General purpose: The Events Coordinator will support the Associate Vice President of Development (AVP) with event planning, volunteer management, budgeting and program assessment for engagement, cultivation and stewardship events of MICA’s prospects and donors. This position will strategically position events for MICA’s comprehensive campaign.
Summary of Essential Functions: • Support the AVP in working closely with the development staff to leverage prospect/donor interaction through attendance, engagement and participation in events. • Assist in event marketing and promotion communications through both print and web-based vehicles, ensuring that messaging is aligned with Advancement priorities • In coordination with the AVP collaborate with faculty, staff, and MICA leadership to identify new opportunities for events and to evaluate the potential benefits of directing Advancement resources towards new events. • Work with Advancement Services staff to capture details and ensure that important donor/prospect data gets uploaded into the database.
Essential Duties & Responsibilities: • Assist in planning and implementing all aspects of development events. • Support AVP in developing and distributing comprehensive event briefings to appropriate MICA staff and volunteers. • Work with the development staff to draft speaking points for program participants that are aligned with overall event goals and messaging. • Create timelines for each event and ensure that staff partners and volunteers are meeting agreed upon deadlines. • In coordination with the AVP work with Advancement staff and volunteers to develop targeted invitation lists and oversee the review process to ensure all contact information is accurate. • Assist in the planning and design of event promotional materials and vehicles for distribution through print and web-based vehicles. • Prepare general and personal event follow-up in collaboration with development staff. • In collaboration with development and communications staff, leverage event success and further prospect/donor cultivation through post-event marketing. • Organize post-event analysis and reports. • Perform other related duties as assigned.
Knowledge, Skills, and Abilities: • Demonstrated success in developing and maintaining productive and lasting relationships with a wide range of constituents and volunteers • Excellent verbal and written communication skills • Attention to detail • Ability to work collaboratively and courteously with colleagues throughout the College • Ability to manage multiple projects and prioritize • Demonstrated strong planning and organizational skills • Ability to be flexible and take initiative • High professional and ethical standards for handling confidential information • Proficiency with Microsoft Office Suite applications • Proficiency with development databases • Proficiency with event registration software
Minimum qualifications: • Education: Bachelors Degree • Experience: 2-3+ years of experience preferably in event planning or development
Preferred Qualifications: • Experience and/or interest in fine art or design and new media across disciplines and or proven experience in an art related field • Experience working in a non-profit organization.
Reporting to this position: No direct reports
Conditions of Employment: • Successful background check • Ability to travel, work evenings and/or weekends as necessary Physical demands and work environment: The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. • Physical Demands: While performing the duties of job, the employee is occasionally required to stand, walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; balance; stoop; talk or hear. The employee must occasionally lift up to 15 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. (may be adjusted depending on position) • Work environment: While performing the duties of the job, the employee is exposed to weather conditions prevalent at the time. The noise level in the work environment is usually minimal. • Required training: Handbook orientation, Anti-Harassment, Hazard Communication, Emergency Plans & Fire Prevention, Personal Protection Equipment.
Internal Number: 1
Founded in 1826, MICA is among the top visual arts colleges in the nation. The college enrolls 1,863 undergraduate and 306 graduate students from 48 states and 54 foreign countries, offering programs of study leading to the bachelor of fine arts (B.F.A.), master of arts (M.A.), master of fine arts (M.F.A.) degrees, and master of professional studies degrees (M.P.S), as well as post-baccalaureate certificate programs and a full slate of credit and noncredit courses for adults, college-bound students, and children. MICA is recognized as an important cultural resource for the Baltimore/Washington region, sponsoring many public and community-outreach programs-including more than 100 exhibitions by students, faculty, and nationally and internationally known artists annually-as well as artists' residencies, film series, lectures, readings, and performances.