Sr. Administrative Coordinator in Baltimore, MD for Johns Hopkins University

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Sr. Administrative Coordinator

Johns Hopkins University

Details

Posted: 08-Jan-22

Location: Baltimore, Maryland

Salary: Open

Internal Number: 65678-en_US

The Center for Communication Programs is seeking a Senior Administrative Coordinator (Deputy Project Director) who will be responsible for a wide range of administrative duties. The Sr. Administrative Coordinator will be the primary resource for the Strategic Communication (StratCom) and the Research & Evaluation (R&E) Units on University and the Center's administrative policies and procedures. Essential Duties and Responsibilities include the following. Other duties may be assigned.

Specific Duties & Responsibilities:

Administrative Support to the StratCom Unit

Assist the StratCom team with administrative related issues.
Answer questions and find/share documentation about the University's and CCP's administrative policies and procedures.
Schedule and document StratCom-wide meetings (All-Staff Unit meetings and Management meetings)
Initiate hiring process (draft JDs, obtain approval, post to job sites, schedule interviews).
Manage, monitor, update the StratCom Team and Structure matrix.
Upload content (videos/presentations/documents) to the Center's intranet and help StratCom unit staff to upload their content.
Format documents and presentations for the management team.
Use purchasing card to purchase supplies and other small expenses for the StratCom team.

Administrative Support to the R&E Unit

Assist the R&E team with administrative related issues.
Answer questions and find/share documentation about the University's and CCP's administrative policies and procedures.
Schedule and document Unit-wide meetings, such as Team meetings, IDEAS Lab and Research in Action (RIA) meetings.
Initiate hiring process for both potential staff and students (draft JDs, obtain approval, post to job sites, schedule interviews).
Manage, monitor, update Publications database.
Upload R&E content to the Center's intranet including videos/presentations of IDEAS lab and RIA meetings.
Format documents and presentations for leadership/management.
Use purchasing card to purchase supplies and other small expenses for the R&E staff.

Minimum Qualifications (Mandatory):

High School Diploma/GED required.
Five years progressively responsible administrative/office/program experience, preferably in an NGO or academic environment.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
High level organizational skills with attention to details and ability to prioritize multiple responsibilities.
Ability to work independently as well as part of a team.

Preferred Qualifications:

Bachelor's Degree preferred.
Experience working on international projects.

Special Knowledge, Skills & Abilities:

Advanced computer skills to include MS Office applications, as well as experience with software/platforms such as OneDrive, Dropbox, Adobe Acrobat, CONCUR, Airtable, Zoom.
Knowledge of administrative processes and approaches.
Ability to develop routines to manage workloads and organize work efficiently.
Readiness to interact with a variety of people and assume diverse duties and tasks.
Desire to work closely with others as part of a dynamic and dedicated team.

JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

Classified Title: Deputy Project Director
Working Title: Sr. Administrative Coordinator
Role/Level/Range: ATO 40/E/03/OF
Starting Salary Range: $20.02 - $27.51/hr (commensurate with experience)
Employee group: Full Time
Schedule: M-F, 8:30 am - 5:00 pm
Exempt Status: Exempt
Location: JH at 111 Market Place
Department name: Ctr for Communication Programs CCP
Personnel area: School of Public Health

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

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About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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