Convocation Project Manager in Baltimore, MD for Johns Hopkins University

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Convocation Project Manager

Johns Hopkins University

Details

Posted: 10-Dec-21

Location: Baltimore, Maryland

Salary: Open

Internal Number: 72757-en_US

As the #1 school of public health in the country and the oldest independent, degree-granting school of public health in the world, the Bloomberg School of Public Health offers unparalleled opportunities for mission-driven creative work at the highest levels.

We are seeking a Convocation Project Manager who is responsible for the successful launch and completion of the school's 2022 convocation ceremony, to be held on Saturday, May 21st. This position will reside in the Office of External Affairs and be responsible for creating and assigning a step-by-step schedule and coordinating efforts.

Under the direction of the Senior Administrator, the Convocation Project Manager will work closely with school leaders, faculty, and staff as well as colleagues in university events. The position may also work with external groups including consultants and vendors. This full-time position will last seven months (December 2021 – June 2022).

Specific Duties & Responsibilities:

Create, plan, and direct a timeline for convocation and ensure all details are carried out according to schedule
Monitor for accuracy, charges being applied to the JHSPH budget from the University's central Commencement Management that's overseeing the graduation ceremonies for the Divisions
Create RFPs to ensure the most competitive contracts with all vendors
Chair the Grad Group commencement committee
Implement and manage emergency event procedures

Recruit, assign, train and manage staff volunteers which entail conducting training sessions (if needed) and creating instructions and volunteer assignment documents
Arrange and contract transportation for faculty and guests (if needed)
Ensure scripts and detailed instructions for use by the dean and other principles, including marshals have been created
Plan and schedule rehearsal for principles
Coordinate ceremony procession and recessional with volunteer coordinators

Work effectively with internal teams, both at the School and University, such as security, parking, custodial services, communications and marketing, alumni relations, and student affairs/registrar
Meet with university events team to communicate plans and coordinate with the event production company
Initiate and lead an internal kick-off meeting to bring all responsible parties together
Lead and conduct periodic project review meetings for work progress and deadline status checks
Publish and distribute periodic project status reports to ensure the various groups are advised of schedules and progress

Circulate follow-up documents that outline roles and responsibilities, follow up with team leads to ensure tasks are on track.
Trouble shoot during convocation ceremony, when needed, to ensure event runs smoothly

Minimum Qualifications (Mandatory):

Bachelor's Degree required
Three years related work experience required

* Applicants who do not meet the posted requirements but are completing their final academic semester/quarter will be considered eligible for employment and may be asked to provide additional information confirming their academic completion date.

Special Knowledge, Skills & Abilities:

This position requires a highly organized individual with excellent written and oral communication skills, intense attention to detail, the ability to manage multiple tasks simultaneously, is deadline driven, and can set priorities for self and others
Familiarity with and the ability to maintain work within a project management/tracking system is required
The successful candidate for this position will meet with colleagues across the school and university and must be able to move around the campuses
This position requires a professional manner, the ability to effectively function in an extremely fast-paced environment

Physical Requirements:

All applicants are expected to uphold the university's core values which includes diversity and inclusion
In the Office of External Affairs, all staff treat people with dignity and respect by being fair and consistent
We demonstrate an open-minded approach to understanding people regardless of their race, gender, age, national origin, religion, ethnicity, disability status or other characteristics
We show respect for the beliefs and traditions of others; encourage and promote practices that support cultural diversity; and discourage behaviors or practices that may be perceived as unfair, biased, or critical toward people with certain backgrounds

Classified Title: Project Manager External Affairs
Working Title: Convocation Project Manager
Role/Level/Range: ATP/03/PC
Starting Salary Range: $51,210 - $70,480 annually (commensurate with experience)
Employee group: Limited
Schedule: Monday-Friday 8:30 a.m. - 5:00 p.m.
Exempt Status: Exempt
Location: School of Public Health
Department name: External Affairs
Personnel area: School of Public Health

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply, depending on campus. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

Equal Opportunity Employer
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https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

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About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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