Classified Title: [[Administrative Coordinator]] Working Title: [[Administrative Coordinator]] Role/Level/Range: ATO 40/E/02/OE Starting Salary Range: [[$17.25 - $23.72]] Employee group: Full Time Schedule: [[Monday - Friday, 8:30a - 5:00p / 40 hrs per wk]] Exempt Status: Non-Exempt Location: 05-MD:School of Public Health Department name: 10001141-Health Systems Personnel area: School of Public Health
Provide administrative support and perform general office management duties necessary in the efficient operation for the Center for Humanitarian Health in the Health Systems Program.
Specific Duties & Responsibilities
Perform the duties and responsibilities of an Administrative Secretary; scheduling and calendaring responsibilities are complex and require attending to detail.
Coordinate and provide various general office services; payroll, purchasing, records control, office moves/renovations, repairs and maintenance, etc....
Identify and resolve administration problems and issues; analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, and personnel requirements).
Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies.
Process reimbursements and invoices for CHH.
Develop and compile reports.
Assist with preparation of presentations.
Prepare meeting materials (e.g., draft agenda, collect relevant information) and staff high level meetings; record and draft minutes; and monitor and follow-up on action items.
Coordination of special events/functions, including workshops, conferences, and carry out preparation, setup and logistics for these events/functions.
Manage and implement style guide for media reports, announcements, newsletters and marketing materials.
Shape content for branding, social media, brochures and Center-related marketing materials.
Revise and keep Center website updated.
Other tasks as requested.
High School Diploma/GED. 3 years related experience. Additional education may substitute for required experience, to the extent permitted by the JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
Special Knowledge, Skills, and Abilities
Responsibilities require significant collaboration, coordination and communication with others.
The successful candidate(s) for this position will be subject to a pre-employment background check.
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During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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