The University of Maryland Department of Psychiatry has an opportunity for a Business Operations Manager in the Division of Addiction Research and Treatment. The selected candidate will analyze and resolve business operations issues and needs; interprets policies (e.g., fiscal management, HR, contracts and grants, resource management in defined areas); provides quality control to operations; develops and implements business plans and procedures; and demonstrates solid subject matter knowledge. Exercises judgment within defined procedures and policies to determine appropriate action in matters of significance. The Business Operations Manager supervises staff to assure accountability and stewardship of campus resources (operational, financial, and human) in compliance with departmental and campus goals and objectives.
This Exempt, Regular position offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
Manages staff in the day-to-day operations for functional area(s) of responsibility and responsible for hiring and retaining staff, career coaching, professional development, and performance management of direct reports. Ensures work completion within schedule and constraints. Develops the long- and short-term planning to meet business objectives and ensures long- and short-term assignments and projects are achieved.
Develops and executes functional standards of operations, policies, procedures, processes, and protocols to ensure compliant, effective, and efficient operations. Implements campus policies, procedures and programs, and ensures compliance. Ensures department or school is informed on University, Federal, State, and Local policies, procedures and regulations by developing training, leading group meetings, and creating informational materials. Authority to deviate from established policies and procedures without prior approval.
Manage short- and long-term department planning. Accountable for success of special short- and long-term projects that increase the operational efficiency and effectiveness of the department.
Independently and in collaboration with university human resources managers, guide supervisors in the interpretation and implementation of human resources policies, regulations, procedures and programs (staff and faculty). Partners with Human Resource Services to resolve complex issues. Assists with setting strategic goals and objectives to continually maintain a staff of well-trained, highly productive, and motivated employees. Recommends skills training, organizational development, and career development training. (HRPR)
Manages all aspects of the department payroll, such as establishing appropriate checks and balances to ensure payroll and timesheet compliance and accuracy. Generates reports for the general ledger and reconciliation, and oversees the administration of payment. Works closely with central Financial Services-Payroll to ensure proper reconciliation and payroll tax compliance. (HRPR)
Manage the finances and procurement for department to support strategic initiatives which includes developing, monitoring, analyzing, forecasting, and reporting on the annual budget, as well as managing effort reporting and funding profiles. (FIN)
As a subject matter expert, manages the grant process from development, review, and submission through the post-award stage. Identifies, develops, and implements procedures/practices to ensure research administration goals and objectives are met while complying with University, federal, state, and sponsor rules and regulations. Conceptualizes, develops, and provides ongoing training and education to the department or school to increase institutional knowledge related to grants and contracts. (RES)
Responsible for all department facility management of space allocation and layout, communication services, furniture, fixtures and equipment design, and planning of facility expansion and/or modification. Acts as liaison with Facilities Management to ensure efficient and appropriate facility renovations and upgrades. (FAC)
Create a cohesive work team that works collaboratively to achieve unit's goals. Oversee the recruitment, performance, and training of team members and continually reviews strengths and weaknesses of staff to maintain a well-trained, highly involved, and motivated team. Handle complaints, resolve conflicts, and active in grievances.
Performs other related duties as assigned.
Education: Bachelor's degree in business administration, public administration, finance, marketing, accounting, human resources, or other related field. Experience: Five (5) years of business related experience to position required, with at least two (2) years' experience in at least two of the following: human resources and payroll, finance, facility operations, or research administration. Supervisory: Two (2) years of direct management responsibilities that involves personnel recruitment, training, and professional development related to position required. Licensure/Certification: Certified Manager (CM) credential designated by the Institute of Certified Professional Managers (ICPM) preferred Other: No substitution of experience for minimum education requirement.
Hiring Range: Commensurate with education and experience.
If accommodations are needed for a disability, please contact Human Resource Services at 410-706-2606, Monday - Friday, 8:30am - 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.
Equal Opportunity/Affirmative Action Employer. Minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.
Job: Reg or CII Exempt Staff - E1448F
Employee Class : Exempt Regular
Full Time/Part Time: Full-Time
Shift: Day Job
Financial Disclosure: No
Organization: School of Medicine - Psychiatry
Job Posting: Nov 12, 2019
Unposting Date: Dec 13, 2019, 4:59:00 AM
Internal Number: 130961
About University of Maryland, Baltimore
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.