Purpose of Position: The Center for Educational Outreach (CEO) is a team of scientists, engineers and educators dedicated to inspiring and preparing elementary, middle and high school students for exciting science, technology, engineering and math (STEM) college majors and meaningful, high-paying STEM careers.
The Event and Outreach Coordinator (37.5 hours/week) will report to the CEO STEM Outreach Advisor in the Whiting School of Engineering. The Event and Outreach Coordinator will provide support for the Charm City Science League (CCSL) student group as they mentor middle and high school Maryland Science Olympiad (MSO) teams in Baltimore in coordination with the CEO Baltimore Programs STEM Outreach Advisor and the Center for Social Concern (CSC). Support of student groups may require working occasional evenings (6 pm – 9 pm) as well. The Event and Outreach Coordinator will be responsible for event planning, volunteer management, and logistical support for and successful delivery of the annual Hopkins Robotics Cup in partnership with Baltimore City Public Schools (City Schools) and the support of the Baltimore Programs team, the MSO state championship in partnership with MSO and the Mathcounts state championship in partnership with Mathcounts. As requested, the Event and Outreach Coordinator may assist with implementation, volunteer management, communications and marketing, logistical support, external/partner compliance of and data collection for other Baltimore Programs and other duties as assigned. The hours of this position during the school year will be determined by event dates and the CCSL mentoring schedule which usually are school days between 2 pm and 6 pm as well as weekends (occasional Saturday events and weekly Sunday evening meetings).
Note: This position is not eligible for visa sponsorship.
Essential Duties & Responsibilities Logistical Support & Technical Assistance
Provide administrative and logistical support to student group programming, focusing on, but not limited to, the Charm City Science League (CCSL) in coordination with the CEO STEM Outreach Advisor and the CSC. CCSL provides weekly mentoring to Baltimore City Maryland Science Olympiad teams. Duties include:
Assist with mentor training and placement to ensure coverage for new coaches
Support the STEM Outreach Advisor to ensure all mentors have completed the CSC requirements, any volunteer registration needed, child safety training and background check/fingerprinting process
Ensure that student group updates and manages GivePulse so that data can be shared with CEO for impact reporting
Support with procurement and inventory management
Support with mentoring session and tournament logistics
Plan observations of all mentor placement sites to make improvements to mentor model
Evaluate programs through distribution, compilation and analysis of program surveys for teacher/coaches
Support with communication and relationships with community partners, as needed, to share updates regarding the program
Address any concerns and receive feedback regarding the program
Assist in planning & implementing events
Update/revise protocols and training materials (both physical and electronic) to accurately document the training process
Assist Barclay Program Manager and OST Program Manager with Summer programming implementation (YES and Barclay Summer STEM Academy), logistical support, external/partner compliance, hiring, recruiting students, if needed, MOU and funder compliance
Provide supports for Middle School Explore series, as needed
Provide support for Family Engineering Day series for families, as requested
Event Planning & Volunteer Management
Responsible for event planning for the annual Hopkins Robotics Cup with support from STEM Outreach Advisor, and the City Schools Enrichment Specialist including the recruitment and management of over 100 volunteers for the event using GivePulse (includes weekend hours)
Provide logistical support for annual Mathcounts event (Saturday of spring break) (includes weekend hours)
Provide logistical support for MSO state championship (includes weekend hours)
Work with Baltimore Programs Director and partners to plan and execute SABES STEM Showcase each spring (evening hours)
Provide logistical support for SABES OST professional development sessions and training (possible evening and weekend hours)
Supervise student workers, as needed, and Barclay summer STEM academy staff
Reporting and Communications
Collect attendance of PK-12 students, parents/families, JHU faculty and students and other volunteers for all OST programs and events supported. Enter data into GivePulse and provide reports to Director for CEO after each event or program, but not less than 3 times a year
Compile evaluation results for specific programs and events, as needed
Update CEO websites to keep up to date about upcoming events and highlight news from recent events
Contribute to the CEO newsletter for MD teachers
Contribute to CEO social media accounts weekly
Education, Experience, Licensure, Certification:
High School Diploma/GED.
Three years related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Bachelor’s degree preferred, in STEM or education or related major, a plus
Three years progressively responsible experience in program coordination and/or event planning strongly preferred.
1-3 years of education, youth development, educational outreach and/or mentoring experience PK-12 preferred
Knowledge and Skill:
Knowledge of Baltimore City and Baltimore City Public Schools (City Schools)
Experience relating to students, parents/families and teachers of similar demographics to Baltimore City
Strong problem-solving skills
Strong communication (written and oral), organizational, customer service and interpersonal skills
Time management skills, attention to detail and follow through
Proficient with the Microsoft Office 365 Suite, particularly Outlook, Word, Excel, PowerPoint
Proficient with online team collaboration platforms (OneDrive, Teams, SharePoint, OneNote, Google Docs, Google Sheets, Google Forms and Slack)
Proficient with operating virtual meetings (Zoom, Blackboard, Google Classroom, etc.)
Knowledge of Science Olympiad, preferred
Knowledge of VEX Robotics, preferred
Experience developing and delivering training, preferred
Experience with Word Press, preferred
Knowledge of GivePulse or other volunteer management system, preferred
Fluency in Spanish, desired
Internal and External Contacts:
Internal: Baltimore Programs Director, STEM Outreach Advisor, Barclay Program Manager, OST Program Manager, Budget Specialist, and other Center for Educational Outreach Staff, Whiting School of Engineering (WSE) Development Office, WSE Human Resources, Center for Social Concern (CSC), CCSL, WSE Marketing/Communications, WSE and science/math faculty, staff and students; facilities, security, risk office, athletics department, registrar’s office, scheduling and event services
External: Baltimore City Public Schools, Maryland Science Olympiad, Mathcounts, Barclay staff, students, and partners, Child First Authority, Applied Physics Laboratory STEM program office, Maryland Out of School Time (MOST) Network
Vision, Mission and Strategy of Center for Educational Outreach Our mission is to engage JHU faculty and students to inspire and prepare PK-12 students, particularly those underrepresented in STEM fields, for further STEM education and careers. Our strategy is to offer STEM educational outreach to Baltimore City Public School students and to expand Engineering Innovation to reach more high school students in the U.S. The Center for Social Concern offers JHU undergraduate students the opportunity to connect and become more involved with organizations in our Baltimore community.
Classified Title: Administrative Coordinator Working Title: Event and Outreach Program Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.42 - $23.95 per hour Employee group: Full Time Schedule: M-F 8:30am - 5:00pm Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 10001500-Center for Educational Outreach Personnel area: Whiting School of Engineering
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.