This position will support grant-funded activities within the ICTR via project management. Activities will include participating with design, oversight, and implementation of meetings, events and projects; tracking projects to ensure compliance; writing reports and summarizing data; and other support activities for large projects related to an NCATS Grant. The successful applicant will have the expertise to understand grant projects as written and ensure they are on track, goals are being met and support is provided to meet those goals. The position will coordinate the development, planning, implementation and evaluation of projects. The employee will serve as a liaison to foster positive relationships with other grant sites and Johns Hopkins affiliate sites. In addition, the position will communicate and collaborate with ICTR Navigators to ensure PIs get the support needed during the research implementation processes.
Coordination of various projects within the ICTR
Support to the Translational Research Communities (TRC): The goal of the TRC is to bring people and resources together. The TRCs are in the areas of: 1) Drugs/Biologics/Vaccines/Devices; 2) Biomarkers and Diagnostic Testing; 3) Behavioral, Social, and Systems Sciences. These three communities of researchers strive to improve the quality, innovation, and impact of translational products created by JHU research teams. This is accomplished by creating forums where researchers may obtain emerging knowledge in their field, and by identifying substantial barriers and possible new approaches to address these issues. The support offered to each TRC will vary based on the mission of the community but will include a variety of activities including writing and reviewing correspondence, tracking metrics, writing minutes, planning events, ensuring goals are defined and achieved, and fostering positive relationships among a variety of participants.
Support of the ICTR Pilot Program and other Grant Projects: The ICTR offers grants to researchers throughout Johns Hopkins. This position will support the ICTR internal grant submission process by writing grant announcements, tracking submissions to ICTR, implementing and following deadlines, summarizing grant and related information submitted to the ICTR and ensuring that ICTR-awarded grant projects are on track as outlined in the project.
Manage all aspects of the ICTR award application review process, including reviewing applications for compliance with content, budgetary, feasibility, appropriateness of resources requested, and other submission guidelines.
Work closely with ICTR Navigators to ensure proper research processes and procedures are being followed.
Write and review correspondences, reports, minutes, articles and web content is central to this position, so excellent communication skills and attention to detail are essential.
This person must also have the willingness and ability to learn the purpose, processes and procedures of complex programs and workflows, as he or she must attain a basic understanding of all ICTR programs, services and resources.
Under the guidance of the Research Navigator and/or other appropriate senior staff assist Investigators with writing clinical protocols, and in defining plans required to accomplish study goals.
As appropriate, will introduce the investigator to other resources or individuals within JHU who can assist with any question that cannot be addressed by the study team and if necessary, will function as a liaison to help facilitate the interactions.
Coordinate, and implement all aspects of event planning including but not limited to timeline of event logistics, guest list management, web based event registration, invitations, reserve conference rooms or lecture halls, computer/AV equipment, video recording and webcasting services, arrange in-house or contracted printing of event materials, folder or and/or giveaway bag stuffing, food/beverage ordering and management, set-up, registration check-in and tear-down, processing of event evaluation forms and creation of post mortem reports.
Work with the Communications Specialist to develop promotional and marketing plan for events, symposia, workshops etc.
Schedule and attend advisory board meetings, pilot award selection committee meetings and others to take notes and/or minutes.
Assist ICTR leadership in identifying and assigning reviewers for applications, as well as, compile review comments and track the status of all necessary project assessments (i.e. factors affecting project readiness).
Communicate award notifications and conditions as well as decline letters as appropriate to all applicants.
Develop consistent ICTR Grant processes and procedures to ensure efficiency across the ICTR.
Develop a milestone-based system for monitoring study progress.
Maintain a thorough knowledge and understanding of resources and programs within the ICTR and institution that are currently available to assist research teams and be familiar with policies and procedures for approving and implementing clinical research protocols.
Maintains metrics as required by ICTR leadership to evaluate designated TRC programs.
Assist TRC investigators and study team members with finding training for the various network processes and procedures used to conduct clinical research at JHMI (i.e. eIRB, EPIC, CRMS).
Performs other duties as assigned.
Bachelor’s Degree required.
Two (2) years in administrative experience required.
Experience with clinical trials/medical research comparable to overseeing the administrative and scientific implementation of research protocol(s)/programs research studies helpful.
Additional experience may substitute for some experience, and some additional education may substitute for some experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula:18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Must have a working knowledge of federal regulations pertaining to clinical trials, research (FDA, OHRP), and good clinical research practices and principles (GCP).
Must adhere to policies related to protecting and reporting of sensitive and confidential patient information.
Must understand the importance and impact of data integrity in terms of patients, study results, costs, quality of service, and scientific research in general.
Regular contact with physicians, other health care personnel requires the use of good judgment, tact, and sensitivity.
This description is a general statement of required major duties and responsibilities performed on a regular and consistent basis by the incumbent(s).
It should not be held to exclude other duties not mentioned that are similar in nature and level of difficulty.
Experience in clinical research at an academic, government, or pharmaceutical industry environment preferred, specifically in the areas of translational research, regulatory affairs, clinical trials, and/or project management, and team-building.
Higher education experience preferred.
Special Knowledge, Skills, and Abilities:
Strong organizational skills.
Ability to manage multiple and competing priorities.
Ability to work independently as well as with various research teams.
Effective interpersonal skills: must be an outgoing self-starter who can comfortably work with physicians and staff and get things done.
Excellent time management skills.
Excellent attention to detail.
Excellent oral and written communication skills.
Proficiency in the use of software applications, databases, spreadsheets, and word processing required.
Classified title: Program Administrator
Working title: Program Administrator
Role/Level/Range: ATP 37.50/E/03/PB
Starting Salary Range: $43,530 - $59,795 (commensurate with experience)
Location: 16th Floor - 750 E. Pratt Street, Baltimore, MD – East Baltimore
Department name: 10003311-SOM ICTR Inst Clin Translational Resrch
Personnel area (School): SOM – School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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