Position will provide program and administrative support to faculty, staff, and students in the Center for Leadership Education (CLE). Working in a team environment, the primary duties and responsibilities of the job are broad in range and include but are not limited to:
Provide administrative support related to academic programs including processing and maintenance of Course Assistant and internship applications, reviewing/updating of course descriptions, numbers, titles and prerequisites, faculty and staff contact information, handbooks, course catalog, bulletin boards, news-binder, and syllabi, and various data collection and reporting related to academic programs (course evaluations, grades, enrollments, rankings). Handle classroom requests for each academic semester. Order text books, desk copies, and distribute books to CAs. Coordinate IT services including requests for A/V equipment & service, BlackBoard, website access, email accounts, Student Information System access, and teleconferencing. Serve as the first point of contact for in-person, email and phone inquiries from full and part-time faculty. Conduct necessary research and respond to inquiries. Refer matters requiring specialized assistance. Perform research related to peer institutions programs and best practices at the request of faculty. Participate on CLE internal committees in a facilitator role, gaining consensus, recording and communicating decisions, etc.
Coordinate all aspects of course scheduling for fall, intersession, spring, and summer courses which includes modifying and maintaining master plans, completing course worksheets, ensuring timely submission, processing changes, working with faculty and Registrar's Office, requesting classroom assignments and equipment. Coordinate logistics for faculty meetings and retreats, and the scheduling of final exams.
Assist CLE staff in event planning including, academic competitions, open houses, advising sessions, and various speaker series. Prepare information packets and design and distribute marketing material and publications for events. Responsible for catering arrangements, maintaining R.S.V.P lists, attendance at events, reserving rooms, and assisting in the set-up/breakdown of events (may occasionally require evening and weekend availability).
Responsible for maintaining CLE websites and social media content, ensuring up to date and accurate reflection of current priorities, initiatives, contacts and the like. Responsible for communications such as official CLE policies, monthly newsletters, announcements, posters, and promotional materials. Maintain student list-serv.
Responsible for duplication of course and other program materials for the department, as needed. Organize and maintain electronic filing systems and archives, operate and coordinate the servicing of office equipment, handle reservations for seminar room, inventory and order office supplies as needed, greet and direct guests.
Experiential Program Support:
Assist in planning and implementing support for various student experiential programs. This may include scheduling general and special meetings as needed, assisting with the recruitment process of new members including application collection and scheduling of interviews, event planning for high profile business competition and other similar activities.
High school diploma required. A Bachelor's degree preferred. A minimum of three years' experience working in an academic setting required. Experience in academia is strongly preferred. Additional education may substitute for required experience, to the extent permitted by the JHU equivalency formula.
JHU Equivalency Formula: 30 undergraduate degree credits (semester hours) or 18 graduate degree credits may substitute for one year of experience. Additional related experience may substitute for required education on the same basis. For jobs where equivalency is permitted, up to two years of non-related college course work may be applied towards the total minimum education/experience required for the respective job.
Role/Level/Range: ATO/02/OE Starting Salary Range: $16.91 - $23.25/hour Employee group: Full Time Schedule: M-F, 8:30am - 5:00pm Employee subgroup: Non-Exempt Location: Baltimore, MD Department name: Center for Leadership Education Personnel area: Whiting School of Engineering
The successful candidate(s) for this position will be subject to a pre-employment background check.
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The following additional provisions may apply depending on which campus you will work. Your recruiter will advise accordingly.
During the Influenza ("the flu") season, as a condition of employment, The Johns Hopkins Institutions require all employees who provide ongoing services to patients or work in patient care or clinical care areas to have an annual influenza vaccination or possess an approved medical or religious exception. Failure to meet this requirement may result in termination of employment.
The pre-employment physical for positions in clinical areas, laboratories, working with research subjects, or involving community contact requires documentation of immune status against Rubella (German measles), Rubeola (Measles), Mumps, Varicella (chickenpox), Hepatitis B and documentation of having received the Tdap (Tetanus, diphtheria, pertussis) vaccination. This may include documentation of having two (2) MMR vaccines; two (2) Varicella vaccines; or antibody status to these diseases from laboratory testing. Blood tests for immunities to these diseases are ordinarily included in the pre-employment physical exam except for those employees who provide results of blood tests or immunization documentation from their own health care providers. Any vaccinations required for these diseases will be given at no cost in our Occupational Health office.
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Johns Hopkins University remains committed to its founding principle, that education for all students should be grounded in exploration and discovery. Hopkins students are challenged not just to learn but also to advance learning itself. Critical thinking, problem solving, creativity, and entrepreneurship are all encouraged and nourished in this unique educational environment. After more than 130 years, Johns Hopkins remains a world leader in both teaching and research. Faculty members and their research colleagues at the university's Applied Physics Laboratory have each year since 1979 won Johns Hopkins more federal research and development funding than any other university. The university has nine academic divisions and campuses throughout the Baltimore-Washington area. The Krieger School of Arts and Sciences, the Whiting School of Engineering, the School of Education and the Carey Business School are based at the Homewood campus in northern Baltimore. The schools of Medicine, Public Health, and Nursing share a campus in east Baltimore with The Johns Hopkins Hospital. The Peabody Institute, a leading professional school of music, is located on Mount Vernon Place in downtown Bal...timore. The Paul H. Nitze School of Advanced International Studies is located in Washington's Dupont Circle area.