Classified Title: [[Academic Program Administrator]] Working Title: [[Academic Program Administrator]] Role/Level/Range: ACRP/03/MC Starting Salary Range: [[Salary Commensurate W/ Experience]] Employee group: Full Time Schedule: [[Monday - Friday, 8:30a - 5:00p / 37.5 hours per week]] Exempt Status: Exempt Location: 05-MD:School of Public Health Department name: 10001136-International Health Student Support Ser Personnel area: School of Public Health
Under the direction of the Academic Program Manager, the Academic Program Administrator oversees all aspects of day-to-day administration of the Department of International Health's large academic program which is divided into four major program areas: Global Disease Epidemiology and Control, Health Systems, Human Nutrition, and Social and Behavioral Interventions. The department currently has approximately 100 DrPH and PHD students and 150 MSPH and MHS students, and about a dozen postdoctoral fellows, and emphasizes master's and doctoral training programs for students with international and cross-cultural interests, focusing principally on traditionally disadvantaged and/or under-represented communities worldwide.
Specific Duties & Responsibilities:
Develop and implement processes, procedures, policies and systems. Includes utilizing and maintaining the student database, student exam schedule, and student course requirement completion database.
Work closely with academic program directors and coordinators in establishing program course schedules, brochures, catalogs, requiring planning, coordination, knowledge and understanding of all four academic programs in the department.
Represent the program and make decisions on administrative matters. May include issues pertaining to space, facilities, technology, student information system, and classroom support.
Exercise independent judgment and apply knowledge of administrative and academic operating policies to support successful development and implementation of changes in the academic curriculum.
Develop policies for updating curriculum changes for websites.
Monitor and assist admissions processes, progressions, and graduation committees. Responsible for staffing the Department's Honors and Awards committee.
Manage the admission and progress of students entering the BA/MSPH and BA/MHS programs.
Contribute to program budget development and projections.
Create strategic direction for both internal and external websites in collaboration with Marketing and Communications.
Manage the portfolio system for students fulfilling degree requirements. Assist students with administrative tasks and issues.
Collect doctoral student annual reviews from advisors and program directors.
Oversee submission of course grades each term.
Coordinate comprehensive, departmental, school-wide, and final oral exams.
Assist with planning events like Orientation, Visiting Students Days, New Student Picnic, and Graduation Brunch and attend all events.
Work closely with counterparts in the graduate program, academic departments, Dean's Office, student affairs, business office, marketing and communications and other SON departments.
Other responsibilities as assigned.
3 years progressively responsible experience in program administration in an academic environment.
Additional education may substitute for required experience, to the extent permitted by the JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Knowledge of database system. Working knowledge of JHU Administrative Computing Systems and SharePoint.
Excellent organizational, analytical, interpersonal, oral, and written communication skills. Ability to work independently and be a proactive leader. Excellent technical and computer skills (Internet, and software applications: word processing, spreadsheets, presentations, grants preparation, etc.) Excellent proofreading and editing skills required. Must be able to maintain confidential information. Management and, data analysis skills, as well as project management, coordination of task forces/other groups, and implementation/evaluation skills.
The successful candidate(s) for this position will be subject to a pre-employment background check.
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During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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