The Academic Program Administrator oversees all aspects of day-to-day administration of the School of Nursing (SON) Doctor of Philosophy (PhD) program, post-doctoral fellowship program, and PhD dual or joint degrees. This role requires strong organizational, analytical, and management skills, including data analysis, project management, coordination of task forces/other groups, and implementation/evaluation skills.
Specific Duties & Responsibilities
Develop and implement processes, procedures, policies, and systems. May include course scheduling system, student and faculty database, faculty contracts, payroll processing, student tracking mechanisms (i.e, teaching assistant assignments, PhD student funding, graduate assistantships).
Work closely with program directors in establishing program course schedules, brochures, catalogs, requiring planning, coordination, knowledge and understanding of the academic program.
Provides administrative support to the PhD Program Director
Oversees the process for PhD student reporting with advisor approval.
Coordinate PhD Calendar of Events; schedule events and communicate important deadlines.
Represent the program and make decisions on administrative matters. May include issues pertaining to space, facilities, technology, student information system, classroom support.
Exercise independent judgment and apply knowledge of administrative and academic operating policies to support successful development and implementation of the graduate projects.
Manage all aspects of accreditation for the graduate programs
Develop policies for updating curriculum changes for websites. Develop outreach strategy and program for recruitment formalizing partnership with Marketing and Communications, Admissions and departments.
Monitor and assist admissions processes, progressions, graduation and curriculum committees, including preparation of agendas, drafting minutes, and scheduling applicant interviews.
Responsible for regulatory compliance with state board and other related agencies' requirements. Develops various program reports (budget and non-budget).
Establish & oversee program budgets and expenditures. Contributes to program budget development and projections. Serve as the academic administrator for the school-wide program.
Expand and develop the program in conjunction with the program director. Administer the graduate program with limited supervision from the program director. Determine and set priorities for graduate programs website content.
Create strategic direction for both internal and external websites in collaboration with Marketing and Communications. Assist students with administrative tasks and issues, like fulfilling school-wide requirements.
Maintain other program and student data bases.
Staff the graduate curriculum and program committees.
Create and track meeting agendas and minutes, including follow-up of action items.
Oversee the work of student employees.
Manages the Teaching Assistant (TA) process and works closely with the Office of Educational Quality and Innovation to conduct ongoing training and workshops.
Work closely with counterparts in the academic affairs, academic departments, Dean's Office, student affairs, business office, marketing and communication and other SON departments.
Maintains and updates data on the employment and productivity of PhD graduates.
Responsible for oversight of PhD student's submission of documentation required by PhD Board and communicates these deadlines and submission dates.
Other duties as assigned.
Three (3 ) years progressively responsible experience in program administration in an academic environment.
Additional education may substitute for required experience, to the extent permitted by the JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Classified Title: Academic Program Administrator Working Title: Academic Program Administrator Role/Level/Range: ACRP/03/MC Starting Salary Range: $44,748- $61,610 / commensurate with experience Employee group: Full Time Schedule: Monday - Friday, 8:30a - 5:00p / 37.5 hours per week Exempt Status: Exempt Location: 06-MD:School of Nursing Department name: 10001255-Academic Affairs Personnel area: School of Nursing
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