The Johns Hopkins Department of Biomedical Engineering (BME) is an interdisciplinary program with 8 affiliated centers and institutes that are part of a cross collaboration effort between the Whiting School of Engineering (WSE) and the School of Medicine (SOM). The Department’s mission is to improve health through excellence in research and education at the interface of engineering, biology, and medicine.
The Sr. Academic Program Coordinator is responsible for oversight of program matters related to the Department of Biomedical Engineering. The incumbent is expected to coordinate the varied duties and responsibilities of the BME academic programs. Responsibilities include but are not limited to program implementation, marketing and recruitment, data management and reporting, payroll, DGA, scheduling, advising and counseling, along with special event planning relating to students and graduates. This position also coordinates other business and administrative activities related to development and implementation of academic functions in the department.
Specific Duties & Responsibilities:
Actively recruit and serve as point of contact for prospective students.
Respond to applicant inquiries and meet with visiting prospective students.
Manage the application process for graduate students by maintaining student application data (e.g., transcripts, GPA, GRE, and TOEFL scores relevant to graduate admissions). Prepare material for faculty review.
Using SLATE, categorize applicants for evaluation based upon credentials, and create statistical reports for the graduate recruiting committee. Notify applicants of results.
Manage admissions decisions for students.
Assist with planning and organizing on-line and in-person interviews.
Assist with the design and creation of visitor information packets. Reserve space for group events. Design event around lab/faculty interviews and meeting with current students. Follow up with prospective students through surveys and email.
Coordinate and manage documents and process for enrolling new students. This includes advising international students on necessary documents and processes for enrollment, as well as assisting with the visiting student admissions process.
Assist with the organization of new graduate student orientation events.
Provide a safe environment for students who need a place to talk about concerns. Refer as appropriate to Counseling Center, Academic Advising, Student Life, etc. Follow-up with students if necessary.
Ensure accurate entry of student funding information in SIS and DGA student databases.
Advise and assist students with academic, financial, and administrative issues.
Maintain student records.
Prepare various letters for students for travel, employment, funding, OPT/CPT, visas, etc.
Monitor graduate student grades and notify advisors if students must be placed on probation.
Act as liaison with faculty, management, and staff from various departments throughout the university (i.e. JHU SOM) to ensure student success.
Assist with verification and report completion of student requirements to the Graduate Board and Office of Academic Affairs for both schools.
Assist the undergraduate program manager with course data collection for ABET review.
Assist in providing data related to academics for the departmental self-study report. Map outcomes and generate statistical data from assessments.
Responsible for compliance of the academic program with the University requirements and standards.
Recommend and implement new policies and/or update existing policies. Advise faculty in regards to student/academic policy changes.
Work with faculty and Office of the Registrar to manage course scheduling and maintenance, room scheduling, review sessions, and exams.
Maintain and update student, staff, faculty, visitor pages, news, and alumni pages.
Manage graduate and undergraduate email lists.
Complete surveys, research statistics, etc. for Academic Affairs office.
Process graduate/undergraduate student payroll for the department in accordance with University policies and procedures.
Process graduate student DGA (tuition and health insurance).
Monitor BME students conducting research in other divisions and interactive with financial management in those areas to maintain support.
Minimum Qualifications (mandatory):
High School Diploma/GED required.
Five years of progressively responsible administrative/academic experience required.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
Bachelor’s degree preferred in education, curriculum development or related field.
Experience working in a university setting preferred.
Special Knowledge, Skills, and Abilities:
Ability to utilize academic databases and admissions systems.
Ability to manage, organize and analyze datasets of student and programmatic information.
Ability to work comfortably and collaboratively with students, faculty, and academic officials.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office (Word, Excel, PowerPoint and Outlook).
Creativity, good judgment, organizational skills, attention to detail, and ability to problem solve.
Must be independent, professional, approachable, and team-oriented.
Classified Title: Sr. Academic Program Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $19.82 to $27.27 per hour Employee group: Full Time Schedule: Monday through Friday Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 10001485-Department of Biomedical Engineering Personnel area: Whiting School of Engineering
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
Equal Opportunity Employer Note: Job Postings are updated daily and remain online until filled.
Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.