Career Center
Baltimore, Maryland
Posted: 04-Feb-23
Location: Baltimore, Maryland
Salary: Open
Internal Number: 107688-en_US
Development and Alumni Relations (DAR) supports Johns Hopkins focus on research, teaching and patient care, and its role as a national and global leader in higher education. We create and foster enduring relationships that result in advocacy and philanthropic support for Johns Hopkins University & Medicine, strengthening the institution through partnerships with donors, alumni, volunteer leaders, faculty, students, staff, and patients.
This individual will provide high-level administrative to the Chief Engagement Officer for 555 Pennsylvania Avenue and the Special Events and Development Associate This includes calendar management and travel management, expenses, along with playing a key role in the production of reports, charts, briefings, internal and external correspondence.
Specific Duties and Responsibilities:
- Maintain conflict-free electronic calendar for Chief Engagement Officer which may include arranging intricate meetings with Deans, Vice Presidents, Donors Prospects.
- Proactively manage tasks and priorities for the Chief Engagement Officer and the Special Events and Development Associate to properly prepare for upcoming meetings, visits, and events, including making travel arrangements.
- Prepare meeting materials.
- Assist with creating PowerPoints, Excel Charts, and Project Management tools.
- Collaborate with both the Chief Engagement Officer and the Special Events and Development Associate to prepare briefings for events for the President and Vice President.
- Track and submit travel receipts associated with the Executive Card to be submitted in Concur and process personal reimbursements for JHU business expenses.
Correspondence:
- Draft letters to Deans, Vice Presidents, prepare final edits, and mail or distribute to appropriate individuals, both internally and externally.
- Prepare Briefings for the President's Office.
Reporting
- Pulling stewardship reports out of ALADIN/RM (JHAS).
- Learn to master software and applications such as ALADIN/JHAS, Galaxy BI, Excel, and the internet to research and compile data.
Other:
- Function as part as the 555 Penn external engagement strategy team for larger group projects.
- Purchase Office Supplies.
- Other duties assigned.
Minimum Qualifications
- High School Diploma or graduation equivalent.
- Three years related experience.
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred Qualifications
- Bachelors degree preferred.
- Technical qualifications or specialized certifications: Microsoft Office and strong Word and Excel proficiency.
All applicants are expected to uphold the university's core values which includes diversity and inclusion. All staff treat people with dignity and respect by being fair and consistent. We demonstrate an open-minded approach to understanding people regardless of their race, gender, age, national origin, religion, ethnicity, disability status or other characteristics. We show respect for the beliefs and traditions of others; encourage and promote practices that support cultural diversity; and discourage behaviors or practices that may be perceived as unfair, biased, or critical toward people with certain backgrounds.
Classified Title: Administrative Coordinator
Working Title: Administrative Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: Min: $17.97 - Midpoint: $25.30 - Maximum $32.60
Employee group: Full Time
Schedule: Monday-Friday 8:30 am - 5:00 pm
Exempt Status: Non-Exempt
Location: Homewood Campus
Department name: 10001630-VP Development and Alumni Relations
Personnel area: University Administration
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Note: Job Postings are updated daily and remain online until filled.
