Career Center
Posted: 03-Feb-23
Location: Baltimore, Maryland
Salary: Open
Internal Number: 107645-en_US
The Department of Chemical and Biomolecular Engineering (ChemBE) is seeking a Sr Academic Program Coordinator who will be responsible for ensuring successful academic oversight of the department's graduate and undergraduate programs. The position is responsible for assisting the department Administrator and the Directors of Academic Studies with administrative tasks related to the activities for 300+ students. The position will organize, update and maintain office files, process all documents related to ChemBE graduate and undergraduate academic affairs, maintain consistent data across software applications used by all University and Whiting School offices, assist with recruitment, admissions, scheduling, and event planning for the department's academic programs.
Specific Duties & Responsibilities
- Manage and maintain electronic applications throughout cycle. Assist with completing application files by contacting applicants and coordinating with the Admissions office.
- Send follow-up department admissions letters and manage responses from admitted students.
- Coordinate enrollment documents. Process, upload and follow up on enrollments to ensure they have been updated in the various JHU systems.
- Track graduation progress for seniors and juniors (3x a year).
- Manage the degree audit system, including documenting and tracking program exceptions for every student, and communicating curriculum changes to Academic Affairs.
- Provide support for the ABET accreditation and represent department at school-wide accreditation process meetings.
- Collect current and past student data. Generate statistical reports related to application and admissions data.
- Schedule Class Meetings (Freshman, Sophomores and Juniors, each semester)
- Assign faculty advisors and coordinate communication with faculty and students; release account holds if necessary.
- Prepare letters and assist students with any paperwork related to travel, late registration, employment, or visas.
- Utilize SIS (Student Information System) and other Registrars office forms to assist with course scheduling processes including completing course worksheets, ensuring timely submission, processing changes, working with faculty and Registrars Office, requesting classroom assignments and equipment each semester.
- Manage event planning for annual undergraduate faculty retreats, new student orientation sessions, guest speakers, conferences, student organizations, and other student related activities.
- Show new and prospective students the department facilities.
- Manage department undergraduate awards (spring) including convocation.
- Assist faculty liaison with MULY and PURA awards each semester.
- Update ASEN course catalog, undergraduate handbook, and other publications annually.
- Proofread materials and assemble information packets for prospective students.
- Support Academic Director in managing the freshman introductory class (540.101)
- Provide assistance to the AIChE student organization.
- Initiate Hire/Termination ISRs for students. Process payroll for hourly-paid TAs, course graders, and student workers through the SAP payroll system.
- Initiate shopping cart through SAP and assist TAs on the shopping cart process.
- Act as a liaison and resource for student organizations to support the success of URM and other historically underrepresented and underserved students.
- Work closely with Cultural and Diversity Inclusion committee to develop programs that foster student, staff, and faculty education in social justice, anti-racism, health equity, macroaggressions, and implicit bias.
- Other duties as assigned.
Minimum Qualifications
- High School Diploma/GED, with Bachelor's degree preferred.
- Five years progressively responsible administrative/academic experience
- Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula
Preferred Qualifications
- Bachelors Degree
- Experience in academic administration.
- Experience in academic event planning.
Classified Title: Sr. Academic Program Coordinator
Working Title: Sr. Academic Program Coordinator
Role/Level/Range: ATO 37.5/03/OF
Starting Salary Range: $20.40-$28.00-$35.70 HRLY (Commensurate with experience)
Employee group: Full Time
Schedule: 37.5
Exempt Status: Non-Exempt
Location: Hybrid
Department name: 10001486-Dept of Chemical and Biomolecular Engrg
Personnel area: Whiting School of Engineering
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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