The Academic Program Coordinator is responsible for providing academic, administrative support, and coordination for the Department of Biochemistry and Molecular Biology (BMB). This position will provide support in coordinating, facilitating and implementing academic services for our MHS, ScM, and PhD Programs. Requires strong organizational, analytical, and management skills, including project management, data analysis, and special projects as required. The Academic Program Coordinator will be reporting to the Academic Program Administrator/Manager.
Specific Duties & Responsibilities
Work closely with Academic Program Administrator/Manager with the assistance of establishing program course schedules, developing marketing materials, brochures, catalogs, requiring planning, coordination, knowledge and understanding of the academic program.
In coordination with program director(s), assist develop and implement processes, procedures, and systems. May include course scheduling system, and student and faculty database.
Maintain course records and other student databases.
Assist with providing information to students about admission criteria, program offering, degree prerequisites & requirements, etc.
Works closely with program director(s) to compile data, generate substantive reports, and analyze trends, and make recommendations accordingly. Reports can be for
Process reimbursements and budget reconciliation for programs. Assist with monitoring departmental funds and grants expenditures. Reconcile reports and resolves expenditure discrepancies.
Assist with advising students on academic requirements including managing sensitive personal issues with students.
Cross-trained to be a liaison to International Office and resource to students regarding visa issues.
Assist with scheduling and coordinate events, activities and facilitates for these activities. Events can include orientation, open house, seminars, receptions, etc.
Assist with student recruitment and marketing efforts for programs. Represents the department (and sometimes the school) at recruitment events – both on and offsite. Make recommendations concerning marketing, admissions processing, business outreach.
Provides support to student organizations
Assist with planning information sessions for the academic programs
Other duties as assigned
Three (3) years administrative/academic related experience.
Additional education may substitute for required experience, to the extent permitted by the * JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Bachelor’s degree preferred.
Three (3) years’ experience in program management and/or program administration.
Special Knowledge, Skills, and Abilities
Excellent interpersonal, oral, and written communication skills.
Ability to work independently and to be a proactive leader.
Excellent computer skills (internet and software applications).
Experience with database management.
Classified Title: Academic Program Coordinator Working Title: Academic Program Coordinator Role/Level/Range: ATO 40/E/02/OE Starting Hourly Pay Rate Range: $17.43 - $23.95/ commensurate with experience Employee group: Full Time Schedule: Monday - Friday, 8:30a - 5:00p /37.5 hours per week Exempt Status: Non-Exempt Location: 05-MD:School of Public Health Department name: 10001066-Biochemistry and Molecular Biology Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
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