Career Center
Posted: 09-Mar-23
Location: Baltimore, Maryland
Salary: Open
Internal Number: 108141-en_US
The Department of Pediatrics is seeking a full time Sr. Administrative Manager. The successful candidate will be responsible for managing administrative, financial, human resource and operational activities of two patient, research and academic divisions, Pediatric Infectious Diseases and Stanley Division of Developmental Neurovirology. Responsibilities include research administration, personnel management, education/training, facilities management and planning, strategic planning, and financial planning and analysis. Provide advice and counsel to faculty and staff to ensure the most effective use of physical, human, and financial resources.
Specific Duties & Responsibilities
Administrative & Financial Management
- Direct the day to day administrative, personnel and financial operations of the division.
- Implement financial controls and provide fiscal management for administrative, academic, sponsored research, clinical practice, joint agreements, endowments, and general funds activities and strategically plan for the future.
- Participate in clinical contract negotiations and affiliation agreements.
- Establish processes and procedures to ensure compliance with JHU and outside agencies policies.
- Ensure budgetary goals are met within audit compliance requirements.
- Assess financial viability and develop methods to optimize practices and resources.
- Prepare annual budgets using trends, analysis and forecasts.
- Monitor and advise faculty and staff regarding administrative and academic activity, implications of internal and external policy changes, and information systems strategies.
- Manage division projects, such as, facility renovations, selection and purchase of furnishings and equipment, and telecommunication systems.
- Participate in technology architecture to ensure efficiency across operations.
- Respond to requests for regular and special reports from the chair, faculty, school, university and outside agencies.
- Serve as liaison with Department administration, SOM administrative offices, and other miscellaneous offices within JHU and outside agencies, contributing knowledge and expertise.
- Work with the Division Director and faculty to plan and manage space to ensure optimum utilization.
Human Resources, Staffing, & Performance Management
- Oversee staff, including administrative, financial, and support personnel.
- Interview, hire, supervise & train administrative staff, along with coordinating administrative activities and workflow.
- Conduct annual reviews, approve and track leave request, and identify performance gaps and potential performance interventions.
- Determine and implement solutions to routine human resources problems involving faculty, fellows, nurses, and support staff.
- Work with Pediatric HR and the Office of Human Resources on non-routine problems, both at the request of staff and/or supervisors and by self-initiated intervention.
- Manage payroll operations, including non-routine annual and special increases, promotions, and recruitment.
Sponsored Projects Management
- Responsible for the oversight of all post-award activities and selected pre-award activities within the division to make sure condition of awards and JHU guidelines are being met.
- Meet with Faculty, Principal Investigators, and Grants & Contracts Analyst regularly to review grant financial status, ensuring revenue is collected, invoices are prepared, payroll is accurate, and expenditures applied to sponsored accounts are appropriate.
- Serve as a liaison with outside funders on behalf of faculty.
- Ensure funder receives financial reports in a timely manner.
- Participate in onsite visits conducted by the funder.
- Monitor, review, prepare and/or submit grant/contract proposals, consultant agreements, and modifications as needed.
Operational Relationships
- Reports directly to the Pediatric Infectious Diseases and Stanley Division of Developmental Neurovirology and the Department of Pediatrics Associate Administrator.
- Works closely with all faculty, fellows, and staff.
- Directly supervises all division support staff.
Minimum Qualifications
- Bachelor's Degree in Business, Finance, Accounting or other related field.
- Five years progressively responsible professional-level administrative or financial experience related to monetary or non-monetary resources of department, center or unit.
- Master's degree in a related field may substitute for required experience and additional experience may substitute for education, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Master's Degree in related field preferred.
Classified Title: Sr. Administrative Manager
Role/Level/Range: ATP/04/PE
Starting Salary Range: $71,230-$97,880-$124,510 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: M-F / 37.5 hrs wk
Exempt Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM Ped Infectious Disease
Personnel area: School of Medicine
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
