Purpose of Position: The purpose of this position is to provide administrative support for the 15 full time and 85 Adjunct Faculty members of the Center for Biotechnology Education (CBE).
Essential Duties and Responsibilities:
25%- Email/phone correspondence, social media and fellowship support. Answer questions from students/ average 20 emails/day. Market the center utilizing social media presence. Support the application process for the program’s 3 fellowships. Active updates on Twitter and Facebook.
20%- Meeting and SAP support; schedule and coordinate all center meetings, take minutes and distribute. Manage and input expense reports, timely scheduling of meetings and minutes.
15%- website edits and competitor review and catalog updates. Review AAP website for changes and submit changes throughout the year from staff Work with Program directors on updated catalog including changes and proofreading Timely updates to website.
Routine reports on competitor programs.
Work with Program directors on updated catalog including changes and proofreading Timely updates to website.
Routine reports on competitor programs.
20%- Instructor support- review all course syllabi each semester to ensure that all topics are covered and report to PDs. Assist with course transfer and copies for onsite faculty.
20%- Program Events/Outreach.
Coordinate logistical aspects of all CBE events including the annual research symposium, panel discussions, lecture series, etc. Coordinate the Center’s involvement in local career/graduate fairs Coordinate and participate in outreach to K-12 community.
Successful outcome of events – i.e. all aspects coordinated and completed.
Knowledge and Skill:
Microsoft Office suite.
Common social media tools – Facebook and Twitter Use of Blackboard or other course management system Wordpress.
Excellent communication skills including written and verbal Knowledge of SAP (preferred).
Excellent organizational skills.
Ability to interact with many different departments, as well as faculty and students Events planning.
High School diploma/GED required.
Three years administrative/academic related experience.
Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Bachelor’s degree preferred.
3 years administrative experience in a higher education environment preferred
Internal and External Contacts:
Dr. Kristina Obom (Center Director) exchange information/consult.
Dr. Thomas Colonna (Director) exchange information/consult Dr. Alex Tan (program Director) exchange information/consult.
Dr. Bertrand Garcia-Moreno (Chair) exchange information/consult.
Dr. Bob Lessick (Director) exchange information/consultant.
Classified Title: Academic Program Coordinator Working Title: Academic Program Coordinator Role/Level/Range: ATO 37.5/02/OE Starting Salary Range: $17.25 - $23.72 per hour Employee group: Full Time Schedule: M-F 37.5 hours Exempt Status: Non-Exempt Location: 01-MD:Homewood Campus Department name: 60007964-AAP Biotechnology Personnel area: School of Arts & Sciences
The successful candidate(s) for this position will be subject to a pre-employment background check.
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