The DrPH Program manager will serve as the key administrative support for all aspects of the DrPH program in the Department of Health Policy and Management. The DrPH Program Manager provides overall management including marketing and recruitment, admissions and enrollment, monitoring academic progress from matriculation to graduation, and interpreting academic policies and procedures.
The DrPH Program manager works closely with faculty involved with the DrPH programs within HPM (concentration, track and cohort directors), academic administrators and staff across the department and School, and prospective and current students in the programs.
Specific duties & responsibilities:
Marketing and Recruiting:
Manage DrPH website content –program curriculum, admissions/application requirements, feature stories on current students and alumni (create material and update site using Site Executive program)
Advise prospective students regarding appropriate program/concentration/tracks and career options individually or through open houses/recruitment sessions and other events
Work with track/cohort directors to update descriptions, supplemental questions, search tags for program/track designations in SOPHAS
Work with academic coordinator to monitor program applications for completion and address special application (waiver) requests
Finalize application decisions with track/cohort directors and work with academic coordinator to process decisions in SOPHAS
Coordinate activities for admitted visits by DrPH students in conjunction with School-wide DrPH program office.
Update Course Plus information for special DrPH cohort summer orientation, monitor completion of summer assignments
Monitor academic progress of students
General reports and data on academic status, maintain student database information
Yearly review of individual student progress
Time to milestones, extension and leave of absence requests
Project identification, establishment, documentation and completion
Qualifying Exam Management
Manage and maintain Course Plus exam site
Coordinate exam distribution, grading and results documentation
Special Cohort Activities
Monitor student course planning and scheduling
Identification of missing courses and development of individual course plans to complete requirements
Develop in consultation with cohort director course schedule for each cohort as appropriate
Liaise with teaching faculty to ensure course approval, grade submission, Course Plus set up
Confirm instructor and TA payments
Coordinate orientation activities for new HPM concentration students
Work with school-wide DrPH manager for school-wide activities
Interpret and communicate academic policies and procedures and related deadlines to students
Manage activities related to HPM concentration DrPH seminar for EB-based program
Agenda setting, speaker coordination
Manage activities related to special Cohort seminars
Agenda setting, Scheduling, speaker coordination
Minimum qualifications (mandatory):
Required: Master's or Ph.D. Degree in educational administration, public health or other related field. 5 years' experience in all aspects of academic program administration. Supervisory experience preferred.
Position reports to the Director of the HPM Office of Academic Affairs with input from concentration/track/cohort directors. Works closely with department academic coordinator, senior academic coordinator and departmental financial administrative staff.
Special knowledge, skills, and abilities:
Excellent interpersonal and communication skills
Interact effectively with a broad range of faculty, staff, and students
Sensitivity to cultural and language challenges
Strong time management skills and able to work well under pressure
Strong writing skills to draft website material, take minutes of meetings, contribute to marketing materials
Ability to exercise administrative judgment and assumes responsibility for decisions, consequences and results. Understands impact of such decisions on people and the efficiency and quality of the overall operation of the office
Proficiency in computer applications such as MS Office (Access, Excel, Word, PowerPoint, Publisher), Adobe (Acrobat, Photoshop), Web content management (Site Executive, SharePoint). Knowledge of Johns Hopkins data systems (SIS, SOPHAS, Web Admit, Course Plus)
Classified title: Academic Program Manager
Starting Salary Range: $59-159 - $81,406 (commensurate with experience)
Employee group: Full Time
Employee subgroup: Exempt
Schedule: Working 37.5 hours per week, Monday-Friday 8-5
Location: Johns Hopkins Hampton House, 624 N Broadway
The successful candidate(s) for this position will be subject to a pre-employment background check.
If you are interested in applying for employment with The Johns Hopkins University and require special assistance or accommodation during any part of the pre-employment process, please contact the HR Business Services Office at email@example.com. For TTY users, call via Maryland Relay or dial 711.
The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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