Career Center
Posted: 16-Mar-23
Location: Baltimore, Maryland
Salary: Open
Internal Number: 108219-en_US
Development and Alumni Relations (DAR) supports Johns Hopkins focuses on research, teaching, and patient care, and its role as a national and global leader in higher education. We create and foster enduring relationships that result in advocacy and philanthropic support for Johns Hopkins University & Medicinestrengthening the institution through partnerships with donors, alumni, volunteer leaders, faculty, students, staff, and patients.
This position requires a highly professional and organized individual to manage specialized projects, communications, and administrative and development duties for the Central Stewardship team for the Foundation in Development and Alumni Relations (DAR). The Sr. Development Coordinator will manage complex projects, daily operations, and provide high-level support for the Sr. Director of Stewardship as well as members of the broader Central Stewardship team. This position includes regular communication and correspondence with senior leadership at JHU and the Foundation, as well as patients, faculty, and students. The Sr. Development Coordinator will be responsible for drafting and editing regular communications to the Foundation, event planning, and general administrative duties including drafting correspondence, scheduling, reconciling travel expenses, paying invoices, and data entry. The successful candidate will be skilled in managing and prioritizing multiple projects simultaneously and effectively in a dynamic, fast-paced environment. Most duties involve sensitive and/or confidential information. This position reports to the Sr. Associate Director of the Central Stewardship team for the Foundation. The individual in this position exercises independent judgment in the resolution of administrative challenges and performs under pressure with a high degree of accuracy, diplomacy, and confidentiality.
SPECIFIC DUTIES AND RESPONSIBILITIES
Office Operations
- Manage workflow for a fast-paced team dedicated to stewarding the institution's largest donor.
- Manage budgets and resources, process receipts, coordinate payment for external vendors, and properly document all charges and accounts for receipts.
- Serve on various working groups and committees as needed, providing high-level support.
- Gain proficiency in all the resources available to report and update the information to the Foundation.
- Create and distribute agendas for staff and working group meetings; coordinate follow-up communications with participants, both within JHU leadership and the Foundation
- Maintain calendars for all members of the team by scheduling meetings and appointments and planning travel itineraries. Arrange all aspects of travel, including airfare, hotel, and meeting schedules
- Order supplies, materials, and equipment as needed
Events & Project Management
- Establish goals, timelines, and deliverables for various high-level projects, including events, and meetings for senior leadership, including the Vice President for Development and Alumni Relations with the Foundation, etc.
- Staff and provide support in the planning of events and experiences, including creating itineraries, and invitations, managing RSVP lists, and ordering and managing catering for events
- Occasional travel
Communications
- Create production schedule and outline for ongoing reporting to the Foundation (~8 reports per year), being sure to proactively prepare materials for colleagues with ample time ahead of each reporting deadline
- Play an active role in drafting and editing reports prepared for the Foundation
- Using Adobe InDesign, outline and design final report(s) for distribution to the Foundation
Data Management & Reporting
- Obtain a thorough understanding of CRM and other database resources in order to maintain data, compile and/or produce reports, and provide information as requested
- Manipulate and navigate various data sources and work with the team to visualize and present results to various audiences, including JHU leadership and the Foundation
- Provide support in maintaining all of the Foundations' confidential and highly detailed giving histories
- Provide support in collecting data for regular reporting to the Foundation
Note: This position will occasionally require working outside of normal business hours and/or on weekends.
Minimum Qualifications
- High School Diploma or graduation equivalent.
- Five years related administrative experience required, with one year experience in a Development office preferred.
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Bachelor's degree preferred.
- Superior organizational and writing skills, including the ability to draft original materials.
- Events experience, including planning, managing, and staffing.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook), Adobe InDesign, and the ability to learn new software.
- Ability to be flexible and composed in rapidly changing situations and to thrive in an extremely fast-paced environment.
- Ability to perform within severe time constraints with the highest degree of accuracy, effectiveness, and diplomacy.
- Must possess exceptional organizational skills with high-functioning attention to detail.
- Ability to make independent decisions using careful judgment and action in order to determine priorities.
- Maintain a high degree of professionalism and confidentiality.
- Ability to work effectively both independently and as a member of a team.
- Must possess strong interpersonal and customer service skills.
- Strong desire to associate with Johns Hopkins University and to champion the mission and values of the institution and our organization.
- Must be able to lift 25 pounds.
- Knowledge of Johns Hopkins University and/or development operations is highly desirable.
All applicants are expected to uphold the university's core values which include diversity and inclusion. All staff treats people with dignity and respect by being fair and consistent. We demonstrate an open-minded approach to understanding people regardless of their race, gender, age, national origin, religion, ethnicity, disability status or other characteristics. We show respect for the beliefs and traditions of others; encourage and promote practices that support cultural diversity; and discourage behaviors or practices that may be perceived as unfair, biased, or critical toward people with certain backgrounds.
Classified Title: Sr. Development Coordinator
Working Title: Sr. Development Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: Minimum: $19.12 - Midpoint: $26.25 - Maximum: $33.47
Employee group: Full Time
Schedule: Monday-Friday 8:30am-5:00pm
Exempt Status: Non-Exempt
Location: Homewood Campus
Department name: 60009052-Bloomberg Stewardship
Personnel area: University Administration
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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