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Student Affairs Coordinator, School of Law
University of Baltimore

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Student Affairs Coordinator, School of Law
University of Baltimore
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Posted: 12-Jan-23

Location: Baltimore, Maryland

Salary: Open

Internal Number: 118626

Salary: Commensurate with qualifications • excellent tuition remission benefits • outstanding health benefits plans and rates • at least 11 paid holidays each year • 40 days of annual, personal, and sick leave each year, including 20+ annual leave days • great retirement plans The Student Affairs Coordinator plays an integral role in the life of the law school, working closely with law students to support and manage all aspects of nearly 30 active law student organizations as they develop programming designed to foster professional development and job connections. The Coordinator serves as a first point of contact for student organization officers and their faculty advisors. The Coordinator establishes best practices and procedures that align with university requirements and helps students with logistics for key events, assisting with Event Management System room reservations and coordination of vendors for both on and off campus functions. The Coordinator will be responsible for creating law school-sponsored events that help build community within the student body and provide opportunities for classmates to engage in positive ways with one another outside of the classroom. As a member of the law school’s Office of the Academic Affairs, the Coordinator will serve as a member of the exam team for both midterm and final exams, and will also be responsible for publishing a bi-weekly Student Affairs Newsletter that is sent to the student body to highlight the past and upcoming activities throughout the law school. We look forward to receiving your required electronic application with a cover letter and resume and learning about your interest in and qualifications for our vacancy.  Please save your required cover letter and resume as one document (please make the file name short and without spaces or special characters) and attach it in the resume location. To apply, visit http://www.ubalt.edu/candidate_gateway/erecruit.html Key Functions: Law Student Organization Management Provide all administrative management of law student organizations, including facilitating, implementing and tracking student organization officer training; registration of new student organizations and officers; and oversight of student organization management software (CampusGroups). Responsible for fiscal oversight and management of the allocation process, awarding funds to student organizations each summer. Oversee student organization budget submission process and trains leaders on event submissions, budget requests, and student organization management. Consider new ways to present leadership development opportunities for student leaders. Provide professional and operational development for student organization officers. Recruit, hire, train, and supervise any necessary student staff. Serve as staff point of contact for all needs related to student organizations, including web design, catering and set up for events. Assist with travel and reimbursements. Develop and evaluate effective institutional policies relating to food and alcohol for law student organizations. Serve as liaison to university student affairs office to promote coordination in areas of shared responsibility and oversight. Event Planning Generate ideas for, and coordinate planning of, annual law school events. Manage budget and timelines for each event and coordinate staffing and communications strategies. Responsible for accounts payable functions via credit card. Work with venue and other vendors as needed and conform with university procurement requirements. Assist student organizations in the planning and execution of their signature events. Book spaces in the law school for organizations utilizing the University’s Event Management System. Assists students in taking advantage of leadership opportunities including travel and registration for regional and national conferences. Serve as a liaison between students, the law school and university administration, designated venue and contracted vendors. Moot Court, Mock Trial, Law Publication Administration Serves as staff liaison for students involved with the law school’s moot court team, mock trial team, and law journals to facilitate their participation in competitions and symposia, as well as managing allocated budget and resources to support their activities within the law school, regionally and nationally. In collaboration with the Assistant Dean for Advocacy & Writing Support, provide the groups with assistance for logistics including registration fees, travel arrangements, room reservations, and vendors. Handle all reimbursements for students. Communications Manage and draft the biweekly Student Affairs Newsletter by utilizing constant contact and gathering information about all law student events, programs, activities, and achievements from campus groups and staff to create a comprehensive document accessible to students. Create marketing and promotional flyers for Student Affairs events and assist students in generating marketing materials for their own student organization events. Manage the law school’s Current Students Facebook page and CampusGroups student organization platforms. Exam Administration Participate as member of Exam administration team for both midterm and final exams. Assist with other exam-related activities. Attain and maintain working knowledge of exam software. The University of Baltimore ("UBalt" or "University") does not discriminate on the basis of sex, gender, race, religion, age, disability, national origin, ethnicity, sexual orientation, gender identity, or other legally protected characteristics in its programs, activities or employment practices. UBalt is an Equal Opportunity/Affirmative Action/ADA Compliant Employer & Title IX Institution.

Required Education and Experience: Baccalaureate Degree. Three years’ experience in law-related field, higher education administration or other project management experience. Preferred Education and Experience: Master’s Degree or Juris Doctor. Familiarity with systems software such as PeopleSoft, Exam Soft, Constant Contact, and CampusGroups. Required Knowledge, Skills and Abilities Demonstrated ability to bring a positive attitude to a high-paced student affairs team while maintaining a customer-service mindset for interactions with the ~750 law students, as well as faculty and staff members. Proficiency in all applications relating to Microsoft Office, including Excel, PowerPoint, Word. Must have excellent organizational skills and experience in program management. Demonstrated ability to work independently, meet deadlines, and work under pressure. Demonstrated ability to handle multiple tasks or projects simultaneously. Demonstrated ability to prioritize work. Must have excellent oral and written communication skills. Discretion and judgment in dealing with students and confidential information.

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