Academic Program Administrator in Baltimore, MD for Johns Hopkins University

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Academic Program Administrator

Johns Hopkins University

Details

Posted: 07-Oct-21

Location: Baltimore, Maryland

Salary: Open

Internal Number: 67298-en_US

The Department of Academic Affairs is seeking an Academic Program Administrator who oversees all aspects of day-to-day administration of the School of Nursing (SON) DNP Executive, DNP/MBA, DNP/MPH programs. This role requires strong organizational, analytical, event planning, and management skills, including data analysis, project management, coordination of task forces/other groups, and implementation/evaluation skills. This position is part of the Academic Affairs team and reports directly to the Academic Program Manager.

Specific Duties & Responsibilities:

Major Responsibilities:

Develop and implement processes, procedures, policies, and systems. May include course scheduling system, student databases, student worker tracker mechanisms. Maintain other program and student data bases.
Work closely with Faculty Program Director and Associate Director in establishing program course schedules, brochures, catalogs, requiring planning, coordination, knowledge and understanding of the academic program.
Assist faculty and staff who come to the department, both in person and virtually, and assess their needs and triage them to the right person if they are not the person who can address the faculty member or student's needs.
Work closely with counterparts in SON and University wide departments.
Follows FERPA regulations in maintaining confidential student information.
Manage program pages on School of Nursing website.
- Determine and set priorities for Programs website content.
- Create strategic direction for both internal and external websites in collaboration with Marketing and Communications.
Collaborate with Program leadership to coordinate outreach strategy and program recruitment.
Expand and develop the program in conjunction with the Program leadership
Administer the graduate program with limited supervision from the Program leadership.
Prepare programmatic handbooks, presentations, letters, and reports.
Manage logistics associated with events including but not limited to venue selection, catering, audio-visual, invitation designs, and budget development, as well as overseeing travel arrangements for faculty and guest lecturers.
Represent the program in administrative matters. May include issues pertaining to space, facilities, technology, student information system, classroom support, etc.
In collaboration with Committee Chairs and Program leadership; create and track meeting agendas and minutes, including follow-up of action items.
Monitor and assist admissions processes, progressions, and graduation committees, including preparation of agendas, drafting minutes, and scheduling these meetings.
Maintains a current database of all students and graduates of the program including for graduates, degree earned, job title, name of agency, job location (city & state).
Responsible for Program Communication and Coordination Committee for their particular Program
- Program Administrators are both members and facilitators of these committees
- Keeping the Academic Program Manager informed of meeting developments.
- Developing the Agenda in conjunction with the Program Director.
- Recording meeting notes and follow up on information that should be shared with members as well as non-member areas and any action items from the meeting.
- Maintain the membership list.
Exercise independent judgment and apply knowledge of administrative and academic operating policies to support student success.
Provide excellent customer service to students by relating program information and resources.
Assist students with administrative tasks and issues, like fulfilling school-wide requirements.
Manage applicable aspects of accreditation for the graduate programs.
In collaboration with Program Director and Program leadership manage annual program budgets.
- Contributes to the planning and establishing and overseeing of the program budgets and expenditures. Contributes to program budget development and projections.
Responsible for regulatory compliance with state board and other related agencies' requirements.
Develops various program reports (budget and non-budget) to analyze and interpret to explore solutions and innovative changes for the program.
Understanding and partnering in the University's commitment to diversity, equity, and inclusion and ensuring these values are maintained throughout all aspects of the programs and in day to day interactions.
May be appointed, selected or volunteer to work as a member of university-wide specified workgroups, and/or SON special workgroups to complete and report specified tasks and outcomes.
Other duties as assigned.

Role Specific Responsibilities:

Communicate all necessary information to all key stakeholders in a timely manner: students, faculty, SON, program and university leadership, and other departments by using the most effective technological communication tools.

Negotiate hotel and vendor agreements / contracts for submission and approval of the Purchasing Department.
Student tracking mechanisms (i.e, teaching assistant assignments, DNP student funding, graduate assistantships).
Coordinate DNP Calendar of Events; schedule events and communicate important deadlines.
Collaborate closely with registrar's office on course registrations, leave of absence etc.
Coordinate student yearly awards (i.e., graduation, Fralic, Jonas etc.)
Collaborate with the leadership at the respective schools (JH Carey Business School and the Bloomberg School of Public Health) to create a seamless student experience and meet all procedural and academic requirements of both schools.
Provide cross coverage for other Academic Program Administrators.
Responsible for coordinating and managing the DNP programs use of audit and other types of software and participating in university wide software group (SSCI).

Minimum Qualifications (Mandatory):

Bachelor's Degree.
3 years progressively responsible experience in program administration in an academic environment.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.

Special Knowledge, Skills & Abilities:

Excellent interpersonal, oral, and written communication skills.
Excellent computer skills (internet and software applications; word processing, spreadsheets, presentations, grant preparation).
Experience with database management.
Knowledge of APA format.

JHU Equivalency Formula:  30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience.  Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.

* This position has the flexibility to allow work from home two days a week **

Classified Title: Academic Program Administrator
Role/Level/Range: ACRP/03/MC
Starting Salary Range: $45,650 - $62,850 annually (commensurate with experience)
Employee group: Full Time
Schedule: Monday - Friday hours 8:30 - 5:00
Exempt Status: Exempt
Location: School of Nursing
Department name: Office of Academic Affairs
Personnel area: School of Nursing

The successful candidate(s) for this position will be subject to a pre-employment background check.

If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at jhurecruitment@jhu.edu. For TTY users, call via Maryland Relay or dial 711.

Johns Hopkins has mandated COVID-19 and influenza vaccines, as applicable. Exceptions to the COVID and flu vaccine requirements may be provided to individuals for religious beliefs or medical reasons or because the individual is pregnant or attempting to become pregnant. Requests for an exception must be submitted to the JHU vaccination registry. For additional information, applicants for SOM positions should visit https://www.hopkinsmedicine.org/coronavirus/covid-19-vaccine/ and all other JHU applicants should visit https://covidinfo.jhu.edu/health-safety/covid-vaccination-information/.

The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.

The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.

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https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

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About Johns Hopkins University

Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.

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