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Procurement/Purchasing Administrative Support Specialist

Johns Hopkins University

Details

Posted: 26-Jul-22

Location: Baltimore, Maryland

Salary: Open

Internal Number: 92938-en_US

The Johns Hopkins School of Education's Institute for Innovation in Development, Engagement, and Learning Systems (IDEALS) is focused on promoting high-quality early learning, developmentally appropriate care across the life-span, and impactful educational practices.

We are seeking a motivated and self-directed Procurement/Purchasing Administrative Support Specialist who will provide the center general operational support. This support will range from activities in support of purchasing and procurement of resources to inventory management, analyzing operational expenses to support forecast planning, inventory and supply closet management and executive administrative support of special projects and events.

Specific Duties & Responsibilities:

Coordinate with JHU procurement and IDEALS in setting up new contracts with vendors
Purchase approved expenses to include creation of shopping carts, purchase orders, JHU eMarketplace and other purchasing and procurement options
Manage purchase card (P-Card) purchases and reconciliation for three P-Cards (Operations, Technology and Marketing)
Coordinate with various JHU agencies to procure services such as zoom, telecommunications software, etc, for staff
Analyze and report annual projected expenses to finance team for forecast planning
Coordinate staff travel planning and reimbursement through the Concur application
Provide Concur user support to IDEALS' staff
Coordinate with SOE-IT staff for the ordering and provisioning of staff computer equipment
Manage inventory of the Center's and staff's computer equipment
Lifecycle analysis of equipment to identify and report to finance staff for planning replacements and updates
Monitor mail room and coordinate distribution of mail
Manage the organization of the supply closet
The ability to lift boxes up 50 lbs.
Provide administrative support to the Executive team on special projects and events
Must have availability to be on-site to assist in special events as needed, and may have weekend and evening work as required

Minimum Qualifications (Mandatory):

Bachelor's Degree in Finance, Accounting, or other related field
One year of related progressively responsible experience

Additional education may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU equivalency formula*

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

** Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Preferred Qualifications:

Three years of procurement and purchasing experience
Experience with JHU procurement and purchasing systems

Special kKnowledge, Skills & Abilities:

General knowledge and understanding of The Johns Hopkins University procurement and purchasing systems and processes
Able to work self-reliantly when given set processes or general guidance
Able to make decisions, within pre-determined guidelines and parameters
Able to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines
Able to understand when additional direction/expertise is needed on matters of complexity
General understanding of Microsoft Office programs (excel, word, etc.)
Strong organizational and analytical skills, problem solving abilities and attention to detail required
Strong interpersonal and communication skills, both oral and written
Motivated and self-reliant

Classified Title: Budget Analyst
Working Title: Procurement/Purchasing Administrative Support Specialist
Role/Level/Range: ATP/03/PB
Starting Salary Range: Commensurate with experience
Employee group: Full Time
Schedule: Mon-Fri/8:30am-5pm
Exempt Status: Non-Exempt
Location: Homewood Campus
Department name: IDEALS
Personnel area: School of Education

The successful candidate(s) for this position will be subject to a pre-employment background check.

The Johns Hopkins University values diversity, equity and inclusion and advances these through our key strategic framework, the JHU Roadmap on Diversity and Inclusion.

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Accommodation Information

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711. For more information about workplace accommodations or accessibility at Johns Hopkins University, please visit accessibility.jhu.edu.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Note: Job Postings are updated daily and remain online until filled.

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About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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