Classified Title: Senior Cost & Schedule Analyst Role/Level/Range: ATP/04/PF Starting Salary Range: Commensurate with Experience Employee group: Full Time Schedule: M-F 7.5 Exempt Status: Exempt Location: 45-MD:JH at Keswick Department name: 10001606-Design & Construction Personnel area: University Administration
The Johns Hopkins Facilities & Real Estate (JHFRE) Design & Construction (D&C) department is responsible for all major and minor capital projects on the historic JHU Homewood campus, the Peabody campus, other Baltimore locations, Washington DC, and Montgomery County. The Department also provides lease tenant fit-out services for the Bloomberg School of Public Health, School of Medicine, Applied Physics Lab, and Johns Hopkins Health Systems.
Under supervision of the Associate Director Contracting (ADC), the Senior Cost and Schedule analyst is responsible for performing all project control functions (cost and schedule) for the project portfolio which includes design services, construction services, special services, consulting, project related furnishings, moving, equipment, AV and IT. The project portfolio includes minor capital, major capital, leasehold tenant improvements and maintenance projects.
The incumbent will be responsible for providing comprehensive cost and schedule management services for JHFRE teams, including, estimating, budgeting, bid analysis, cost and schedule forecasting and reporting, change control, contract administration, close out administration, contracting support, earned value management, value engineering, life-cycle cost analysis, deferred maintenance spend tracking and analysis. Working with the project management team, job includes analyzing costs and schedules proposed and incurred, as well as resources utilized for JHD&C and maintenance operations and comparing standard costs against actual cost in order to identify and report conditions subject to improvement. Generates reports by analyzing the costs and resources, and helps determine actionable projects based on the reports. Responsible for identifying existing trends and monitoring changes over time. Analyst will perform cost development and allocation operations to provide basic information required for budgeting, accounting, and collection of service data for further cost analysis. Research and identify means of improving the effectiveness of operations and prepare reports associated with factors affecting costs and schedules.
Essential Job Functions:
Represent cost and schedule engineering function throughout the contracting and contract administration process on all projects.
Evaluate and monitor a full range of accurate estimates and forecasts at a detailed and summary level as required throughout all project phases. Work with the project teams to provide necessary cost and schedule back up documentation for RFP preparation and ensure that procured services fall within the stated budget.
Work closely with the project management teams to establish contracting schedules, projects schedules, project scopes and requirements.
Perform industry benchmarking of project control metrics and assist in the development and implementation of associated best practice processes and procedures to meet JHFRE objectives.
Drive value engineering efforts by identifying and challenging cost drivers and investigating more cost effective solutions.
Maintain existing and establish new schedule and cost estimating tools, methods and databases to produce project estimates and schedules.
Monitor schedule and cost performance to discover and understand variances from the budget, identify and ensure early warning of adverse schedule and cost trends so that corrective actions can be taken in a timely manner.
Oversee the tracking of costs and schedule performance on various forms of agreements produced by the contracting staff.
Assist Contracting and Project Management staff with tracking, monitoring and reporting of project cost and schedule performance.
Support the contracting and project team with recommendations on overall cost savings through contracting, scheduling of deliveries, resource management, resource constraints, manpower loading, and required project start dates, etc.
Collect and analyze information to determine costs of activities, commitments, actuals, accruals, and develop forecasts to budgets, estimates, and actuals. Make analysis of collected information as well as keep records of findings and results, analyze changes on the methods of production, goods and services provided, to know how they affect cost.
Monitor key project performance indicators and assists in the production of project reports. Maintain status of the detailed project cost and schedule estimate/forecast to include all phases of project execution from design/engineering, material/equipment contracting and deliveries and construction contracts through start-up activities and closeout.
Track and analyze development of the integrated detailed project schedules, including revision, and updates for all phases of project execution.
Collaborate with project teams for pending change order detail, budget revisions, financial reports, billings and invoice reviews, and production of cost management reports.
Monitor market conditions and recommend contracting strategies.
Monitor and interpret design changes and forecast their impact on project objectives, and interpret schedule and other project changes and forecast their impact on project costs.
Coordinate and respond to day-to-day Project Management staff information requests regarding contracting cost and schedule related activities.
Support client account management, monthly invoicing, purchase order management, and change management.
Assist Contracting staff with developing, monitoring and reporting contracting cost and schedule processes and statuses to internal stakeholders.
Provides and maintains cost and schedule data that prepares contracting staff for participation in departmental initiatives.
Instruct departmental staff in the use of project control tools/mechanisms and solicit staff contribution to departmental or contracting studies.
Researches various resources (departmental, organizational/affiliate, external) to compile and analyze data relevant to study objectives, with vigilance for incidental trends and salient information that assist preparation of contracting performance/status reports.
Support JHFRE as needed and perform special assignments as directed/requested by the Associate Director Contracting or their supervisors.
Monitor and manage Deferred Maintenance spending for project reporting.
Bachelor’s degree in Construction, Engineering, Finance, Quantity Surveying or a related field required.
Ten (10) years of related estimating, cost/scheduling engineering experience in a similar role with engineering and construction projects or other related work experience required.
Additional experience may substitute for required education and additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.
Preferred Licensure, Certification, etc.:
American Association of Cost Engineering (AACE's) (Either CCP, CEP, EVP, or PSP is highly desirable).
Knowledge, Skills and Abilities:
Advanced understanding of cost engineering and scheduling terminology relating to design, construction, engineering and maintenance fields, with knowledge of construction project controls systems tools, and methods and ability to recommend, develop, and improve processes and procedures within best practice guidelines.
Experience with implementation of Project Controls concepts including but not limited to: Cost Engineering (project estimating, forecasting, cost controls and variance reporting); Schedule Engineering (WBS, Work Packages, Logic, and EVA) and ERP systems for identifying, monitoring and reporting actual schedule performance and costs posted to projects (i.e. SAP, JD Edwards, etc.) throughout all project phases.
Knowledge of design, construction, and maintenance terminology and services across various stages of project development and implementation with proficiency in using experience, historical data, and parametric ratios to create conceptual and detailed project estimates and budgets; perform various types of cost and schedule estimates and analysis from initiation to close-out; track actual cost and develop a cost database; produce comprehensive cost and scheduling reports inclusive but not limited to production of cash flow projections; collect, track and document deferred maintenance spending for design.
Functional understanding of design and construction industry practices to assists contracting team in analyzing project control requirements as part of bid review process to insure all appropriate cost and schedule control requirements are incorporated into individual contracts and purchase orders.
High proficiency in computer applications in the performance of work and possesses knowledge of word processing and presentation packages, Integrated Data Management Tools and spreadsheets (MS Excel and MS Access) and experience in the use of estimating, cost management, scheduling, and project documentation and control software to facilitate preparation of cost and schedule reports.
Ability to plan, research, analyze, coordinate, implement and present project controls operations requirements.
Highly organized with multi-tasking capability and ability to prioritize and perform required tasks with minimal supervision in a fast paced work environment.
Possesses excellent written and verbal communication skills and ability to clearly relay information, prepare and conduct presentations, and effectively communicate with supervisor, departmental/JHFRE staff, contractors and vendors.
Understands, and assimilates, organizational/affiliate and departmental policies, procedures and systems.
Ability to maintain confidentiality.
High level of critical thinking and ability to solve potentially complex problem.
Understand and analyze the project scope, interpret construction drawings and specifications, and identify areas or items with change potential that will adversely impact cost and schedule.
Gathers, compiles, analyzes and maintains project cost and schedule data from initiation of project through contract administration close out for use and review by direct supervisors and other departmental personnel.
Collects, interprets and manages a wide variety of source material including but not limited to the broad scope of departmental, organizational/affiliate and external sources of information such as: higher education administration, operation, and research disciplines, marketing, public relations, planning, design, construction, maintenance, engineering, architectural, trade, commercial, industrial, governmental, regulatory and community sources, that have impacts on project cost and schedule.
Ability to remain stationary for extended periods of time.
Ability to operate a computer and/or other office equipment on a frequent basis.
Must frequently communicate with others and exchange accurate information.
Ability to move about the office and campus.
Work requires travelling to multiple, off site, locations.
This description is a general statement of required major duties and responsibilities performed on a regular and continuous basis. It does not exclude other duties as assigned.
The successful candidate(s) for this position will be subject to a pre-employment background check.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.