The Academic Program Administrator oversees all aspects of day-to-day administration and logistical details for the Department of Health, Behavior and Society’s academic programs. Requires strong organizational, analytical, and management skills, including project management, data analysis, and implementation/evaluations skills.
Expected to thoroughly understand institutional policies and procedures, and the curricular goals and standards of PhD, MHS, MSPH, ScM, and Certificate curriculums, as well as the major responsibilities of other student services offices, including Admissions, Records and Registration, Financial Aid, and other JHSPH academic offices, as well as the JHMI Office of International Services. Review, recommend, and implement policies regarding admissions, registration, and records. Work closely with the HBS faculty and staff, as well as the Office of Student Affairs offices to facilitate a smooth transition for new students and continuing service to all departmental students.
Specific Duties & Responsibilities
Responsible for marketing and actively recruiting new students into various programs. Regularly communicate with prospective and current students. Provide advice to potential students by providing them with basic information about the program as well as admissions and core curriculum requirements.
Manage departmental admissions and registration process, recruiting events, and orientation. Monitor, manage, and maintain confidential student records and procedures for tracking the completion of all degree programs and compliance with departmental, School, and University policies.
Review and submit edits and updates for HBS sections of the School’s prospectus and other publications, the HBS Student Handbook, and other publications as required. Participate in departmental committees as necessary, including the Admissions, Exam, and Curriculum Committees. Responsible for processing new course requests and course changes and scheduling in compliance with the School’s Committee on Academic Standards policies and procedures. Oversee preparation of forms and correspondence in regard to admissions, registration, financial aid, and visa preparation for postdoctoral fellows.
Responsible for tracking student financial support information, including scholarships, grant support, and departmental awards. Provide reports for departmental budget and training grant reports as required.
Represent the Department through participation in meetings, recruitment events, and special projects both external and internal to the School. Assume other duties as assigned.
Three (3) years progressively responsible experience in program administration in an academic environment.
Additional education may substitute for required experience, to the extent permitted by the * JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for the required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Master’s degree preferred
Special Knowledge, Skills, and Abilities
Excellent interpersonal, oral, and written communication skills. Ability to work independently and to be a proactive leader. Excellent computer skills (internet and software applications). Strong skills in Microsoft Office programs. Excellent proofreading and editing skills required.
Classified Title: Academic Program Administrator Working Title: Academic Program Administrator Role/Level/Range: ACRP/03/MC Starting Salary Range: $45,195 -$62,225 /Commensurate with Experience Employee group: Full Time Schedule: M-F, 8:30-5 Exempt Status: Exempt Location: 05-MD:School of Public Health Department name: 10003617-Academics Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
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