Classified Title: Administrator - Clinical Role/Level/Range: L/05/LH Starting Salary Range: $116,455 - $154,000 Employee group: Full Time Schedule: Mon-Fri 8:00am -5:00pm Employee subgroup: Salaried Exmpt Location: 04-MD:School of Medicine Campus Department name: 10003191-SOM Sur General Administration Personnel area: Johns Hopkins University
The Johns Hopkins University School of Medicine organizes its clinical practice via eighteen clinical departments representing the full array of medical specialties and subspecialties. The Department of Surgery currently has eighty (80) full time clinical faculty, twenty (20) research faculty, 100 part-time/secondary appointed faculty, thirty (30) fellows, seventy (70) house staff (residents), over three hundred (300) JHU employees as well as approximately thirty (30) JHH employees working in the Department.
The Department has an annual operating budget of $70 million and a $60 million endowment pool. The Department provides Adult and Pediatric clinical services, and multiple areas of specialization including general surgery, trauma and acute care surgery, surgical intensive care, surgical oncology, colorectal and foregut surgery, vascular surgery, general thoracic surgery, abdominal transplant surgery and cardiac surgery.
In addition to patient care and education, the Department has a significant research program with funding from private and governmental sources. Patient care services provided by the Department are substantial. Physicians in the Department admit patients to The John Hopkins Hospital, The Johns Hopkins Bayview Medical Center, Suburban Hospital, Howard County General Hospital, and Sibley Memorial Hospital. Ambulatory services are currently provided in many locations throughout Maryland and The District of Columbia.
Specific duties & responsibilities
The Administrator is responsible for assisting in the development and implementation of the Department's operational plan. The Administrator will provide management for the Department's immediate and long-term strategic plans. The Administrator is responsible for maintaining liaisons with all levels of administration within the School of Medicine, the affiliated hospitals and ambulatory sites utilized by the Department's providers. He/she provides assistance, in the form of analysis, consultation and planning, to the Department Director and executive leadership team. The administrator is responsible for the non-faculty administrative staff in executing the Department's clinical, academic and research activities.
The general scope of responsibilities include: financial management/analysis, budget development and execution, grants management, contract administration, compensation planning, personnel and management recruiting, utilization and productivity management, marketing and space management. Additionally, the Administrator is responsible for the Department's Professional Fee Billing Office, the Access Call Center and the staff in the clinical areas managed by the Department. He/she is responsible for the Department's and staff's satisfactory compliance with the rules and regulations of The Johns Hopkins University School of Medicine and Clinical Practice Association. In addition, the Administrator is responsible for assuring compliance with applicable Johns Hopkins Hospital and Health Systems regulations. The position requires a firm understanding of national health care and research trends/impacts, policies and issues. The primary duties and responsibilities of the job:
The Administrator plays key leadership roles in the following areas:
1. Strategic Programmatic Planning
2. Financial Management
3. Practice Management
4. Department Administration
Strategic Programmatic Planning:
Assessment of industry trends to identify growth opportunities in surgical sub-specialties.
Strategic planning for Department (goal setting, execution, etc.)
Marketing analyses with Planning and Marketing team to identify geographic growth/needs.
Coordinate institution-wide initiatives to enhance patient services.
Healthcare Reform and upkeep on government rules, regulations and reimbursement systems.
Oversight and management of annual budgets, All Funds and P&Ls.
When applicable, direct grants management and submissions.
Analysis of departmental fiscal operations to identify improvements.
Support financial audit control processes and develop internal controls to maintain the integrity of the Department's financials.
Professional fee billing/revenue cycle development
Manages $70 million annual operating budget and $60 million endowment pool.
Analyze practice results – volume statistics, billing data, expense and revenue trends
Compare results to industry benchmarks; implement changes to meet these standards as necessary.
Develop strategic proposals for reallocation and development of ambulatory practice space.
Develop and monitor strategies to maintain optimal amount of block time for the departments.
Promote compliance and best billing practices to maximize revenues.
Project annually clinical volumes (surgical, inpatient, clinic and procedures).
Oversight and timely submission of patient safety initiatives Physician practice management.
Oversight of medical staff requirements.
Represent the Department in all opportunities within the Johns Hopkins organization as well as with external organizations to promote the department's assets and strengths.
Promote a culture of service excellence.
Promote employee engagement and recognition.
Supervise all human resources related activities within the Department.
Develop staff; supervise, motivate and foster a culture of workforce diversity.
Develop and implement policies needed to maintain compliance and meet best business practices.
Manage space allocation.
Involvement in all patient-related concerns.
Facilities renovations, new construction.
Serve on Department and Institutional committees.
Oversee legal/regulatory compliance, internal audit, policy implementation and maintenance for Department.
Implementation of clinical and management information systems.
Participate in administrator on call rotation.
Bachelor's degree in business, finance accounting, or other related field required. MBA, MHA, MPH, or other related field strongly preferred.
Seven years progressively responsible professional-level administrative and financial experience related to monetary or non-monetary resources of a department, center, or unit, including two years supervisory experience, and two years financial management (e.g., planning, directing, monitoring, organizing, and controlling monetary and non-monetary resources.
A Master's degree in a related field may substitute for required experience, to the extent permitted by the JHU equivalency formula.
* JHU Equivalency Formula: 18 graduate degree credits may substitute for one year of experience. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job. *
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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