Career Center
Posted: 02-Feb-23
Location: Baltimore, Maryland
Salary: Open
Internal Number: 107630-en_US
We are seeking a Sr. Grants & Contracts Analyst who will be responsible for the management of post-award activities including the allocation of budgets, ensuring funds are expended correctly according to university and grant guidelines, processing journal entries and cost transfers as needed, reconciling reports and financial data, and managing the closeout and Financial Status Reporting process. Pre-award functions are handled centrally in the Department of Medicine, but there may be occasional need for pre-award functions for specialized applications or other urgent circumstances.
Works directly with project PIs, Co-PIs and administrative staff to insure effective, accurate and timely grant proposal development, budget allocation, project initiation, and maintenance and reporting of all financial activity. Reports directly to the Grants & Contracts Manager. The position will work with the Office of Sponsored Projects in the Department of Medicine, the Office of Research Administration (ORA) at the School of Medicine, the Department Finance Office and external funding agencies to process grant and contract applications.
Specific Duties & Responsibilities
Sponsored Projects Post-Award
- Assist with contract and grant closeouts such as following up with progress reports, invention reports, financial status reports, and specific documents related to training grants i.e., statement of appointments, payback agreements, and terminations.
- Maintain departmental grants database system for tracking active and pending awards by fiscal year, department, division, and/or individual investigator.
- Facilitate and/or produce specialized sponsored projects reports utilizing institutional or departmental systems (i.e. Resource Database) for various faculty, Directors, Administrator, and Chairman.
- Assist with submissions of the following agreements: data use, material transfer, non-disclosure, confidentiality & clinical research.
- Assist with budget distributions, sub-award setup, GR/IR issues, and IRB fees.
- Responsible for account reconciliation process for selected faculty (i.e. prepare detailed budget reports on a monthly basis to review accounts, etc).
Financial
- Assist with the analysis of programs, including productivity and fiscal performance, the product of which is incorporated into short and long range financial, operational and strategic planning.
- Ensure eForms are processed on schedule and assure funds are utilized compliantly.
- Keep grant balance workbooks up to date.
- Monitor shopping carts & financial reports with cash reports, commitments, & trend balances.
- Maintain invoice tracking & documentation.
- Assure funds flows of all grants, contracts, subawards, & clinical trials.
- Supervise budget balances for cross departmental projects.
- Develop reports to proactively identify payroll gaps, develop projects, and perform what if scenarios.
- Serve as one of the Departments finance and administrative staff who act as a liaison with university and hospital areas such as the School of Medicines Business Office, Research Administration, Research Accounting, Deans Office, Human Resources, JHU Controllers Office, Tax Office, and JHH Finance Office.
Contacts
- Internal: Department of Medicine Administration, Deans Office, Research Administration, Business Office, Research Accounting, Equipment and Space Accounting, General Accounting, Payroll, Accounts Payable, Purchasing, Information Systems, Homewood Micro computing Center. Various other departments and divisions in the School of Medicine and JHH.
- External: Affiliated hospitals, private and government agencies granting research funds (e.g., NIH, Foundations, and Private Drug Companies) and various vendors and service providers (e.g., supply companies, professional medical organizations and societies, contractors).
Minimum Qualifications
- Bachelor's Degree.
- Four years of related experience in sponsored research and/or financial positions, preferably in an academic or medical setting.
- Knowledge of accounting and budgeting theory and practices required.
- Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula.
- Successful completion of the JHU Research Administration Trainee program (13-15 months) is equivalent to two years of relevant experience for this position. If an employee does not successfully complete the program, no additional experience will be applied.
Preferred Qualifications
- Knowledge and understanding of The Johns Hopkins University accounting system and related fiscal offices preferred.
Special Knowledge, Skills, & Abilities
- Ability to make independent judgments and to act on decisions on a daily basis.
- Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
- Knowledge of external Federal guidelines/procedures for grants and contracts, including NIH, NSF, DOD and NASA.
Classified Title: Sr. Grants & Contracts Analyst
Role/Level/Range: ATP/04/PD
Starting Salary Range: $61,070-$83,900-$106,710 Annually (Commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday 8:30 am - 5:30 pm
Exempt Status: Exempt
Location: Hybrid/School of Medicine Campus
Department name: SOM DOM Gastroenterology
Personnel area: School of Medicine
Total Rewards
The referenced salary range is based on Johns Hopkins University's good faith belief at the time of posting. Actual compensation may vary based on factors such as geographic location, work experience, market conditions, education/training and skill level. Johns Hopkins offers a total rewards package that supports our employees' health, life, career and retirement. More information can be found here: https://hr.jhu.edu/benefits-worklife/
Please refer to the job description above to see which forms of equivalency are permitted for this position. If permitted, equivalencies will follow these guidelines:
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
**Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.
The successful candidate(s) for this position will be subject to a pre-employment background check. Johns Hopkins is committed to hiring individuals with a justice-involved background, consistent with applicable policies and current practice. A prior criminal history does not automatically preclude candidates from employment at Johns Hopkins University. In accordance with applicable law, the university will review, on an individual basis, the date of a candidate's conviction, the nature of the conviction and how the conviction relates to an essential job-related qualification or function.
The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.
Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf
Accommodation Information
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.
Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.
The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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