, reviewing budgets, creating flyers, ordering supplies, and/or other related administrative tasks.
Classified Title: Sr. Research Assistant
Starting Salary Range: $40,100-$55,140-$70,180 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday 8:30 - 5:00
Exempt Status: Exempt
Location: Hybrid/School of Nursing
Department name: Research Administration
Personnel area: School of Nursing
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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