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Events Coordinator
University of Maryland, Baltimore
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Events Coordinator

University of Maryland, Baltimore

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Details
Posted:
July 30, 2020
Location:
Baltimore, Maryland
Salary:
Open
Type:
Full-time
Events Coordinator - (200000LR)
The University of Maryland, Baltimore (UMB), School of Medicine - Department of Psychiatry - Training Center has an exciting opportunity for two (2) Events Coordinators to work under general supervision providing administrative, secretarial and clerical support. The positions involve coordination and management of conference/training planning activities. The incumbents should demonstrate the ability to exercise leadership, independence and creativity that requires independent judgment and action with considerable responsibility. Incumbents are expected to work in a team environment as valued members of office staff. Some local travel is involved.

This Exempt, Regular position offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.

These positions report to Catonsville, MD.


Essential Functions:
  • Assist in coordinating and facilitating virtual and in-person conference/training events. Coordination of the conference/training events may include hosting virtual Webex webinars; securing venue sites, securing catering services, negotiating and securing overnight lodging agreements, securing and scheduling of IT services and equipment rental, and scheduling of all conference presenters.
  • Maintain large databases of attendees for Training Center-sponsored conference/training events; generate mass email mailings to those behavioral health stakeholders in the databases, as training events are scheduled.
  • Track and maintain registration information, via the online registration process, for the various training events sponsored by the Training Center.
  • Assist in creating/designing invitation letters, registration forms, agendas and evaluation forms for training events. Compile and generate reports from conference evaluations.
  • Provide virtual and/or on-site support at the registration check-in for training events; and assist in providing logistical support to ensure that training events proceed seamlessly and successfully.
  • Assist in receiving and processing training fee payments received; and providing reports regarding funds received.
  • Maintain complete and accurate files of all training events which award CEUs, in order to maintain compliance with the Maryland Department of Health Boards of Social Work Examiners, Psychologists, and Counselors and Therapists under which the Training Center is authorized to award CEUs.
  • Receive and screens telephone calls. Independently handle procedural and substantive matters or refer callers to others as appropriate.
Qualifications
Education: Bachelor's degree in Communications, Marketing or Business or related field.
Experience: Two (2) years of experience in event or meeting management, public or client relations.
Other: May consider a combination of directly related experience and education.

Knowledge, Skills, and Abilities:
Position requires attention to detail and ability to work independently, as well as strong communication, organizational, problem solving and interpersonal skills. Candidate must be able to manage multiple priorities and projects and will possess skills in composing a variety of correspondence, in hosting virtual webinar trainings, managing filing systems, and in gathering and summarizing information. Preferred candidate will have knowledge and experience with Cisco Webex Meeting & Training, Zoom Meeting/webinar, EventRebels (event planning software), Microsoft Office Access, Word, Publisher and Excel, and must be skilled in use of E-mail and Internet.


The Hiring Range for this position is low to high $40,000s, commensurate with education and experience.


If accommodations are needed for a disability, please contact Human Resource Services at 410-706-2606, Monday - Friday, 8:30am - 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.

UMB is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law or policy.
Job: Reg or CII Exempt Staff - E2921C
Employee Class : Exempt Regular
Full Time/Part Time: Full-Time
Shift: Day Job
Financial Disclosure: No
Organization: School of Medicine - Psychiatry
Job Posting: Jul 28, 2020
Unposting Date: Aug 19, 2020, 3:59:00 AM

Internal Number: 153621
About University of Maryland, Baltimore
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.
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