Location: Baltimore, Maryland
Internal Number: 108182-en_US
We are seeking a HR Coordinator who will perform human resource activities focused on the areas of compliance to HR laws, policies and procedures for the entire University. The positions primary responsibility is to provide accurate, timely, customer focused HR support to the departments and employees of Johns Hopkins University while ensuring compliance with policies and procedures. The HR coordinator has an excellent track record of working in a team environment to accomplish departmental goals. This position reports directly to the Sr. Leave Administrator.
Specific Duties & Responsibilities
- Responds to routine and complex questions related to all aspects of leave administration and ISR (internal service request) processing as it relates to leave compliance.
- Monitor weekly and monthly compliance reports related to leave and other related data quality issues and resolve discrepancies directly and/or facilitate the completion of ISRs/ employment actions and/or time and attendance (E210) adjustments by departments.
- Monitor and resolve SSL weekly reports by transferring leave from E210 to SAP and vice versa.
- Ensures leave compliance to time and attendance entries in E210 for adherence to FLSA as well as JHU HR Policies and Procedures.
- Provides E210 adjustments to leave banks and processes administrative updates.
- Monitors Birth-Recovery/Parental leave cases, which includes case follow-ups, ensuring the receipt of proper documentation, approving Parental Leave, and forwarding FML approvals to the employee and their HR department.
- Assists and advises both staff and HR Business Partners to ensure proper documentation of absences and leaves in the University's timekeeping system (E210).
- Instructing clients on FML process and necessary documentation.
- Monitoring FML process, including ensuring the receipt of proper documentation, forwarding medical documentation to Occupational Health sending leave approvals or denials to the employee and their departmental HR contacts.
- Manage FML process for select group of Bargaining Unit staff who use a different payroll and leave system.
- Reviews reports from our disability vendor to process maternity-related approvals, disability claim approvals, and reviews documents for adoption related to FML and proof for Parental Leave approval; this includes loading leave banks in the E210 system.
- Responsible for maintaining an excel spreadsheet with status of FML/STD/LTD.
- In addition to monitoring their work email box and work telephone line, also responsible for monitoring three group email boxes, and a departmental phone line which receives HR, leave and time-related inquiries from HR Business partners as well as staff, faculty and students ranging from routine to complex issues.
- Assists and advises faculty, staff, and HR Business Partners on the compliance of leave and records management, application of HR policies, and payroll activities for the life cycle of employment.
- Process adjustments to the paid benefit balances for clinical associates and answer related questions.
- Service as a liaison between the department and HR/Payroll Shared Services for processing of leave, and pay-related ISRs and employment actions.
- Escalate more complex issues to Leave Administrator and/or Sr. Leave Administrator for resolution.
- May perform other duties as assigned.
- High School Diploma or graduation equivalent.
- Three years related experience.
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
- SAP experience preferred.
Special Knowledge, Skills, & Abilities
- Working knowledge of federal, state, and local laws and regulations in human resources.
- Organized and results-oriented person who can exercise independent judgement in resolving human resources and payroll issues.
- Ability to work collaboratively with others within and outside human resources.
- Ability to work in a complex fast-paced environment with multiple tasks, short deadlines, and pressure.
- Strong communication and written skills.
- Problem solving and decision-making skills.
- Ability to work independently and effectively with all levels of employees.
- Ability to maintain a high level of confidentiality and discretion.
- Experience with providing excellent customer service skills.
Classified Title: HR Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $17.95-$25.30-$32.60 HRLY (Commensurate with experience)
Employee group: Full Time
Exempt Status: Non-Exempt
Location: Hybrid/Eastern High Campus
Department name: HR Compliance Services
Personnel area: University Administration
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at email@example.com. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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