Associate Director of School of Medicine Reunions & Engagement
Johns Hopkins University
April 20, 2018
Associate Director of School of Medicine Reunions & Engagement
The Associate Director of School of Medicine Reunions will report directly to the Sr. Director of Alumni Relations and FJHM Events. His/her primary role will be to oversee the development and creation of new ideas, planning and execution of the School of Medicine’s annual reunion and related events. The Associate Director will also be responsible for creating and implementing cultivation and engagement strategies leading up to reunions and post-reunion stewardship. The Associate Director will play a pivotal role in creating relationships and partnerships with students and alumni to achieve the mission of strengthening alumni connections to each other, current students, and the institution.
Identify new reunion programming that allows alumni to reminisce on their time at Johns Hopkins and learn about the current life of the Medical School.
Identify opportunities for events and engagement that would lead up to Reunion.
Ensure School of Medicine priorities, themes and objectives are properly incorporated into reunion activities (i.e. anniversary milestones).
Expand reunion programming to include and attract PhD students and alumni.
In partnership with Departments identify ways to increase reunion attendance and relevance for former House Staff and Fellows.
Partner with the Sr. Associate Director of Alumni Relations to seamlessly incorporate Alumni Awards into reunion programming and messaging.
Serve as the project manager for the Reunion events, leading the Alumni Relations team and FJHM colleagues in the overall planning and execution.
Initiate and lead meetings with stakeholders to plan scope and format of events.
Responsible for the planning and management of the School of Medicine Reunion budget in excess of $150,000.
Develop and maintain project plans for reunion planning and identify the necessary resources for execution.
Build and maintain relationships with external vendors; oversee the development and execution of Requests for Proposals, evaluation process, and vendor contracts.
Identify and implement event management information technology systems to enhance data collection on alumni attendance and the participant experience.
Oversee all event related logistics.
Establish and execute a plan for recruiting, training and managing event volunteers.
Oversee any necessary reunion committees and identify their goals and objectives
Train and support alumni volunteers to support the achievement of strategic goals.
dentify and cultivate candidates for future volunteer leadership role.
Provide oversight and guidance for managing alumni and student volunteers.
Oversee and provide leadership and management to any temp employees or team members who work on reunion activities.
Develop and maintain relationships with School of Medicine alumni.
Partner with Class Representatives who are celebrating reunions to plan their reunion experience
Act as liaison between the Class Representatives for reunion classes and the School of Medicine – planning their reunion experience, increasing attendance and reunion giving
Partner with the Johns Hopkins Medical & Surgical Association to plan for reunion and provide regular updates on progress.
Work in partnership with the Assistant Director of Communications to create a comprehensive reunion marketing and communications plan that incorporates communication vehicles that resonate with our alumni, including but not limited to social media strategies
Overseeing and arranging personalized mailings and e-communication, consistent with reunion themes and strategies.
Provide guidance in developing content for websites, event management systems.
Provide oversight in the development of reunion collateral ranging including but not limited to invitations and programs.
Maintain the School of Medicine Reunion Galaxy Page to ensure DAR colleagues have access to pertinent information.
Interaction with Leadership
Provide pertinent updates to the SOM Dean’s Office, Vice President of FJHM, and other Development and Alumni Relations colleagues.
Partner with Clinical Directors and their departments to incorporate academic programs into reunions.
Identify strategic opportunities for the Dean and Vice Dean, and other leaders to participate in and attend reunion events.
Event Planning Expertise
Establish standards and procedures for all School of Medicine Alumni Relations events to maintain consistency and integrity of the brand.
In consultation with the Alumni Relations team, conceptualize strategic alumni engagement opportunities.
Partner with the FJHM Events team on specific large-scale events as needed.
Collaborate with the Office of Medical Annual Giving (OMAG) to develop a theme and strategy for reunion related solicitation.
Partner with School of Medicine Development colleagues to create and implement reunion fundraising strategies.
Partner with JHU Undergraduate Reunion team and other schools within JHU to establish best practices for reunion planning.
Excellent project management skills and the ability to manage complex timelines and multiple projects
High level of confidence in making strategic decisions, good judgement and innovative and creative problem solving skills
Budget development and monitoring
Collaborative self-starter with a strong work ethic, and someone who enjoys working independently and as part of a team on multiple, large and complex event projects.
Excellent communication skills and the ability to represent the Johns Hopkins University School of Medicine professionally, both internally and externally.
Ability to strategize and conceptualize with the Senior Director on new ideas for events and be able to translate these ideas into specific actions.
The ability to cultivate partnerships and work with varied constituencies of the University.
Bachelor’s Degree required.
3-5 years of relevant experience.
The successful candidate will possess the ability to develop measurements to analyze efficiency and success of programs, and implement effective, strategic improvements where needed. She or he will demonstrate critical thinking skills; s/he will have great attention to detail, organizational skills, initiative, first-rate writing, oral communication, and proofing abilities, the ability to set priorities for themselves and others effectively, work on multiple projects simultaneously, and to solve problems and work both independently and within teams. Proficiency in Microsoft Office products, especially Word and Excel, are required. Must have an openness to learn new software and database programs, and a willingness and ability to travel occasionally and be available to work evenings and weekends as needed.
It is imperative that all team members present themselves with professionalism and exercise good judgment, diplomacy, and discretion with diverse populations and situations.
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at firstname.lastname@example.org. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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