The Office of Faculty Development (OFD) supports the professional development of faculty in the School of Medicine. The OFD provides knowledge and skill-building seminars and workshops, offers a junior faculty leadership program, facilitates writing accountability groups, collaborates with departments and sections on mentorship and leadership programs, consults with and coaches faculty on career and life planning, and hosts a resource-intensive website to support faculty development. The office also supports strategic recruitment and retention practices for a diverse faculty, investigates faculty turnover via a comprehensive exit interview process, collaborates on faculty satisfaction and gender equity surveys, and works closely with the Faculty Senate, the Office of Women in Science and Medicine, the Office of Faculty Information, and the Office of Diversity & Cultural Competence.
Fulfills a key role in the advancement of the mission and goals of the OFD by providing program support to the deans for Faculty Development and the affiliated OFD faculty members and consultants. The ideal candidate would be a highly motivated, organized and detail-oriented, professional team-player who enjoys serving others. The Office of Faculty Development is looking to recruit a candidate whose goals align with the office’s vision to position itself as the global expert on faculty development resources. This individual will report to the Associate Dean for Faculty Development.
Specific Job Duties and Responsibilities:
The program coordinator serves as the face of the Office of Faculty Development, coordinating programs and providing programmatic assistance to the Deans.
Develops and executes a marketing plan around faculty development programming and evaluates engagement in communication.
Tracks attendance at events to evaluate trends of engagement.
Determines opportunities for digital programming growth.
Utilizes existing programming to profile faculty, recruit new guest presenters, and develop an Office of Faculty Development Speakers’ College.
Performs bi-weekly updating of the OFD website; for example, copying announcements of upcoming seminars and workshops to the site, deleting expired notices, and assuring that all information is current and active.
Will require communication with other parties to assure that content is accurate.
Prepares and/or edits regular correspondence and ad hoc reports and manuscripts based on the needs of the group (e.g., professional correspondence emails; brief one-page reports; comprehensive annual reports; governance and policy documents; scholarly manuscripts).
Attends meetings of the Faculty Senate and prepare minutes from notes and posts to Faculty Senate webpage.
Follows-up on action items and/or provides support to those assigned action items as necessary.
Produces executive-level slide presentations and posters.
Will be responsible for turning oral and written communication text and information into professional slides and presentations.
Collaborates with the Senior Administrative Coordinator to produce numerous seminars, workshops, and social events.
Collaborates with the Office of Faculty Information on their efforts to collect, maintain, analyze, and report faculty data.
High School Diploma/GED
Five (5) years of progressively responsible administrative experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Experience with academic writing preferred.
Bachelor’s Degree, preferably in Communication, Marketing, Public Relations, Business, or related field.
Graduate training preferred.
Special Skills, Knowledge, and Abilities:
Proficient in MS Word, Excel, PowerPoint, and Outlook.
Superior written, proof-reading and oral communication skills.
Working knowledge of fax, copier, scanner and other office machines required.
Professionalism and excellent interpersonal communication skills.
Must be people-oriented and a team player.
Providing daily frontline assistance to visitors internal and external to the University.
Excellent organizational and prioritizing skills.
Ability to multi-task.
Attention to detail and ability to work effectively with a multidisciplinary group.
Ability to handle heavy workload and high-paced environment with some short-notice deadlines.
Ability to work under supervision and independently.
Final applicant for this position may be required to complete skills assessment appropriate to position description.
Must be extremely detail-oriented.
Sitting in a normal seated position for extended periods of time.
Reaching by extending hand(s) or arm(s) in any direction.
Finger dexterity required to manipulate objects with fingers rather than with whole hand(s) or arm(s), for example, using a keyboard.
Communication skills using the spoken word.
Ability to see within normal parameters.
Ability to hear within normal range.
Ability to move about.
Classified title: Program Coordinator
Role/Level/Range: ATO 40/E/03/OF
Starting Salary Range: $19.82 – $27.26 (commensurate with experience)
Location: 2024 E. Monument St., Suite 2-1000 – 04-MD:School of Medicine Campus
Department name: 10003809 - SOM Admin V Dean Fac Faculty Devel
Personnel area: SOM - School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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