Under general supervision, and reporting to the Director of Admissions, participates in all aspects of the admissions process with primary responsibility to manage and execute all administrative support needed to run the office. Administrative duties are of both a routine and complex nature in order to support the Peabody Conservatory Admissions Office as well as the Associate Dean for Enrollment and Student Life.
Primary point of contact for those seeking admissions assistance. Handles and responds to contact by phone, mail, email and personal visits providing students and parents with information on admissions policies and procedures. (25%)
Manages a recruitment portfolio of up to one-fourth of the applicant and faculty bodies. The process involves direct collaboration with departments, faculty, and applicants, resulting in the collection of trend data to support the scholarship awarding process, while also developing predictive models to support enrollment management at Peabody. Has authority to make decisions consistent with all Peabody admission practices. (20%))
Must have the knowledge and experience to be able to manage the office independently in the absence of all co-workers.
Travels as required for recruitment at college fairs and national music and dance conferences both locally and nationally (10%)
Administrative Assistant duties serving the Associate Dean of Enrollment and Director of Admissions:
Create and maintain calendar of appointments for ADE and DOA
Coordinate faculty visits with Associate Dean of Enrollment office
Other duties as requested (15%)
Works closely with the Associate Director of Admission on Slate-related functions and development as needed.
Coordinates on-campus tours.
Assists with the coordination of events such as orientation, audition, and open houses.
Assists in creative outreach projects directly serving the admissions office prior to and during audition week.
Assists in all aspects of the audition process including functioning as check-in point person during Audition Week, as well as processing audition results:
Audition Week: pivotal recruitment event for Peabody involving the scheduling and hosting of @ 1400 students and their families within a week’s period. Involves scheduling with faculty, parents and prospects on many levels. Involves overtime hours. (15%)
Handles purchasing of materials through the SAP system; works with the Business Center to process payments and deposit checks.
Supports T-Card and P-Card usage by admissions team.
Assists with data entry into the Slate and SIS system; applications, transcripts, TOEFL scores, audition results.
Maintains inventory of all admissions publication and marketing materials.
Trains and supervises eight student employees.
Coordinates printing and shipping of all admissions mailings.
Functions as primary point of contact with the mail room. Obtains, opens and sorts mail.
Maintains a welcoming environment for prospective students and families
Maintains and organizes copier room and student worker spaces
Performs all other relevant duties as assigned.
Ability to travel
Ability to work overtime during peak periods; ability to multi-task.
Demonstrated aptitude with computerized information systems to include MS Word, mail merge and Excel.
Excellent customer service and communications skills.
Ability to work as part of a team, to work independently, to work with a diverse clientele and to maintain confidentiality.
Some knowledge of classical music.
Some experience with Slate database management.
Some technical aptitude with database management.
NOTE: This position is not eligible for visa sponsorship.
Internal Number: 29236-en_US
About Johns Hopkins University
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.