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Clinical Business Operations Specialist

University of Maryland, Baltimore

Details

Posted: 05-Apr-22

Location: Baltimore, Maryland

Type: Full-time

Salary: Open

Internal Number: 198207

Clinical Business Operations Specialist - (220000IY)

The University of Maryland, Baltimore Center for Vaccine Development and Global Health (CVD) brings together more than four decades of innovative and life-saving research on vaccines and infectious diseases. http://www.medschool.umaryland.edu/cvd/ As an organized research center within the University of Maryland School of Medicine (UMSOM), CVD comprises a multi-disciplinary team of faculty and staff whose primary mission is to develop, evaluate, and implement vaccines and other interventions to reduce illness and mortality domestically and in less developed countries. We work to prevent and treat enteric and respiratory diseases, to reduce the threat of malaria and antimicrobial resistance, and to identify, understand and combat other tropic and emerging pathogens burdening low resource settings. Training is a critical component of our work to ensure the foundation for the next generation of scientists and researchers committed to our mission.

The CVD is seeking a Business Operations Specialist to join our administrative team.

Benefits Information:

UMB offers a generous benefits package, which includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.

UMB requires all faculty, staff, and students to be vaccinated against COVID-19. Exemptions for medical or religious reasons will be processed through Human Resources.

Primary Duties:

Optimize the day-to-day division, department, or school business operations of two (2) or more business operations: Finance, Human Resources and Payroll, Purchasing, Research Administration, and Facility Planning. Coordinate business operations and to put it into practice within unit. Analyze problems or issues of diverse scope and determine resolutions and interpret policies (e.g., fiscal management, HR, research administration in defined areas). Interpret procedures and policies to determine appropriate action in matters of significance.
Adhere, propose, interpret, implement and ensure standards of operation, policies, protocols, and procedures to ensure compliant, effective, and efficient operations of business functions.
Provide lifecycle (pre-award and post-award) research administration for sponsor related funds. Pre-award activities include assisting departmental faculty in the development, preparation, and submission of grant and contract proposals. Ensures all applications meet agency and university guidelines and published time tables and deadlines. Ensure proposals are entered and routed in a timely manner for further review. Post-award activities include detailed reconciliation of assigned project budgets, preparing budget reports, preparing adjustments and corrections in assigned project budgets for further review and approval in order to meet project goals and federal requirements.
Perform integrated revenue and expense analyses, projections, reports, and presentations. Identifies trends and developments and presents findings to senior management. Perform financial forecasting and reconciliation of internal accounts. Creates and analyzes monthly, quarterly, and annual reports and ensures financial information has been recorded accurately.
Facilitates department payroll activities such as analyzing commitment accounting data and effort logs, tracking payroll adjustments and cost sharing commitments, ensuring timely submission and approval, and tracking timesheets for compliance. Ensures department payroll reconciliation is accurate by performing audits and analysis.
Maintain purchasing records, serve as a reviewer/approver, and ensure cardholders maintain compliance with policies and procedures.
Administer HR to ensure optimum efficiency, interpretation, and compliance with appropriate federal, state, local, and USM, UMB, and school policies. Audits transactions to determine acceptance and formulate decisions pertaining to the resolution of related issues. Identify inaccuracies and errors and takes appropriate action to rectify. Investigate, research, apply, and communicate HR regulations, practices, policies, and programs and simple problem resolution support and escalates HR as needed. Collaborate with HR in analyzing trends and is responsible for monitoring, tracking, and ensuring compliance. Oversees the performance assessment compliance ensuring submission is timely processed.
Coordinate with Facilities Management to identify and provide the services and equipment needed to ensure the office space meets the needs of the department. Oversee equipment maintenance and supply inventory.
Provide guidance, training, and mentoring to less experience personnel in day-to-day business operations. Acquire and distribute new expertise and methods.
Performs other duties as assigned.

Qualifications

Education: Bachelor's degree in business administration, public administration, finance, marketing, accounting, human resources, or other related field.

Experience: Three (3) years of business related experience to position required, with at least one (1) year experience in at least two of the following: human resources, payroll, finance, facility, or research administration.

Supervisory Experience: N/A

Certification/Licensure: N/A

Other: Related experience may be substituted for experience.

Knowledge, Skills, and Abilities:

Knowledge of position requirements. Knowledge of all applicable requirements, regulations, and laws. Skill in effective use of applicable technology/systems. Ability to effectively communicate both verbal and written thoughts, ideas, and facts. Ability to work cooperatively with others and independently. Ability to demonstrate, understand, apply, and adhere to the UMB Core Values of Accountability, Civility, Collaboration, Diversity, Excellence, Leadership, and Knowledge.

Hiring Range: 60's to 70's (Commensurate with education and experience)

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy. For assistance related to employment, please contact the Staffing department at HRJobs@umaryland.edu.

If you anticipate needing a reasonable accommodation for a disability under the Americans With Disabilities Act (ADA), during any part of the employment process, please submit a UMB Job Applicant Accommodation Request. You may also contact HRDiversity@umaryland.edu. Please note that only inquiries concerning an ADA request for reasonable accommodation will be responded to from this email address.

Job

: Reg or CII Exempt Staff - E1448E

Employee Class : Exempt Regular

Full Time/Part Time: Full-Time

Shift

: Day Job

Financial Disclosure: No

Organization

: School of Medicine

Job Posting

: May 17, 2022

Unposting Date

: Jun 1, 2022, 3:59:00 AM

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About University of Maryland, Baltimore

The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.

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