Position is responsible for development, management, and implementation of processes, practices, and procedures for a very active academic department as well as the archaeological museum collection, including sponsored awards, faculty, staff, and student payroll processing, financial projections, procurement, university policy, international compliance, records control, special events/projects, and all budget accounting operations for both sponsored awards and non-sponsored accounts.
Essential Duties & Responsibilities:
Performance Management (Position supervises one full-time staff position):
Conduct annual reviews
Provide ongoing feedback and constructive criticism
Prioritize and direct work efforts, providing guidance and direction
Motivate for higher collaboration and performance
Conduct interviews and make recommendations for hire
Administration and Finance:
Assist faculty in the preparation of proposals for grant funding from NSF, NASA, NEH
Develop and submit the on-line tracking component for such grants and contracts
Work closely with department chair to develop budgets and ad hoc reports
Provide budget forecasting and projections for operating and student financial aid, reconcile all budgets, decipher and resolve budget discrepancies
Develop various departmental reports (budget and non-budget) for department faculty and administration
Process hires, payroll, stipends, and all other financial/accounting matters
Process and manage procurement of major equipment, independent contractors, and human resource matters
Advise and support new faculty and staff on the policies and procedures of the university
Coordinate, plan and schedule all annual public lectures, banquets, special events and student events and activities
Assist and oversee all ad hoc search committees and appointment processes
Faculty and Student Services:
Work closely with archaeologists with financial logistics and procurement of human and material resources for several annual excavation projects in complicated parts of the world
Support director and staff of archaeological collection
Oversee admissions process and prospective student visits
Oversee student academic requirements, prerequisites, progress, and probation
Assist the Office of International Student and Scholar services with student and faculty visa issues and concerns and facilitate the resolution of their inquiries and problems
Assist the chair in establishing and updating academic program policy and procedures and ensure compliance with university requirements and standards
Make recommendations concerning web marketing, graduate admissions processing, and scheduling practices and coordinate materials for web site
Work with faculty to edit and prepare catalog copy and course descriptions
Assist and oversee course scheduling and work with instructors to adhere to scheduling policies and practice
Assist and oversee in development and coordinating room schedules
Internal and External Contacts:
Staff (advise, influence), Museum faculty and staff (advise, exchange info) Dean’s Office (exchange info, consult, negotiate), Business Office (exchange info, consult), Human Resources (exchange info, consult), Shared Services (exchange info, consult), Sponsored Projects (exchange info, consult), Office of International Student and Scholar Services (exchange info, consult), Vendors (consult, negotiate),
High School Diploma/GED required.
Five years progressively responsible administrative experience required.
Supervisory experience preferred.
Additional education can be substituted for experience, to the extent permitted by the JHU Equivalency Formula.
Knowledge and Skill:
Must have knowledge of school policies and procedures and a familiarity with many other departments within the school that either require data or provide support for academic departments.
Requires working knowledge of and proficiency in university systems and transaction processing (SAP, Analysis, COEUS, SIS, etc); including academic, human resources, payroll, purchasing, accounts payable, procurement, reporting, budget tracking, and student information.
Must have working knowledge of computer hardware and various software programs including Microsoft Office, Excel, Access, Outlook, etc.
Must be able to use sound judgment in making decisions based on analysis of precedents, practices, and previous experience in the resolution of problems.
Must be able to work independently without direction and multi-task to meet deadlines while maintaining professionalism and confidentiality as necessary.
Requires excellent oral, written and interpersonal communication skills.
Classified Title: Sr. Administrative Coordinator Working Title: Sr. Administrative Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $19.82 to $27.27 per hour Employee group: Full Time Schedule: M-F, 8:30 a.m. to 5 p.m. Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 10001371-Near Eastern Studies Personnel area: School of Arts & Sciences
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.