The Academic Program Manager provides administration and management for the Clinical Research Training, Education and Career Development Program (CRTECD) of the Johns Hopkins Institute for Clinical and Translational Research (ICTR). Under the leadership of the CRTECD Director, the Academic Program Manager will develop, organize, upkeep, and implement processes, procedures, and systems as well as the curriculum and resources for these efforts. The incumbent is expected to execute the varied duties and responsibilities independently, with minimal supervision.
Manage the planning, implementation, upkeep, and administration to the program’s education, training and career development offerings.
Will play a leadership role in the strategic development and execution of the integrated programs and new initiatives.
Assume significant responsibility for the budgetary areas including budget tracking, monitoring and analysis, as well as the planning and preparing of annual program budget(s).
Responsible for content development and production of publications and marketing materials, requiring planning, significant coordination and collaboration.
Represent the program to key stakeholder groups, including university leadership, program faculty, ICTR administrative staff, Executive Committees, as well as external departmental staff and faculty and collaborators.
Assist with preparing Annual Progress Reports and competitive grant renewal application.
Define and collect metrics to monitor and evaluate CRTECD programs; produce regular reports for Executive Committee/ICTR review.
Serve as primary point of contact for program communication to internal and external audiences.
Plan and manage CRTECD special events, including, but not limited to, trainee orientations, monthly career development meetings, annual program retreats, conferences, seminars, etc.
Research and coordinate development of new curricular elements; interface with target populations in order to increase efficacy and efficiency.
Identify opportunities to build programs, update existing resources, and develop new resources.
Coordinate recruitment and selection efforts for new trainee cohorts.
Maintain confidentiality and accuracy of sensitive records/transcripts/files.
Lead administrative meetings to monitor program progress and ensure consistent communication across all functional units of the CRTECD.
Performs other duties of a similar nature or level as required.
Knowledge of academic program development, and corresponding program management and administrative functions.
Knowledge of program budget development and management.
Demonstrated ability to participate in the planning and coordinating of multiple complex projects. Ability to work with multiple and varied groups of stakeholders in order to obtain and/or disseminate information.
Excellent written and oral communication skills.
Strong attention to detail and highly organized
Master's or Ph.D. in education or specific field related to program. 5 years experience in all aspects of academic program administration.
Supervisory experience preferred.
Special knowledge, skills, and abilities:
Knowledge of JHU/SAP, Courseplus, RedCap or Qualtrics and JHU/SIS.
Ability to create reports and analyze data. Skilled in time-management and managing multiple projects.
Ability to exercise independent judgement, develop, implement, and maintain quality and performance improvement metrics across all aspects of the program.
Ability to effectively supervise a workforce of advisory staff.
Ability to work well with others, creatively problem solve, and interact in a helpful, friendly, and professional manner.
Skills in developing marketing materials, brochures, catalogs, requiring planning, significant coordination and collaboration with individuals internal and external to the academic program as well as knowledge and understanding of the academic program trends, activities, goals and objectives.
Knowledge of and proficiency in the use of MS Office Suite software including Word, Excel, Access, and PowerPoint for corresponding, analysis, information storage, and presentation. Strong meeting planning and logistics management skills.
Knowledge of academic programs, student advising, academic program development and corresponding administrative functions.
Classified Title: Academic Program Manager Working Title: Academic Program Manager Role/Level/Range: ACRP/04/ME Starting Salary Range: $60,342 – 83,034 Employee group: Full Time Schedule: M-F; 8:00am-4:30pm Exempt Status: Exempt Location: 2024 E. Monument Street Department name: 10003311-SOM ICTR Inst Clin Translational Resrch Personnel area: School of Medicine
The successful candidate(s) for this position will be subject to a pre-employment background check.
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The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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