The University of Maryland, Baltimore (UMB), School of Medicine - Department of Psychiatry - Mental Health Services Training Center has an exciting opportunity for an Events Coordinator position to work under general supervision to provide administrative, secretarial and clerical support.
The position involves coordination and management of conference/training planning activities. The incumbent should demonstrate the ability to exercise leadership, independence and creativity that requires independent judgment and action with considerable responsibility. Incumbent is expected to work in a team environment as a valued member of office staff.
UMB offers a generous benefits package that includes 22 vacation days, 14 floating and holidays, 15 sick days; comprehensive health insurance and retirement options; and tuition remission for employees and their dependents at any of the University System of Maryland schools.
Maintain large databases of attendees for Training Center-sponsored conference/training events; generate mass email mailings to those behavioral health stakeholders in the databases, as training events are scheduled.
Assist in coordinating and facilitating conference/training events. Coordination of the conference/training events may include securing venue sites, securing catering services, negotiating and securing overnight lodging agreements, securing and scheduling of IT services and equipment rental, and scheduling of all conference presenters.
Track and maintain registration information, via the online registration process, as well as faxed and mailed registrations, for the various training events sponsored by the Training Center.
Assist in creating/designing invitation letters, registration forms, agendas and evaluations for training events. Compile and generate report from conference evaluations.
Provide support onsite at the registration check in for training events, and assist in providing logistical support to ensure that training events proceed seamlessly and successfully.
Assist in receiving and processing training fee payments received, and providing reports regarding funds received.
Maintain complete and accurate files of all training events which award CEUs, in order to maintain compliance with the Department of Health and Mental Hygiene Boards of Social Work Examiners, Psychologists, and Counselors and Therapists under which the Training Center is authorized to award CEUs.
Receive and screens telephone calls. Independently handle procedural and substantive matters or refer callers to others as appropriate.
Perform other duties as assigned.
Education: Bachelors degree required, preference for bachelor's degree in Communications, Marketing or Business. Other degrees may be considered.
Experience: Two (2) years of experience in event or meeting management, public or client relations. Equivalent education/experience may be substituted.
Other: May consider a combination of directly related experience and education.
Knowledge, Skills, and Abilities:
Position requires attention to detail and ability to work independently, as well as strong communication, organizational, problem solving and interpersonal skills. Candidate must be able to manage multiple priorities and projects, and will possess skills in composing a variety of correspondence, in managing filing systems, and in gathering and summarizing information. Preferred candidate will have knowledge and experience with Microsoft Office Access, Word, Publisher and Excel, and must be skilled in use of E-mail and Internet. Some local travel involved.
Hiring Range: Commensurate with education and experience
If accommodations are needed for a disability, please contact Staffing & Career Services at 410-706-2606, Monday – Friday, 8:30am – 4:30pm EST. Maryland Relay can be accessed by dialing 711 (in-state) or 1-800-735-2258.
Equal Opportunity/Affirmative Action Employer. Minorities, women, protected veterans, and individuals with disabilities are encouraged to apply.
Job: Reg or CII Exempt Staff - E2921C
Employee Class : Exempt Regular
Full Time/Part Time: Full-Time
Shift: Day Job
Financial Disclosure: No
Organization: School of Medicine - Psychiatry
Job Posting: Jan 4, 2019
Unposting Date: Jan 24, 2019, 4:59:00 AM
Internal Number: 104521
About University of Maryland, Baltimore
The University of Maryland, Baltimore (UMB) is the State's public health, law and human services university devoted to excellence in professional and graduate education, research, patient care, and public service. As a diverse community of outstanding faculty, staff and students, and using state-of-the-art technological support, we educate leaders in health care delivery, biomedical science, global health, social work and the law. We emphasize interdisciplinary education and research in an atmosphere that explicitly values civility, diversity, collaboration, teamwork and accountability. By conducting internationally recognized research to cure disease and to improve the health, social functioning and just treatment of the people we serve, we foster economic development in the City, State, and nation. We are committed to ensuring that the knowledge we generate provides maximum benefit to society and directly enhances our various communities.