Position is responsible for all administrative support and activities for the Odyssey Program within Advanced Academic Programs for JHU’s Krieger School of Arts of Sciences.
Specific Duties & Responsibilities:
10% Performance Management
Oversee the registration process, including implementation of new procedures with AceWare, credit card processing, registration/reconciliation process, on-line registration.
Supervise securing of lists and list exchanges for catalog mailing.
Supervise 5 work-study students.
50% Academic Support
Prepare faculty and guest lecturer contracts.
Process lecturer check requests & faculty payroll requests.
Make curriculum and faculty recommendations.
Supervise, schedule and process payroll requests for work-study students.
Schedule courses and coordinate course offerings at off-campus centers.
Address and resolve student and faculty conflicts, questions and complaints regarding registration, payroll, disability accommodations, rooms, etc.
Coordinate with, list and update textbooks with the on-line bookstore.
Maintain program databases.
Oversee course evaluations.
Respond to audio visual requests.
Process book orders and desk copy requests.
Plan and implement special events and activities.
Provide advice to students in the Certificate on Aging and foreign language programs.
Respond to general student and faculty inquiries.
Coordinate Certificate on Aging requirements, approvals, credentials and completion certificates.
Monitor COA course requirements and capstone projects.
20% Marketing Support
Oversee Odyssey website and content.
Assist with editing catalog and brochure copy and marketing publications.
Assist with catalog and brochure layout and design.
Assist with printer and mail house coordination.
Oversee the securing of mailing lists via exchange or rental and provide mailing lists to appropriate groups.
Attend professional meetings to help promote the Odyssey Program.
15% Administrative Support
Coordinate and process purchases and negotiate with internal and external vendors as required.
Process travel and expense reimbursements, invoice payments and guest lecturer honorariums.
Assist with budget planning and reconciliation.
5% Other Duties As Assigned
Minimum Qualifications (Mandatory):
High school diploma/GED required.
Minimum of 5 years of related administrative experience required.
Bachelor’s degree strongly preferred.
Previous experience in higher education desired.
Special Knowledge, Skills, and Abilities:
Strong administrative and organizational skills.
Ability to multi-task, prioritize assignments and pay close attention to details.
Ability to manage project deadlines and deliverables.
Excellent written and verbal communication skills are essential.
Microsoft Office Suite proficiency.
Classified Title: Program Coordinator Working Title: Odyssey Program Coordinator Role/Level/Range: ATO 37.5/03/OF Starting Salary Range: $19.82 to $27.27 per hour Employee group: Full Time Schedule: M-F, 8:30 a.m. to 5 p.m. Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 60001207-Odyssey Program Personnel area: School of Arts & Sciences
The successful candidate(s) for this position will be subject to a pre-employment background check.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.