Manages the financial activities and performance for the Department of Plastic and Reconstructive Surgery (which includes both East Baltimore and Bayview campuses), involving clinical, affiliated institution funds, general funds, federal and/or private grants and contracts, and designated and discretionary accounts. Performs comprehensive analysis and projections, relating to business or research trends to improve Departmental operational and financial effectiveness. Oversees the development and monitoring of clinical, affiliated institution funds, general funds, and designated and discretionary budgets for the Department. Manages the overall fiscal budget submission to the Department. Assists in grant financial planning and cost analysis. Analyzes complex financial data to ensure efficient use of resources. Ensures compliance with university and/or agency regulations and restrictions. This position supervises the Department Production Unit Manager, Sr. Grants & Contracts Analyst and Research Lab Coordinator and reports to the Departmental Administrator for Plastic and Reconstructive Surgery with an indirect reporting line to the Director of Finance for the Department of Surgery. This job encompasses the management of a rapidly expanding and complex structure encompassing finances, human resources, program/business development, and other fiscal and operations of the Department.
Specific Duties & Responsibilities
Manage all departmental funds (general, clinical, research, gift, endowment, etc.) whose total revenues are in excess of $20 million dollars. Monitor for profitability and complexity. Develop and maintain various computerized management systems with spreadsheets and databases to assist with this process. Review monthly account and/or business plan activity, correct errors, and inform Department Chair, faculty, and Administrator of any problems or discrepancies. Close out all terminated accounts, reconcile ledgers, and ensure account balances are zero.
Ensure complete and up-to-date operating procedures for all accounting and financial controls. Maintain proper internal controls and oversight of fund management. In conjunction with Business Office and Central Accounting, manage and take appropriate actions to resolve bad debt accounts. Implement policies and controls to minimize loss exposure
Provide, review, and analyze the clinical practice finances of the Department. Review departmental clinical collections to determine appropriate reimbursement. Develop appropriate billing strategies to maximize annual charges (in excess of $25 million).
Ensure accurate compliance of faculty billing activity in accordance with CPA guidelines.
Oversees Grants and Contracts staff of all sponsored research projects: government grants, private awards, commercial contracts. Supervise budget development for all grant and contract proposals. Develop and oversee staff completing the applications for accurate and timely submission. Ensure proper budgetary allocations maximize funding source benefit.
Develop faculty profit and loss statements for biannual reporting. Review financial performance with Administrator and Chair prior to evaluation with faculty. At year-end responsible for calculations of Bonus Compensation in accordance with the Faculty Compensation Plan.
Design and produce various computerized monthly, quarterly, and annual financial reports for Director and Administrator. Design and produce other special ad hoc reports as requested by Director, Administrator and other faculty members or staff. Work closely with JHH functional surgery units & Directors of Finance to forecast patient volumes and expenses and evaluate new business plan feasibility. Routinely report on Department financial performance at Manager and Faculty meetings.
Administer annual joint agreements with the Johns Hopkins Hospital, Outpatient Clinical Services, Johns Hopkins Bayview Medical Center and Fund for Johns Hopkins Medicine. Ensure proper transfers, credits, and monthly reconciliation.
Oversee financial components of all clinical and educational affiliation agreements. Ensure that invoices are submitted and monitor payments.
Develop strategies with the Department chair and faculty for establishing and utilizing discretionary funds for the preservation of the Department’s teaching, research, and patient care missions.
Develop department’s annual operating budget for submission to the School of Medicine, JHH and JHBMC. Develop and oversee financial budgets and payments for international business agreements.
Help to manage inter-entity agreements with satellite practices and process end of year transactions and close out accounts.
Prepare or ensure the correct preparation of various forms such as journal vouchers, check deposits, special payroll (advance) check requests, and telephone service requests. Prepare electronic budgets and expenditure transfers.
Oversee approval and manage purchases, including supplies, equipment, animal services and independent contracts.
Program Planning and Development
Formulate and document overall tactical planning for Departmental services which incorporates growth, viability, profitability, and fosters the continued advancement of patient care and research. Assist Director and Administrator with planning and development of new programs and recruitment of new faculty. Develop detailed business plans for new and existing departmental clinical and research programs to include market demand assessment, capital needs, facilities, departmental strengths and weaknesses, operational requirements, and implementation plans.
Formulate tactical business plans in conjunction with administrative leaders in the SOM, JHH, JHBMC and other affiliated institutions.
Understand the financial, operational and compliance risks which affect current and future Departmental activities. Demonstrate the ability to identify and appropriately dimension those risks, and formulates recommendations that are appropriate, practical, and cost-effective.
Revenue Cycle Management
Oversees the Department’s Production Unit Manager and supports the Administrator and Director on ensuring professional fee billing activities are operating efficiently and effectively, including development of structure, hiring staff, developing and monitoring key performance metrics.
Oversees the Department’s Sr. Grants & Contracts Analyst and supports the Administrator, Director, Scientific Director, Associate Scientific Director and Clinical Research Manager on ensuring all grants and contracts are properly reviewed, negotiated, submitted, and managed to mitigate compliance risks.Manages the review and approval process of the Departments sponsored research and clinical grants and contracts.
Serve as billing compliance liaison to the CPA Compliance Committee. Ensure accurate compliance of faculty billing activity in accordance with CPA guidelines.
Processes department payroll in a timely and accurate manner. Stay apprised of weekly and semi-monthly payroll deadlines and ensure that forms for new hires, termination, and salary and/or budget changes for current employees are processed.
Keep apprised of annual review dates. Inform immediate supervisor and provide him/her with Performance Appraisal forms and salary increase options as they relate to the fiscal budget. Work closely with faculty members and administration in initial due diligence of new and restructured positions. Coordinate submission of appropriate paperwork for review and approval by the Administrator and Human Resources Department.
Coordinate and approve all support staff leave and overtime. Oversee and maintain compliance of the web-based time and attendance system (E210).
Orient all new faculty to the department. Facilitate training for billing and compliance activities.
Develop new financial policies and procedures as needed to ensure smooth operation of the Department. Make recommendations to Administrator and Chair in the form of decision options.
Maintain space and equipment inventories for compliance with SOM, JHH, and governmental guidelines.
Outline existing opportunities to improve space utilization and define needs and justification for additional space to the SOM and JHH.
Provide financial information concerning Department and School policies to personnel. Provide information as requested by Department, School, Hospital, or other external entities as requested and appropriate. Attend monthly department meetings and disseminate information as necessary to faculty and staff.
Serves as departmental liaison with the University and the Hospital for School of Medicine Business Office, Research Administration, Research Accounting, the Department of Human resources, JHU Controller’s Office, Tax Office, and JHH Finance Office.
Climate Setting and Leadership
Conduct self in an exemplary fashion to achieve goals and set example for others within the department.
Establish communication channels with staff and physicians to ensure that they receive information on internal and external issues which effect the operations of the assigned areas, as well as provide advice, assistance, and service that aids them in attaining related objectives; and to be a source of information to senior leadership and other external and internal personnel.
Serve as a liaison to health care agencies and insurance companies in a manner consistent with the University's policies and goals. Address concerns that agencies and companies may have with Departmental Administrator.
Address patient complaints regarding professional fee billing and ensure prompt resolution of their concerns.
Develop professional fee billing policies and processes to address patient issues.
Growth and Profitability
With the Director and Administrator, allocate services and resources within the department to develop efficiencies, improve and maintain the services of the assigned areas, and ensure profitability.
Identify and disseminate proposals for external funding possibilities from governmental or other private sources in conjunction with the Administrator, clinical faculty, research administration, or the Business office.
Research and evaluate software packages and make suggestions regarding purchases of new programs and upgrades of existing programs to maximize productivity with Departmental faculty and staff. Integrate applications, troubleshoot software problems and provide basic instructional and technical support.
Create customized computer database applications as needed for specific job tasks and special projects. Train users in the use of these programs if applicable.
Supports implementation of new IS systems by attending training advising on development of templates, training staff, etc.
Bachelor’s degree in finance, accounting, or other related field.
Five (5) years related financial/accounting and financial management experience, e.g., planning, directing, monitoring, organizing, and controlling the monetary resources of a department, center, or unit.
Additional education (Master's in a related field) may substitute for required experience and additional related experience may substitute for required education, to the extent permitted by the JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Master's degree preferred or equivalent years of experience required.
Preferred knowledge and understanding of the Johns Hopkins University accounting system and related fiscal offices. Specific knowledge of the operation of the Department preferred.
Supervisory experience required.
Knowledge of accounting and budgeting theory and practices.
Special Knowledge, Skills, and Abilities
Ability to supervise, lead, and train financial, billing and grants & contract staff.
Ability to make independent judgements and to act on decisions on a daily basis. Ability to work for long periods of time without direction.
Ability to prioritize own work and work of staff as needed. Ability to work with flexibility on several tasks simultaneously and to meet various concurrent deadlines.
Very strong organizational skills, analytical and problem solving abilities, and attention to detail.
Ability to maintain confidentiality.
Strong interpersonal and communication skills, both oral and written. Ability to effectively interact with all levels of University and Hospital employees as well as outside contacts.
Information systems knowledge: SAP (all components), Cognos 10, COEUS, Excel, Access, PowerPoint, SharePoint, EPIC, Adobe, EPSI, BI Reporting, VPN, proxies.
Classified Title: Financial Manager Working Title: Financial Manager Role/Level/Range: ATP/04/PE Starting Salary Range: $69,140 - $95,005 commensurate with experience Employee group: Full Time Schedule: Monday - Friday, 8:30 a.m - 5:00 p.m/ Exempt Status: Exempt Location: 04-MD:School of Medicine Campus Department name: 10003187-SOM Plastic Surgery Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.