Location: Baltimore, Maryland
Internal Number: 108197-en_US
The Program Finance Manager is part of the Global Programs Finance Team and works closely with Program Staff, Contracts, Global Human Resources, and Jhpiegos Country offices to ensure accurate financial, contractual, and administrative reporting to management teams and agencies external to Jhpiego.
The Program Finance Manager will primarily provide management and oversight of the financial and contractual aspects of supported countries and assigned project areas. This includes proposal support, start-up, implementation, and control, financial monitoring, close-out, reporting, audit and cross-cutting Global Program Finance (GPF) functions.
The Program Finance Manager ensures financial systems and reports are compatible with standard Jhpiego accounting practices and adhere to donor rules and regulations. Additionally, this position provides capacity building, coaching, and mentoring of junior finance staff and local partners by developing learning activities and materials to support capacity building.
Specific duties & responsibilities:
- Works in tandem with SPFMs and Project Finance Directors to provide overall backstop support to project(s)
- Acts as a key partner to supported country offices and provides specialized support, guidance, and advice on global financial policies / procedures for projects
- Works as primary finance manager for global projects involving multiple countries
- Supports budget development integrating key considerations and findings
- Oversee development of comprehensive annual work plan budget in consultation with program, country, and technical teams
- Develops budget narratives with necessary inputs from programs, technical and country teams
- Conducts pipeline analysis and reporting as needed
- Conducts financial forecasting and projections
- Adapts and modifies global financial processes and procedures to meet changing regulatory and donor requirements
- Assesses potential impacts of proposed changes to processes, procedures and/or policies
- Facilitates and implements actions plans to address performance, risk and/or governance issues, as well as enhancements to global financial policies / procedures
- Serves as RIF (Remote Imprest Fund) administrator to review and approve RIF replenishment request
- Follows up on QBE (QuickBooks Enterprise) due diligence report findings to clear
- within 30 days, ensuring country and program staff understand each finding and its applicable solution
Financial Monitoring & Analysis
- Performs key financial analysis including BvA, Burn Rate, resource utilization, etc.
- Reviews and reconciles sub-recipients invoices
- Reviews expenditure monitoring reports
- Monitors financial expenses of sub-grantees against obligations and established budget, following JHU high-risk sub procedures
- Responds to internal and external audit requests
- Reviews and approves monthly financial package and ensures the proper checks, balances, and reconciliation of balance sheet items
- Ensures compliance and tracking of tax and statutory requirements (e.g., audit, government filings, VAT, payroll tax, import, other)
- Monitors and manages all SAP related activities as required
- Performs financial non-payroll transfers and accounting reconciliations in SAP.
- Maintains a schedule of routine and ad hoc reports
- Conducts complex analyses on reports, summarizing and providing key information to donors as needed
- Completes recurring invoices according to funder and organizational requirements
- Prepares final financial reports accurately and on time.
Country/Project Support, Capacity Building & Training
- Leads monthly US-based financial review meetings
- Supports monthly country financial review meetings
- Participates in project close out meetings and lead financial activities for close-out
- Conducts all close out activities assigned
- Travels to assist country teams with annual work planning and project/office start-up and/or close-out
- Reviews and comments on annual country operating budget
- Monitors country operating expenses against budget
- Oversees regular review of country fringe rates, office leases, other liability accounts
- Leads finance-specific tasks, including the development of training and orientation materials for in-country finance and non-finance staff on financial related matters
- Builds financial management capacity of country finance staff and local partners through onsite and virtual coaching while providing feedback on budgets, financial monitoring, expense reports, invoicing, etc.
- Provides input to proposal budget development costs by leveraging findings from analyses on new and existing country implementation costs
- Reviews NPD budgets and budget notes to ensure accuracy and adequate staffing structure to adhere to internal controls
- Reviews and comments on new award documentation before signing for feasibility from a financial perspective
- Participates in NPD handover meetings, reviewing new awards and highlighting items for project and in-country staff
- Reviews start-up plans and develops budgets, providing both HQ and in-country support.
Supervision (if applicable)
- Provides coaching, guidance and mentorship to direct report(s) where needed
- Sets targets and objectives for assigned area and delivers results
- Grows team expertise to align with program and organizational direction while continually looking for ways to provide / enhance the value delivered
- Leads a high-performing team and provides ongoing feedback and performance reviews
- Tracks, monitors and effectively addresses and / or rewards performance of team members
- Manages employees in compliance with all HR policies, procedures, guidelines
- Shares knowledge, information, skills, and subject matter expertise among the team and ensures the timely communication of issues while encouraging good working relationships with other functions / teams
- Recruits for all hires to ensure a highly diverse, qualified workforce with the necessary capabilities needed to achieve goals
Special Skills, Knowledge & Abilities:
- Extensive financial or cost management experience>$10M/year
- Intermediate knowledge of US GAAP, IFRS, FAR, and 2CFR200: Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
- In depth knowledge of USG donor agency regulations (i.e., USAID, CDC, DOD) and other donor agencies (UN, Global Fund, Private Foundations)
- Knowledge of cost accounting methods and practices applicable to management of private and federal monies
- Sub-contract and sub-agreement financial management experience
- Experience with international, non-profit organizations, as well as a multi-office, multi-national environment
- Intermediate knowledge of international taxation, banking, regulatory and reporting environment
- Understanding of the difference between contracts and cooperative agreements and their relevant terms and conditions
- Experience with financial software applications, databases, spreadsheets, and/or word processing required.
- Excellent general management skills particularly in facilitation, team building and coordination
- Effective communicator with ability to communicate organizations direction and ability to motivate others with strong, honest leadership
- Strong problem-solving skills
- Ability to work in a matrixed environment and manage several competing priorities simultaneously
- Aware of and sensitive to working in multiple socio- economic settings and with multi-cultural groups in a developing country environment
- Ability to travel internationally, particularly to low- resource settings, to provide training, audit support, etc.
- Field experience especially in developing countries
- Advanced Excel skills
- Bachelor's degree in Finance, Accounting, Business or related field
- Five years related finanical/accounting and financial management experience, e.g., planning, directing, monitoring, organizing, and controlling the monetary resources of a department, center, or unit
- Additional education(master's in a related field) may substitute for required experience and adiitional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula
Classified Title: Financial Manager
Working Title: Program Finance Manager
Starting Salary Range: $78,814 - $94,577 - Commensurate with Experience
Employee group: Full Time
Schedule: M-F 8:30am - 5:00pm
Exempt Status: Exempt
Department name: 60000103-Global Progrm Finance GPF
Personnel area: Academic and Business Centers
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
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