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Program Coordinator

Johns Hopkins University

Details

Posted: 07-May-22

Location: Baltimore, Maryland

Salary: Open

Internal Number: 84956-en_US

The Office of Faculty Development (OFD) supports the professional development of faculty in the School of Medicine. The OFD hosts new faculty onboarding and orientation, provides knowledge and skill-building seminars and workshops, offers a junior faculty leadership program, connects interested faculty with writing accountability groups (WAGs), collaborates with departments and sections on mentorship and leadership programs, collaborates with The Academy to provide programming for late-career faculty and retirees, consults with and coaches faculty on career and life planning, and hosts a resource-intensive website to support faculty development. The OFD also hosts an international faculty affairs and development podcast and website, the Faculty Factory (www.facultyfactory.org). The office collaborates with the Office of Faculty on vital initiatives such as: strategic recruitment and retention practices for a diverse faculty; faculty promotions; faculty satisfaction and gender equity surveys; and faculty turnover via a comprehensive exit interview process. The OFD works closely with the Faculty Senate, the Office of Women in Science and Medicine, the Office of Faculty Information, and the Office of Diversity, Inclusion, and Health Equity.

http://www.hopkinsmedicine.org/fac_development/

General Summary/Purpose:

Fulfills a key role in the advancement of the mission and goals of the OFD by providing program support to the deans for Faculty Development and the affiliated OFD faculty members and consultants. The ideal candidate would be a highly motivated, organized and detail-oriented, professional team-player who enjoys serving others. The Office of Faculty Development is looking to recruit a candidate whose goals align with the office's vision to position itself as the global expert on faculty development resources. This individual will report to the Administrative Specialist for the Office of Faculty.

Specific Duties & Responsibilities:

The program coordinator serves as the face of the Office of Faculty Development, coordinating programs and providing programmatic assistance to the Deans. Responsible for coordinating communications, programs and providing programmatic assistance to the Deans. More specifically, this individual:

* Develops and executes a marketing plan around faculty development programming and evaluates engagement in communication. Responsible for writing and coordination of communications vehicles, including social media content.
Functions as principle writer and editor for printed materials for area, events, and activities.

* Tracks attendance at events to evaluate trends of engagement using MyLearning. Determines opportunities for digital programming growth.

Generates quarterly and annual reports using OFI and myLearning data to summarize demographics of faculty utilizing OFD sessions.

* Performs bi-weekly updating of the OFD website; for example, copying announcements of upcoming seminars and workshops to the site, deleting expired notices, and assuring that all information is current and active. Will require communication with other parties to assure that content is accurate.

* Prepares and/or edits regular correspondence and ad hoc reports and manuscripts based on the needs of the group (e.g., professional correspondence emails; brief one-page reports; comprehensive annual reports; governance and policy documents; scholarly manuscripts).

* Provides administrative support to the Faculty Senate by attending meetings and preparing minutes from notes and posts to Faculty Senate webpage. Follows-up on action items and/or provides support to those assigned action items as necessary.

* Manages yearly Faculty Senate elections.

* Produces executive-level slide presentations and posters. Will be responsible for turning oral and written communication text and information into professional slides and presentations.

* Collaborates with the Communications Specialist and Senior Associate Dean to produce numerous seminars, workshops, and social events.

* Collaborates with the Office of Faculty Information on their efforts to collect, maintain, analyze, and report faculty data via Qualtrics.

* Proficient in Zoom and able to produce and manage large meetings and webinars.

*Process invoices, reimbursements, purchase orders, and manage budget using SAP.

*Maintains membership data and mailing lists for faculty groups, including: Faculty Senate; the Junior Faculty Resource Advisory Council (JRAC); and the Faculty Affairs and Development Board (FADB). Supports the various working groups of the Faculty Senate, JRAC and FADB.

*Review office procedures for best practices.

*Manage the OFD One Drive.

*Experience with academic writing preferred.

* Experience with academic writing preferred.

Supervision: Reports to the Administrative Specialist for the Office of Faculty.

Supervises: none.

Minimum Qualifications (Mandatory):

Bachelor's Degree

Three (3) years' experience.
Must be extremely detail-oriented.
Requires proficiency with MS Office software, particularly Excel and PowerPoint.

Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

* JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *

Preferred Qualifications:

Bachelor's Degree desired, preferably in Communication, Marketing, Public Relations, Business, or related field.

Requires proficiency with MS Office software, particularly Excel and PowerPoint.

Special Knowledge, Skills, and Abilities:

Proficient in MS Word, Excel, PowerPoint, Outlook, Zoom, and Qualtrics.

Superior writing, proofreading, and oral communication skills.

Working knowledge of fax, copier, scanner, and other office machines required.

Must learn SAP, OneDrive, and other software/tools as required.

Professionalism and excellent interpersonal communication skills; must be people-oriented and a team player, providing daily frontline assistance to visitors internal and external to the University; excellent organizational and prioritizing skills; ability to multi-task; attention to detail and ability to work effectively with a multidisciplinary group; ability to handle heavy workload and high-paced environment with some short-notice deadlines; ability to work under supervision and independently. Final applicant for this position may be required to complete skills assessment appropriate to position description.

Machines and equipment used: Various software programs and tools indicated above (e.g., Qualtrics, Zoom, SAP, OneDrive, etc.). Personal computer, photocopier, fax, multi-line telephone system, scanner.

Classified Title: Program Coordinator
Working Title: Program Coordinator
Role/Level/Range: ATO 40/E/03/OF
Starting Salary Range: $41,638 - $57,221/ Commensurate with Experience
Employee group: Full Time
Schedule: M-F 8:30am - 5:00pm
Exempt Status: Non-Exempt
Location: 04-MD:School of Medicine Campus
Department name: 10003809-SOM Admin V Dean Fac Faculty Developmt
Personnel area: School of Medicine

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the Talent Acquisition Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

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About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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