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Graduate Student Experience Coordinator

Johns Hopkins University

Details

Posted: 07-Jun-22

Location: Baltimore, Maryland

Salary: Open

Internal Number: 87858-en_US

Led by the Associate Dean for Graduate Biomedical Education, the Office of Graduate Biomedical Education (OGBE) promotes innovation in graduate biomedical education and supports graduate biomedical education by managing key central functions, developing and implementing initiatives to promote diversity in graduate biomedical education, and ensuring a positive learning environment. OGBE is located within the Office of the Vice Dean for Education, which is part of the Johns Hopkins University School of Medicine (JHUSOM).

We are seeking a Graduate Student Experience Coordinator (Sr. Academic Program Coordinator) who is part of the OGBE team and provides sophisticated support, coordination, and planning to create a positive graduate student experience.

The position reports jointly to the Assistant Director, Graduate Student Experience and Diversity and the Sr. Administrative Manager, and works closely with the Assistant Dean for Graduate Biomedical Education and Graduate Student Diversity, graduate students, graduate student groups, graduate program faculty and staff, and members of the OGBE.

Specific Duties & Responsibilities:

The Graduate Student Experience Coordinator is responsible for supporting programming and activities that lead to a positive experience for JHUSOM graduate students. This includes, but is not limited to:

Serve as primary point of contact for graduate students. Ensure availability of OGBE to students; answer student questions or refer students to appropriate OGBE, JHUSOM, or Johns Hopkins University (JHU) resources. Track student inquiries and resolution; create and present reports to leadership.
With support from the Administrative Coordinator and in coordination with graduate student groups and other SOM offices, plan, manage, and/or serve as primary contact for major student events (including but not limited to orientation, recruitment events, activities fairs, Young Investigators Day, Graduate Coating Ceremony, and Convocation).
Assist in the planning, coordination, management and/or support of wellness and inclusion-based activities, including those that support potentially vulnerable student groups.
Work closely with the Director of the University Health Services (UHS) Office of Wellness and Health Promotion and others to promote existing wellness and inclusion events and activities and develop new initiatives.
Provide administrative and programmatic support to the Graduate Student Association (GSA) and graduate student groups (including managing subsidized student parking and listservs) and serve as the staff advisor to the GSA.
Work with the GSA leadership on budgeting; manage all finances for student groups, including budget reconciliation and accounting transactions.
With the Office of Assessment and Evaluation, develop and implement strategy for evaluating graduate student events and activities.
Create and present reports on student information to OGBE leadership to guide leadership decisions.
Implement strategies for communicating JHU and JHUSOM policies to students.
Monitor the OGBE email account, respond promptly to queries and/or triage them as necessary.
Manage communications with students. Maintain the OGBE, GBE, PREP, other GBE pipeline and SOM graduate education websites.
Serve as primary coordinator for administration of the Graduate Student Emergency Fund (initiate and schedule committee meetings, send out solicitation for applications to students, administer the distribution of funds, etc).
Administer and ensure compliance with institutional or governmental (federal and state) regulations, such as Responsible Conduct of Research (RCR), Title IX training, and opioid training.
- Assist the course director(s) and the director of academic affairs in planning, implementing and evaluating the Introduction to RCR course
- Administer the Introduction to RCR course: provide information for the course catalog, maintain an up-to-date Canvas classroom, assist the teaching assistants and course directors as needed, deploy a course evaluation, and submit student grades.
- Monitor completion of required trainings and share reports with Registrar's Office and other stakeholders
Support the Assistant Director, Graduate Student Experience and Diversity as necessary in administration of student pathway programs and partnerships or other diversity and inclusion initiatives. Support might include, but is not limited to:
- Schedule and coordinate travel, lodging, meals, and activities during the admissions and recruitment process for PREP (Post-baccalaureate Research Education Program), SIP (Summer Internship Program) and DDP (Doctoral Diversity Program)
- Work with HR to onboard all new GBE pathway program participants
- Run the orientation and safety training sessions for new SIP scholars
- Gathering and organizing updates about former GBE pathway program scholars for tracking purposes
- Organizing information from the Summer Internship Program (SIP) database to recruit applicants from this pool
- Schedule meetings, workshops, and events for PREP (including booking rooms, ordering food, sending out invites, etc.)
- Meet monthly with PREP director and the Assistant Director
- Assist in developing marketing materials for all GBE pathway programs
Other duties as assigned.

Minimum Qualifications (Mandatory):

High School Diploma or equivalent required, along with five years of progressively responsible administrative/academic experience.
Experience in general accounting.

Preferred Qualifications:

Bachelor's Degree preferred.
Experience with SAP.
Experience working with biomedical graduate students preferred.
Knowledge of graduate biomedical programs.
Experience working with higher education student populations preferred.

Special Knowledge, Skills & Abilities:

Professionalism required to represent OGBE as well as work collaboratively with internal and external stakeholders such as Faculty and students.
Demonstrated ability to plan and prioritize work tasks and Strong attention to detail.
Must be highly computer literate, with demonstrated facility to work with a variety of software systems
Must be self-motivated.
Excellent oral and written communication skills.
Demonstrated ability to communicate with respect, integrity, and kindness.
Proficient in Microsoft Office suite (Word, Excel, PowerPoint, Outlook).

Physical Requirements:

Sitting in a normal seated position for extended periods of time.
Reaching by extending hand(s) or arm(s) in any direction.
Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
Occasionally lifting, carrying objects weighing 10lbs to 30lbs

Budget Authority:

Responsible for management of GSA and student group budgets.
Amounts vary, but none is greater than $40,000.

Classified Title: Sr. Academic Program Coordinator
Working Title: Graduate Student Experience Coordinator
Role/Level/Range: ATO 40/E/03/OF
Starting Salary Range: $20.02 - $27.51/hr (commensurate with experience)
Employee group: Full Time
Schedule: Monday-Friday - 8:30am-5pm
Exempt Status: Non-Exempt
Location: School of Medicine Campus
Department name: SOM Admin Grad Aff General Admin
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

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About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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