General Summary: This position is responsible for supporting the efforts of the Student Leadership and Involvement Office, primarily in the areas of student organization advising. The Assistant Director for Student Organizations is part of a professional staff team in the Student Leadership and Involvement Office, a unit within the Department of Student Life. The Student Leadership and Involvement Office provides programs, services, and advising to enhance the campus life experience for students and others in the University community.
The Assistant Director for Student Organizations is responsible for providing strategic leadership for the student organization program in addition to advising student organizations and committees, coordinating the student engagement platform, Hopkins Groups, and serving as a conduit for the facilitation of student involvement on campus. The Assistant Director establishes and maintains cooperative and collaborative working relationships with students, staff, faculty members, and community members. This position reports to the Associate Director of Student Leadership and Involvement.
Evening and weekend hours are to be expected during peak seasons. The Assistant Director must plan to live within 15-20 minutes driving distance of campus and will be included in Dean of Student Life on-call rotation as a secondary responder.
Essential Job Functions: Strategic Initiatives and Assessment (25%)
Create and communicate a compelling and unifying vision for undergraduate and graduate student organizations that builds community and generates excitement, enthusiasm, and engagement.
Conduct comprehensive assessments of programs and services to ascertain achievement of learning outcomes as set by the Student Leadership and Involvement and Category Coordinator teams.
Assess campus community interests, needs, and resources, as well as national trends in student organization programs.
Participate in the evaluation and development of student programs and policies related to student organizations and recommend changes as necessary based on the needs, interests and national trends.
Oversee the construction, implementation, and maintenance of the student engagement platform and student organization engagement database, also known as Hopkins Groups.
Supervision and Advising (25%)
Assist in the recruitment, training, supervision, and evaluation of two to four student organization interns who coordinate the planning and implementation of student organization events and support of the student engagement platform, Hopkins Groups.
Assist in the recruitment, selection, training, supervision, and evaluation of one graduate assistant who aids in managing the student engagement platform, communicating with the student organization community, and manages relevant projects.
Serve as an advisor and liaison to a wide array of student clubs and organizations and advise individual students and student groups in event planning and management with regard to university policy and event risk management.
Maintain regular contact with student leaders to develop responsible decision-making, assess student interests, respond to student needs and anticipate student programming/leadership issues.
Collect information about available programs and resources and advise student groups about which programs may best suit their interests/needs.
Advise and meet weekly with one Student Government Association Class Council each year.
Advise and meet weekly with the Student Government Association’s Student Organization Committee.
Monitor student organization compliance with all university and SLI policies and procedures.
Monitor student organization program budgets and work with the Student Leadership and Involvement Budget Specialist to help groups manage finances.
Assist student leaders and their organization in the resolution of conflicts as they arise.
Meet regularly with student organization leaders; attend a variety of organization meetings and events as possible.
Conduct assessment on advising and develop a plan for supporting student organizations through content advisement.
Program Development and Implementation (20%)
Direct the implementation of a comprehensive, multi-day Student Involvement Week program, which takes place during the spring semester.
Design and implement an involvement guide to help students plan their engagement during their time at JHU.
Assist with the Leadership Weekend planning committee.
Coordinate and implement the annual Student Involvement Fair encompassing over 400 student organizations.
Develop a series of informative workshops for prospective student organizations seeking university recognition.
Work with the Associate Director of Leadership Development to plan and implement a series of workshops that will provide resources and training to student organization leadership.
Collaboration and Relationship Building (15%)
Chair the Category Coordinator Team.
Work collaboratively with staff in Student Life, Academic & Student Services, Athletics & Recreation, and other departments, to design and implement a successful student organization management system.
Communications, Web Technology, and Marketing (10%)
Develop and implement a communication plan to serve new students, which includes both web and hard copy publications such as newsletters, brochures, website, etc.
Collaborate with university partners to maintain, enhance, and update Hopkins Groups, the SLI website, and other forms of communications/marketing.
Other Duties as Assigned (5%)
Serve on committees as assigned.
Represent the office for open houses, orientations, etc.
Bachelor’s degree required.
Master’s degree in Higher Education, Student Personnel, or related field preferred.
Minimum of three or more years of progressively responsible experience in student affairs.
Direct involvement and/or working experience with student organizations in a college setting is preferred.
Special Knowledge, Skills & Abilities:
Demonstrate knowledge of the educational role and philosophy of experiential learning and possess an understanding of student development and leadership theory and practices.
The Assistant Director must demonstrate a strong commitment to equity, diversity, and inclusion.
Well-developed written, verbal and interpersonal communication skills.
Demonstrate the ability to relate to students, faculty, staff, and the public.
Ability to work in a fast-paced, student-oriented environment.
Demonstrate analytical and critical thinking skills.
Demonstrate leadership and collaborative skills.
Ability to develop and implement short and long-range plans to meet program needs.
Computer skills in Microsoft Office, Excel, Access, Word, and PowerPoint.
Proficiency in Collegiate Link, Org Sync, and/or other common student organization management platforms
Knowledge of Web authoring, desktop publishing, and Outlook are a plus.
Classified Title: Student Services Administrator Working Title: Assistant Director, Student Organizations Role/Level/Range: ACRP/03/MC Starting Salary Range: Commensurate with experience Employee group: Full Time Schedule: M-F 8:30 - 5:00 PM Exempt Status: Exempt Location: 01-MD:Homewood Campus Department name: 10001414-Student Leadership & Involvement Personnel area: Homewood Student Affairs
The successful candidate(s) for this position will be subject to a pre-employment background check.
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The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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