The HR Specialist is responsible for day-to-day human resources support within the School of Education. This role will provide complex administrative support to the Human Resources, Payroll and the School. The HR Specialist independently manages projects, develop and maintain positive working relationships internally and externally to the department, the University, and with all those they personally encounter including University representatives, faculty, staff, and students.
This position is responsible for a wide range of human resources support and consulting services to department managers, supervisors, faculty and staff covering the following areas: onboarding experience for new faculty and staff including emails and training compliance, supporting new hire orientation (HR topics), new manager orientation (HR topics), training on HR systems, processes and policies. This role will also focus on special projects related to HR which include: supporting DEI efforts, staff engagement and talent development, maintaining the internal training and development calendar including; advertising, tracking attendance and post-training evaluations, other staff engagement events and presenting HR content during trainings, meetings and presentations.
Note: This position is not eligible for visa sponsorship.
Specific duties & responsibilities:
HR Project Management (65%) • In collaboration with the HR Manager, leads Diversity and Inclusion efforts including administrative tasks. • Facilitates staff engagement and talent development efforts: maintain the internal training and development calendar including; advertising, tracking attendance and post-training evaluations, other staff engagement events and presenting HR content during trainings, meetings and presentations. • Leads the development and implementation of employee programs to ensure employee awareness, understanding and participation in programs related to increasing engagement • Plans and oversees employee recognition programs • Manages the project to transfer hard copy files to electronic systems and organizes and maintains electronic files (on an on-going basis). • Manages HR department’s Inside Education webpage and work collaboratively with the Marketing and Communications team to ensure that online materials are up-to-date. • Supports faculty search committees’ requests for compliance reporting and data within Interfolio. • Locates and compiles data for preparation of periodic ad hoc reports using SAP, Success Factors, Interfolio. Familiarity with data analysis. Format reports, graphs, tables, records and other sources of information; assemble and categorized data for written computation and calculations. • Participates in departmental audits and assists with preparing audit documentation. • Perform other duties as required.
HR Admin Support (15%) • Ensures smooth management of the day to-day administrative operations of the Human Resources and is expected to act as an information resource and help with faculty, administration and staff as well as contacts from outside the division while enforcing HR policies and practices. • Coordinates complex meetings, prepare and distribute meeting materials and agendas as needed. • Applies strong writing skills to draft, proofread, and edit a variety of written materials such as HR letters, other correspondence, and presentations. • Provides complex administrative support to the HR Manager including report preparation, proofing and editing. • Monitors, maintain and order office supplies as needed. • Performs other duties as required.
Payroll, HRIS and Financial Systems (using SAP) (15%) • Cross-trains on basic SAP /Employee Actions to assist in HR transactions as needed (during high-volume seasons). • Uses SAP to process ISR types for recruitment, to change and create new positions, terminations, revise position attributes, process over payments, overtime, approved leave and verify data. • Runs reports in SAP and other payroll management systems to verify payroll transactions • Performs other duties as required.
School-wide Events (5%) • Arranges special HR related events, meetings, trainings, etc (in-person and virtual) and support school-wide events as needed. • Responsible for staffing various HR projects and meetings: ensuring event/meeting logistics, confirming attendance, taking minutes, noting milestones for the project and disseminating to participants. • Plans, coordinates and/or supports routine and special events, activities, meetings, seminars, presentations and help host visitors; this includes but is not limited to: reserving rooms/Zoom rooms or venues, setting up, tearing down and cleaning rooms, ordering or purchasing and setting up food and supplies, and audiovisual set-up or coordination; schedule meetings for various individuals or groups of staff by finding dates, times and meeting space and communicate appropriately. • Performs other duties as required.
Minimum qualifications (mandatory): • High School Diploma/GED. • Three years related experience. • Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Preferred qualifications: • Bachelor’s Degree. • Three to five years of progressively responsible Human Resources experience with a focus on employee relations, employee engagement, recruitment, training and development.
Level of Independent Decision Making: Works with a high degree of independence to carry out day-to-day responsibilities. Makes decisions regarding assigned projects and consults with HR Manager on intermediate to more complex matters.
Special knowledge, skills, and abilities: • Exercises independent judgment, maintains high-level of confidentiality, demonstrates initiative and, multi-tasks, and manages many competing priorities. • Demonstrates highly developed oral and written communication and interpersonal skills, pleasant demeanor and professional attitude. • Works independently and able to prioritize workloads as needed to meet competing deadlines in a fast paced often stressful environment. • Demonstrates the ability to represent the department and SOE effectively and professionally. • Demonstrates flexibility and re-establish priorities and work plan to compensate for unanticipated changes in work volume to adequately meet departmental needs as deemed necessary. • Demonstrates the ability to relate well and work with all levels of staff. • Demonstrates the ability to manage multiple projects simultaneously to meet deadlines. • Must be organized and able to appropriately prioritize responsibilities in a fast-paced environment. • Knowledge of SAP or ability to quickly learn. • Entry-level project management experience. • Knowledge of MSOffice Suite, including creating spreadsheets with embedded formulas. • High degree of comfort working with large databases. • Working knowledge of federal, state and local laws and regulations in human resources • Strong data entry skills • Must be detail oriented and have strong organizational skills • Strong oral and written communication skills, with the ability to clearly and concisely write emails and letters that employ good business s form and grammar. • Ability to meet deadlines • Ability to manage competing priorities s and to respond quickly and positively to changing priorities. • Strong interpersonal skills, including the ability to work with a diverse population
Classified Title: HR Coordinator Working Title: Human Resources Specialist - Operations Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.42 to $23.95 per hour Employee group: Full Time Schedule: 37.5/ Monday - Friday Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 60000008-Human Resources Personnel area: School of Education
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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