The Program Specialist provides programmatic and administrative support to one or more programs and center-wide initiatives. The Program Specialist may serve as a program's consistent link between headquarters and other locations (domestically or internationally), and provide the day-to-day problem solving, writing and editing, and procurement processing programs required. Program Specialist may travel domestically or internationally to assist with technical and programmatic activities as directed.
Performance is measured in each of the areas below (program management, people management, technical work, and professional and organizational growth) with five criteria:
Quantity of work
Quality of work
Initiative, problem solving and innovation
Interaction with others
Specific Duties & Responsibilities:
Manage program backstopping with direction
Format, edit, and produce documents and presentations as needed
Contribute to work plans, reports and budgets
Act as a liaison for consultant activities, ensuring statement of work, contracts, and deliverables are in place- including for partner organizations (Task orders)
Initiate, track and monitor procurements and contracts and other administrative and programmatic documents
Work closely with finance and administrative staff to ensure timely and compliant spending
Maintain frequent, open, ongoing communication with program team members in all locations (offsite, headquarters and internationally)
Adhere to JHU/CCP and donor rules and regulations and policy
Upload and save deliverables on relevant knowledge management platforms and ensure that program files are well organized and up-to-date
May, with direction, manage student employee work
Assist in orienting and training student employees
This position has no assigned supervisory duties.
Contribute to technical work including strategies, toolkits, communication materials, scripts, job aids with direction
Gather, summarize relevant background information to inform the above technical work
Use tools, processes, best-practices and colleague review to ensure all products and documents are of the highest quality possible
May assist with in-country STTA including trainings, workshops and program support with direction, especially when linked with administrative, operational, or HR issues
Professional and Organizational Growth
Assist with center-wide initiatives with support
May include brown-bags, communities of practice, etc. related to the countries that the Program Specialist is backstopping
Assist with proposal coordination with direction
May represent JHU/CCP at relevant external meetings and events
May include networking and relationship building
Stay abreast of technical updates in your field
Professionally engage and collaborate with other programs across the Center
Proactively seek opportunities to expand leadership and management skills
Complete at least two JHU training courses related to job duties per year.
Request or initiate quarterly check-in meetings with supervisor to assess performance, strengths and areas for improvement in your current position, and establish professional goals
Work with senior staff and peers to identify opportunities for professional development, including JHU courses and seminars, conferences, etc.
Bachelor's degree required.
Two years related experience required.
Additional relevant experience and/or training may substitute for some education.
* JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Master's degree preferred.
Experience with: project start-up, administrative processes, logistics, project close out
International experience preferred. Volunteer experience overseas an advantage, such as Peace Corps.
French proficiency preferred.
Special Knowledge, Skills, and Abilities
Proficiency in French
Strong organizational skills
Understanding or experience with USAID rules and regulations is desired
Classified Title: Program Specialist Working Title: Program Specialist Role/Level/Range: ACRP/03/MC Starting Salary Range: $44,749 - $61,610/ commensurate with experience Employee group: Full Time Schedule: Monday -Friday, 8:30a - 5:00p / 37.5 hours per week Exempt Status: Exempt Location: 31-MD:JH at 111 Market Place Department name: 10001159-Ctr for Communication Programs CCP Personnel area: School of Public Health
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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