Use this area to filter your search results. Each filter option allows for multiple selections.

Category
Type
Level
Education

Search Results: 190 Jobs

Save Agent

Administrative Coordinator

Johns Hopkins University

Baltimore, Maryland

Pharmacy Technician

WALGREENS

Baltimore, Maryland

NEW!

Director of Operations

University of Maryland, Baltimore

Baltimore, Maryland

NEW!

Nursing and Health Science Program Navigator

Anne Arundel Community College

Arnold, Maryland

NEW!

Cash Management Consultant

Johns Hopkins University

Baltimore, Maryland

NEW!

Assistant Director Constituent Engagement

Johns Hopkins University

Baltimore, Maryland

NEW!

Director, Center for Student Diversity

Towson University/Human Resources

Towson, Maryland

NEW!

Full-Time Teacher

St. Ignatius Loyola Academy

Baltimore, Maryland

NEW!

Day at the Market Assistant

Johns Hopkins University

Baltimore, Maryland

NEW!

Director of Living-Learning (Messina)

Loyola University Maryland

Baltimore, Maryland

NEW!

Auxiliary Services Business Office Operations Manager - (220000CK)

Towson University

Towson, Maryland

NEW!

Associate Director Contracts

Johns Hopkins University

Baltimore, Maryland

Sr. Research Program Coordinator

Johns Hopkins University

Baltimore, Maryland

Director of Graduate Admissions, Enrollment, and Communications

University of Maryland, Baltimore

Baltimore, Maryland

Assistant Director, Advancement Communications

Loyola University Maryland

Baltimore, Maryland

General Manager (M-6715)

Poline Search Partners

Annapolis, Maryland

Clinical Care Coordinator - Baltimore, MD

Optum

Baltimore, Maryland

Senior Assistant Director of Admissions

Towson University

Towson, Maryland

Senior Program Specialist or Program Manager

University of Maryland, Baltimore

Baltimore, Maryland

Senior Program Specialist

University of Maryland, Baltimore

Baltimore, Maryland

Coordinator of Ticketing & Group Sales

UMBC Athletics

Baltimore , Maryland

Sr. Administrative Manager

Johns Hopkins University

Baltimore, Maryland

Administrative Coordinator

Johns Hopkins University

Baltimore, Maryland

Academic Program Assistant

Johns Hopkins University

Baltimore, Maryland

Research Scientist

Johns Hopkins University

Baltimore, Maryland

Job Saved Save Job

Administrative Coordinator

Johns Hopkins University

Details

Posted: 16-Feb-22

Location: Baltimore, Maryland

Salary: Open

Internal Number: 78658-en_US

We are seeking an Administrative Coordinator who will provide high-level administrative, clerical, and project support to the Materials Characterization Processing (MCP) Core Facility in the Department of Materials Science and Engineering (DMSE), Whiting School of Engineering. This role must maintain confidentiality and professionalism at all times, comfortably taking initiative and exercising independent judgment to resolve issues. The position will report to the Director of the MCP, Director of Operations of the MCP, and the Administrative Manager of DMSE.

Specific Duties & Responsibilities:

Administrative (75%):

Provide high-level administrative support to the Director of the MCP, Director of Operations of the MCP, and users of the MCP.
First point of contact for MCP as individual is located at the front desk. Deals with inquiries independently.

Manage the calendar for the Director of the MCP. Understand the priorities and goals of the MCP to accurately manage conflict-free electronic calendars for multiple meetings and manage frequent requests.
Schedule meetings, make appropriate arrangements for all MCP related meetings, independently compile and prepare materials, confirm meeting details and assist with communication and other details as needed. May be asked to take minutes and dissimilate to the appropriate audience. Manage the use of the MCP conference room, computer lab room, and any other area related to the MCP. Also assists in scheduling room use outside of the MCP for the Director and Director of Operation and the staff. Orders meals and coordinates delivery for meetings as needed.
Organize MCP functions and meetings and provides complex administrative support for the entire group.
Provide wide range of administrative support to include: word processing, ordering supplies, meeting preparation, travel arrangements, filing, time sheet/attendance tracking, P.O. processing, and iLabs management.
Perform a variety of both complex and routine duties such as but not limited to the following: creating letters, spreadsheets, reports and may assist in development of presentations; maintaining and updating website, create and maintain flyers and signage. Assist with promotional and marketing materials for events and overall MCP activities.
Provide administrative support, as needed, for MCP programming and research faculty/staff searches; including interview schedule and travel arrangements.
Assist MCP users with basic iLabs questions and scheduling. Assist in billing questions and system updates.
Assist in Visiting Scholars/Scientists/Researchers request for courtesy appointments
Maintains and assists with electronic and physical records through scanning, filing, retrieval, retention, storage, compilation, coding, updating and destruction.
Receives and distributes all mail and packages. Responsible for mailing out mail/packages and receiving from central receiving/direct from FedEX/UPS/DHL/USPS/ or other carrier
Manages the distribution and return of MCP keys and/or Jcard access.
May assist with special projects including special events and committee involvement.
Provide screening of telephone calls, answering questions from faculty, students, and staff, , providing information and guidance to visitors.
Operate office equipment such as computer, photocopier/scanner, fax machine; and coordinate the servicing of equipment.
Assist with the coordination of office moves/renovations, repairs and maintenance. Point of contact for housekeeping and facilities requests and coordination.
Develop and maintain working relationships across the institution (University, DMSE and the Whiting School of Engineering) to facilitate the work of the Division.
Other duties as assigned.

Financial & Other (25%):

Assist with requests from DMSE Admin Manager and MCP Director of Operations involving researching, compiling data, bookkeeping and payroll assistance, and some data analysis may be required.
Working with the DMSE Admin Manager, assist with MCP budget process including reconciling discrepancies in financial statements, inputting and receiving financials.
Assist MCP users with basic iLabs questions and scheduling. Assist in billing questions and system updates.
Process MCP related bills/travel reimbursements.

Minimum Qualifications (Mandatory):

High School Diploma/GED.
Three years related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.*

* JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Preferred Qualifications:

Bachelor's Degree.
Five years related experience.

Special Knowledge, Skills & Abilities:

Knowledge of office administration, record keeping systems, effective scheduling and administrative support services and skills.
Experience working with various software applications such as Microsoft Office (Word, Excel, Power Point, and Outlook) is required.
Working knowledge of SAP related to reimbursements, online payments, and shopping cart, including tracking of payments through approval process and trouble-shooting when problems arise. Knowledge of JHU financial and administrative policies and procedures preferred.
Strong verbal and written communication skills; with the ability to communicate effectively with a broad cross-section of clients.
Must be collaborative with excellent interpersonal and customer service skills.
Ability to perform basic internet research.
Excellent organizational skills, analytical and problem-solving abilities, and attention to detail.
Ability to work for long periods of time without direction, prioritize own work and to work with flexibility on several tasks simultaneously in order to meet various concurrent deadlines.
Ability to take initiative and exercise independent judgment to resolve administrative problems.
Ability to work effectively with students and all levels of faculty, staff, and administration within the University as well as external contacts and visitors including alumni and industry partners.

Level Independent Decision Making:

Must be able to make strong administrative decisions during the absence of leadership.

Technical Qualifications or Specialized Certifications:

Be able to use Word, Excel, and Powerpoint.
Schedule appointments and meetings.

Physical Requirements:

Be able to lift reasonable sized boxes/packages as needed.

Classified Title: Administrative Coordinator
Role/Level/Range: ATO 37.5/02/OE
Starting Salary Range: $17.59 - $24.80/hr (commensurate with experience)
Employee group: Full Time
Schedule: M-F 8am -5pm
Exempt Status: Non-Exempt
Location: Homewood Campus
Department name: Materials Science & Engineering
Personnel area: Whiting School of Engineering

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
Note: Job Postings are updated daily and remain online until filled.

EEO is the Law
Learn more:
https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

Create a Job Alert for Similar Jobs

About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

Show less

Connections working at Johns Hopkins University

More Jobs from This Employer

https://careers.gbul.org/jobs/16308387/administrative-coordinator

Career Center

Loading...

Error