Classified Title: Administrative Coordinator Role/Level/Range: ATO 40/E/02/OE Starting Salary Range: $45,000 - $46,000 Employee group: Full Time Schedule: Mon-Fri, 8:30 am - 5:00 pm Employee subgroup: Salaried Non-exmt Location: 45-MD:JH at Keswick Department name: 10001660-Communications and Public Affairs Personnel area: University Administration
The Administrative Coordinator will report directly to the Executive Assistant and will provide administrative support to the Assistant Vice President of Marketing and Brand Management and the Assistant Vice President of External Affairs. This person will also assist all members of the Office of Communications team with general office operations. This position requires attention to detail, flexibility, excellent time management, and the ability to multi-task.
Primary duties and responsibilities:
Manage calendars for two assistant vice presidents.
Assist the vice presidents in preparing for meetings, appointments, and events and organize meetings as required. Be proactive in identifying and resolving scheduling conflicts.
Answer phones and direct calls accordingly.
Monitor main office reception area, communicate with building security regarding visitors, greet visitors and direct them to appropriate meeting spaces.
Coordinate and implement administrative services such as electronic and paper filing, ordering supplies, maintaining office equipment repair/replacement, and cleaning.
Monitor office-wide general inquiry email account as well as the email account for Johns Hopkins Magazine.
Maintain conference room calendars
Assist with setting up meetings that involve multiple Communications staff members and/or representatives from outside areas
Offer operations support to Johns Hopkins Magazine and Johns Hopkins Health Review, including but not limited to mailings and monitoring subscriptions.
Assist in coordinating office-wide meetings and other events.
Assist with new employee on-boarding process, as-needed
Provide assistance on special projects as requested by the executive assistant.
Any other duties as assigned.
High school diploma/GED required.
Three years of related experience required. Additional education may be substituted for years of work experience.
Two years college or equivalent work experience preferred.
Highly developed organizational skills with the ability to multi-task.
Excellent interpersonal, verbal and written communication skills.
Ability to work independently, ability to work as part of a team, and ability to maintain a high degree of professionalism and confidentiality.
Ability to perform within severe time constraints with the highest degree of accuracy, effectiveness, and diplomacy.
Ability to understand workload and time constraints in order to determine priorities based on the needs of the Office of Communications.
Operates personal computer to access e-mail, electronic calendars, and other basic office support software.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.